• Job Description

  Req#: 5313006

  TITLE: District Substitute Coordinator

  TYPE OF POSITION: Part-time (~4 hours/day), REMOTE; (Estimated Start Date: 8/27/2025; salary $23.44-$30.80/hour

  LOCATION: REMOTE, Hopkinton, Massachusetts

  AREA OF CONSIDERATION: All qualified candidates

  NOTE: Selected candidate will receive first consideration for all future District Sub Coordinator opportunitites.

  The District Substitute Coordinator is responsible for the overall substitute program, including processing new applicants for substitute teaching/nursing, securing substitutes and filling emergency requests for substitutes, and maintaining substitute database and records. The incumbent should expect to perform duties 1½ - 2 hours per evening and up to 2 hours each weekday morning, beginning at approximately 5:30 AM, from his/her home.

  The District Substitute Coordinator reports to the Director of Human Resources, with input from the building principals.

  QUALIFICATIONS:

  1. Experience with Google Sheets, sufficient to maintain substitute data;
  2. Bachelor’s Degree, Master's Degree preferred in Education, Business, or a related field;
  3. Successful administrative experience, preferably in an education setting;
  4. Excellent organizational and communication skills;
  5. Ability to maintain a high level of confidentiality;
  6. Such alternatives to the above qualifications as the Director of Human Resources may find appropriate and in conformity with state and federal requirements.

  DUTIES:

  1. Screen all substitute teacher/nurse applicants, and recommend candidates for interview;
  2. Secures substitute teachers/nurses daily for the purpose of providing coverage at school sites, including emergency requests for substitute coverage and confirms coverage with building administrators and/or support staff;
  3. Maintains a variety of records/files (e.g. cross filing system of substitute teachers and subjects, teacher absences, etc.) for the purpose of providing an up-to-date reference and/or complying with all federal/state/district regulations;
  4. Prepares various reports and written materials (i.e. substitute teacher handbook, absence reports, substitute roster, refused assignments) for the purpose of documenting activities, providing written reference and/or conveying information;
  5. Submits bi-weekly payroll report to the Payroll Coordinator;
  6. Other duties as required.

  Online is our preferred method of application, however, if you wish to apply by mail, please download and print the appropriate application form on our website: https://www.hopkinton.k12.ma.us/employment1

  Send your completed application to:

  Human Resources

  Hopkinton Public Schools

  89 Hayden Rowe St.

  Hopkinton, MA 01748

  Incomplete applications are not able to be considered.

  The Hopkinton Public School System does not discriminate on the basis of race or traits historically associated with race, color, religion, national origin, age, gender, gender identification, sexual orientation, genetic information, or disability in admission to, access to, employment in, or treatment in its programs and activities. The Hopkinton Public School district is an equal opportunity employer, committed to diversity in our workplace. The school system’s educational philosophy and personnel goals, including the goal of equal employment opportunity, will be considered in filling all positions.

• About the company

  Hopkinton High School is a public, co-educational secondary school located in Hopkinton, Massachusetts.

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