• Job Description

  Req#: 61885

  Austin Achieve Public Schools is a tuition-free, open-enrollment public charter school preparing Austin youth to attend and excel at top universities.

  
  

  As the operational leader of the school, the Assistant Principal of Operations (APO) reports directly to the Senior Director of School Operations and works closely with the school Principal on the Campus Leadership Team. The APO is responsible for all non-instructional matters required to run the school, which allows the Principal to focus almost exclusively on teaching and learning. The APO also serves as the primary campus liaison to Operations Leads on the district Shared Service Team (SST) to ensure close coordination of services.

  
  

  While we are interested in a candidate with significant experience in school operations, it is non-negotiable to share our values and beliefs in the power of education to change our scholars’ lives while putting them on a path to success in college.

  
  

  Essential Duties and Responsibilities:

  School Operations

  • Serves as the eyes and ears of the campus to ensure all school operations run seamlessly
  • Oversees and implements campus communications to parents and families
  • Completes required action items for scholar enrollment changes including new enrollments, schedule changes, and withdrawals
  • Oversees and supports logistics for field trips and special events
  • Manages training of staff and scholars for emergency procedures and conducts emergency drills
  • In collaboration with the SST Facilities department, ensures campus facilities are clean and properly maintained
  • In collaboration with the SST Child Nutrition department, manages breakfast, lunch, and supper food service processes including the recording of scholar participation
  • In collaboration with the SST Transportation department, coordinates scholar arrival and dismissal procedures by defining traffic flows and setting and managing staff duty schedules
  • Coordinates Campus Leadership Team participation in revising, editing, and disseminating the Parent & Scholar Handbook
  • On an annual basis, works with the SST Operations team to prepare the school for the new school year -- this work includes ordering furniture, equipment, and classroom supplies, and ensuring school services (including Child Nutrition, Transportation, IT) are ready for action

  Academics Support

  • Oversees and supports implementation of campus master schedule
  • Creates and manages scholar cohort assignments and course enrollments
  • Manages logistical elements of the LPAC process (Language Proficiency Assessment Committee), including: confirming Emergent Bilingual status of all scholars, overseeing assessment of eligible scholars new to Texas, creating and maintaining required paperwork, ensuring compliance of required participants in all LPAC meetings, and communicating with SST Data & Compliance Team to ensure accurate statuses are coded in the Student Information System and reported for PEIMS

  Supervisory Responsibilities

  • Hires, manages, and coaches the school’s Front Office staff
  • Oversees and supports Front Office staff in managing campus attendance reporting processes, including: ensuring timely daily reporting of attendance by teachers, daily auditing reports for accuracy with aggressive attention to detail, communicating with and holding families accountable for scholar attendance, and managing truancy prevention process and court filings as needed
  • Approves and monitors Front Office purchases, e.g. general office supplies, first aid items, copy paper
  • Hires, manages, and coaches the Testing Specialist
  • Monitors implementation of local and state assessments, including but not limited to: STAAR, TELPAS, LAS Links/preLAS, MAP, mCLASS, CLI Circle
  • Ensures that Testing Specialist keeps on track with required deadlines
  • Provides feedback and guidance in adhering to compliance requirements, in collaboration with District Testing Coordinator
  • Assists in training of staff

  Data & Compliance

  • Serves as the school-level expert on the Student Information System
  • Works closely with SST Data & Compliance Team to ensure that:
  • Scholar data in the Student Information System is accurate and up to date
  • Staff data in the Student Information System and Skyward HR platform is accurate and up to date
  • The school is adhering to all local and state compliance and reporting requirements

  Purchasing & Accounting

  • Manages the Front Office purchasing process by approving purchase requests
  • In collaboration with Front Office staff, coordinates the school payment process for technology fees and other scholar balances and works closely with Family & Community Engagement Team (FCE) to ensure payment toward these balances

  Human Resources

  • Collaborates with the SST HR department and Operations team on the new hire process and staff exit procedures
  • On an annual basis, provides feedback for the revising and editing of the AAPS Employee Handbook with the assistance of the SST Operations team

  Other duties as assigned

  • Due to the nature of this role, the candidate must be flexible and prepared to take on additional responsibilities as needs arise.

  
  

  Qualifications:

  • Bachelor’s degree required; MBA or graduate degree preferred
  • 3 to 7 years of work experience, preferably in education and/or business or operations management
  • Advanced proficiency in Google Sheets/Microsoft Excel, Google Docs/Microsoft Word, Google Slides/Microsoft PowerPoint
  • Excellent organizational, verbal, and written skills
  • Strong project and time management skills; ability to backwards plan effectively, manage multiple priorities with great attention to detail, and deliver consistent and timely results
  • Team player with strong interpersonal and stakeholder management and relationship building skills
  • Spanish/English bilingualism preferred

  Competencies:

  • Unwavering commitment to AAPS mission, scholars, families, and community
  • Sense of humility, customer service mindset, and the ability to solve problems proactively and make decisions quickly
  • Ability to lead, influence, and hold others accountable to upholding high standards of operational excellence
  • Ability to be calm under pressure, especially in difficult conversations
  • Ability to receive and implement feedback to contribute effectively toward organizational goals
  • Willingness to engage in collegial debate with teammates regarding important decisions and to rally behind decisions once they are made

  
  

  • Healthcare benefits, including medical, dental, and vision
  • Access to Life, Disability, & Supplemental plans
  • Eligible for Paid Time Off (PTO)
  • Member of the Texas Retirement System
  • Voluntary access to 403(b) retirement vehicle

  
  

• About the company

  We believe every student, regardless of socioeconomic status or race, should have the opportunity to have an excellent education. Austin Achieve will provide a high quality education to ensure college-readiness for all students. This readiness inclu...

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