• Job Description

  Req#: 13499
  Position Type:
  Classified Talent/Human Resources/ PERSONNEL ASSOCIATE 12M
  
  
  Date Posted:
  5/12/2025
  
  
  Location:
  CEE- TALENT/HR
  
  
  Closing Date:
  05/23/2025
  
  
  Performs a variety of clerical and human resources duties related to Talent Division. Operates general office equipment (e.g., computer, copier). Exercises discretion within policies and procedures.
  Processes employee leave of absences, background checks, and screening interviews and requisitions for ADA accommodations. Assists department with general human resources functions.
  Responds to inquiries from and provides information to District employees regarding Talent policies, procedures and programs.
  Manages calendars, makes appointments, schedules and coordinates interviews and a variety of meetings and events.
  Maintains accurate, highly confidential personnel records and filing systems. Updates confidential District employee personnel files and other specialized records related to Talent functions. Maintains high levels of confidentiality.
  Greets visitors in a professional and friendly manner, answers telephones and transfers calls, as deemed appropriate; assists staff, students, parents and the community.
  Creates correspondence, writes and responds to emails, processes data entry, types letters, memorandums, reports and other documents. Completes and submits district forms. Reviews and edits materials for accuracy, completeness, and conformance to District policies and procedures.
  Assists in budget preparation; maintains budget and prepares budget variance reports throughout the year.
  Maintains and purchases inventory and supplies. Handles processing of requisitions, purchasing, accounts payable and payroll.
  Prepares for and attends committee, staff, and other meetings; takes notes; prepares and distributes minutes and meeting materials.
  Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.
  Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
  Skill in researching and compiling data for reports, presentations, and technical documents.
  Ability to follow verbal and written instructions and procedures.
  Ability to type and enter data with speed and accuracy.
  Ability to communicate effectively both verbally and in writing.
  Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
  Commitment to create and sustain a thriving learning and working environment for students and staff.
  Ability to establish and maintain effective working relationships.
  Ability to use initiative within organizational policies, procedures and guidelines.
  Highly Competitive Pay
  Comprehensive Employee Benefits
  Participation in Arizona State Retirement System
  Education Loan Forgiveness (If eligible)
  Vacation and Personal Leave Plans (for eligible positions)
  Paid Winter and Spring Breaks
  
  Equal Opportunity Employer
  
  PERSONNEL ASSOCIATE
  DEPARTMENT: Talent	SALARY SCHEDULE: Education Support Professional
  LOCATION: CEE	WORK YEAR: 12 Months
  GRADE 9
  HOURLY RATE STARTING AT $22.66-$23.69 DEPENDING ON RELATABLE WORK EXPERIENCE AND/OR EDUCATION
  The Phoenix Union High School District is proud to serve a diverse population of 28,000 students and 4,000 employees in Arizona’s capital city. With a portfolio of comprehensive schools, small specialty schools, support schools, micro schools, magnet programs, and extensive Career & Technical Education (CTE) offerings, PXU’s schools of opportunity welcome, love, and inspire all students to go places and do things that matter.
  SUMMARY:
  The Personnel Associate performs a variety of clerical and human resource functions in support of the Talent Division and District staff.
  ESSENTIAL FUNCTIONS
  1. Performs a variety of clerical and human resources duties related to Talent Division. Operates general office equipment (e.g., computer, copier). Exercises discretion within policies and procedures.
  2. Processes employee leave of absences, background checks, and screening interviews and requisitions for ADA accommodations. Assists department with general human resources functions.
  3. Responds to inquiries from and provides information to District employees regarding Talent policies, procedures and programs.
  4. Manages calendars, makes appointments, schedules and coordinates interviews and a variety of meetings and events.
  5. Maintains accurate, highly confidential personnel records and filing systems. Updates confidential District employee personnel files and other specialized records related to Talent functions. Maintains high levels of confidentiality.
  6. Greets visitors in a professional and friendly manner, answers telephones and transfers calls, as deemed appropriate; assists staff, students, parents and the community.
  7. Creates correspondence, writes and responds to emails, processes data entry, types letters, memorandums, reports and other documents. Completes and submits district forms. Reviews and edits materials for accuracy, completeness, and conformance to District policies and procedures.
  8. Assists in budget preparation; maintains budget and prepares budget variance reports throughout the year.
  9. Maintains and purchases inventory and supplies. Handles processing of requisitions, purchasing, accounts payable and payroll.
  10. Prepares for and attends committee, staff, and other meetings; takes notes; prepares and distributes minutes and meeting materials.
  11. Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.
  The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.
  REQUIRED QUALIFICATIONS
  Education, Training, and Experience Guidelines:
  High School diploma or GED equivalent; AND two years of clerical or administrative support experience; OR an equivalent combination of education, training, and experience.
  License and Certification Requirements:
  Possess an active Arizona Department of Public Safety IVP Fingerprint Clearance Card or obtain one within the first 90 workdays of employment.
  IDEAL CANDIDATES WILL HAVE THE FOLLOWING SKILLS AND ABILITIES
  • Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
  • Skill in researching and compiling data for reports, presentations, and technical documents.
  • Ability to follow verbal and written instructions and procedures.
  • Ability to type and enter data with speed and accuracy.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
  • Commitment to create and sustain a thriving learning and working environment for students and staff.
  • Ability to establish and maintain effective working relationships.
  • Ability to use initiative within organizational policies, procedures and guidelines.
  PHYSICAL DEMANDS AND WORKING ENVIRONMENT
  Work is performed in a standard office environment.
  WHY WORK AT PXU
  The Phoenix Union High School District is one of the state’s largest employers. Our 4,000 education professionals are committed to providing an excellent learning environment for our students while enjoying an inspiring work environment.
  Highly Competitive Pay	Comprehensive Employee Benefits
  Participation in Arizona State Retirement System	Education Loan Forgiveness (If eligible)
  Vacation and Personal Leave Plans (for eligible positions)	Paid Winter and Spring Breaks
  The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business.
  DIVISION:	SUPERVISION RECEIVED:	SUPERVISION GIVEN:
  Talent	Talent Director	None
  Action	Prepared by:	Review by:	Effective Date
  Revised	PSPC	JL/CEA/Talent	07/01/2021
  
  
  

• About the company

  The Phoenix Union High School District is a high school-only school district in Phoenix, Arizona, United States.

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