• Job Description

  Req#: 24-004546-0006

  Introduction

  The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!

  GRADE

  15

  LOCATION OF POSITION

  This position is located in the Office of Fiscal Services for the Department of General Services (DGS), located at 301 W. Preston Street, Baltimore, MD 21201.This position is eligible for a hybrid telework schedule.

  Main Purpose of Job

  The main purpose of this position is to maintain the accounts and process the transactions related to the capital funding by providing the accounting expertise necessary to the Capital Accounting Unit and maintaining various subsidiary accounting ledgers through invoice processing, creating purchase orders and making journal entry adjustments.

  POSITION DUTIES

  Duties for this position include but are not limited to: - Processes payments via computer input into multiple systems for final approval and submission to the State Comptroller’s Office. Continually track invoices to ensure that approval is received, and prompt payment can be made to the vendors.Maintains files on expenditure documents and transactions relating to capital projects.This also includes mailing copies to the respective agencies. - Creates & reviews purchase order (PO) and change order (CO) agendas which involves assuring that all items have been approved and are in accordance with the terms and conditions stipulated on the items. These projects are primarily related to Capital Construction, Statewide Facilities Maintenance, Program Open Space and Capital Grants and Loans. - Encumbers funds from the Board of Public Works, DGS Department Procurement Review Board and other agendas via input into the DGS Capital Project Accounting System after analyzing to determine proper accounting. - Monitors the Capital Accounting unit inbox and uploads new invoices in the Smartsheet along with the corresponding agendas. - Promptly answers inquiries from vendors and DGS staff relating to the status of the payment of invoices. - Serves as a backup to Operational Accounting & Accounts Payable units, which includes bank reconciliations, researching specific accounts and objects, assist with annual closeout by analyzing data, and assisting in the preparation of the annual operating budget by researching and gathering financial data relative to prior year expenditures. - Acts as a backup to review credit card holder activity for compliance with all State Regulations and Agency Policies. - Acts as a backup to enter payables transactions related to operating accounts into the systems as needed. -Communicates effectively with others to gather needed information, identify problems, and resolve issues.This includes both oral and written communication.Reviews Daily/Monthly FMIS reports. Analyzes, identifies problems, and prepares adjusting journal entries as needed. - Other duties as required.

  MINIMUM QUALIFICATIONS

  Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing. Experience: One year of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles. Notes: 1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education. 2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above. 3. Possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university may be substituted for the required experience. 4. Applicants may substitute one year of professional auditing experience for the required experience. 5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

  DESIRED OR PREFERRED QUALIFICATIONS

  Strong preference will be given to applicants that possess the followingpreferred qualification(s).Include clear and specific information on your application regarding the qualifications. - Experience with Financial Management Information System (FMIS) or other accounting software. - Experience with Microsoft Office Excel or other database applications. - Experience with AS400 software.

  SELECTION PROCESS

  It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date;information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week;you must include the time spent on such activities on your application. Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process. The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended. The list will be used by the hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies of the same classification. Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired. You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

  BENEFITS

  The State of Maryland offers a generous benefits package that includes: - Tuition reimbursement for those who qualify - Flexible work schedules and telework opportunities for many positions - Free mass transit in Baltimore & Annapolis - Generous paid leave that increases with years of service - Paid holidays - Health coverage with low out-of-pocket costs - Employee & employer contributory pension plan Click on the link below for more information STATE OF MARYLAND BENEFITS

  FURTHER INSTRUCTIONS

  Contacttammy.vehstedt@maryland.govor call 410-767-4986 with questions about this recruitment.The on-line application process is STRONGLY preferred.Apply online atwww.dgs.maryland.gov– click on Employment on the left side of the screen.If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time.TTYUsers: call via Maryland Relay As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

• About the company

  Maryland is on the path to becoming the best state in the nation. Referred to as “America in Miniature”, Maryland embodies the very spirit of the United States. Maryland is home to ethnic groups of every origin, just about every natural feature, and much like our country, opportunity!

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