• Job Description

  Req#: 3896

  Overview

  This posting will close at 5:00PM on the close date.

  Maintain and control a broad array of complex fiscal accounting duties related to accounts receivable and payable; may be assigned to fixed-asset control accounting duties.

  Responsibilities

  • Support the division in the financial administration of the County's financial policies and procedures.
  • Responsible for preparing journal entries for assigned area.
  • May be required to compile fiscal estimates and prepare special fiscal reports.
  • Assist with or present public presentations and set priorities for tasks.
  • Responsible for compliance with the County's financial and accounting procedures including follow-up and testing to ensure proper adherence.
  • Perform duties of other accounting staff to ensure continuity of work, as directed.
  • Assist in the design and implementation of new or improved accounting practices which will result in maximal recovery of cost while being in full compliance with fund accounting practices.
  • Monitor and assist the department with internal controls, internal auditing, and reconciliation of accounts to ensure proper ledger postings.

  If assigned to Accounts Payable/Accounts Receivable:

  • Responsible for overall review of accounts receivable and accounts payable posting.
  • Review and assist in the preparation and recording of detailed, complex accounting, financial and budget statements, reports, and contracts.
  • Process or receive payments and allocates interest according to established formula.
  • Review revenues and expenditures, petty cash and general ledger reporting and reports any discrepancies to the assigned supervisor.
  • Responsible for the accurate and timely preparation and submission of all required reports, journals, and budget changes.

  If assigned to Fixed Asset Accounting:

  • Maintain internal control system for accurate inventory of fixed assets, records, and reports with strict adherence to GASB requirements.
  • Develop and maintain audit policies and procedures for fixed assets.
  • Drives throughout the County to owned and leased premises to conduct and oversee year-end physical inventory and required reporting and accounting for all county fixed assets inventory.
  • Conduct random inventory audits to verify property is recorded properly.
  • Investigate property misclassification issues and make necessary corrections.
  • Dispose of property that has outlived its usefulness to the county in accordance with State and Federal requirements.
  • Responsible for year-end fixed asset audit duties asconsidered necessary by the external auditor.
  • Responsible for compiling year-end annual asset addition and deletion detail reports sufficient to meet external audit requirements.
  • Monitors all construction contracts for the purpose of ensuring proper reporting of Construction in Progress on a monthly and annual basis.

  Grant work, year-end financial statements/audit and other work:

  • Assist with grant work and requirements for year-end financial statements and audit.

  ADDITIONAL DUTIES. Other duties may be assigned.

  Qualifications

  Education. Bachelor' s Degree in Finance, Accounting, Business Administration, or related field is required.

  Experience. Two (2) years of accounting experience. Experience in governmental finance or accounting is preferred.

  Education/Experience substitution. N/A

  Licenses/Certifications. Valid driver’s license is required if assigned to fixed asset accounting. Must maintain a satisfactory driving record in accordance with County policy.

  Other (e.g., post-offer medical exam, polygraph, background check, driver's license record, etc.). Must pass background and credit check. Must pass a driver's license check if assigned to fixed asset accounting.

  KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION:

  Must have knowledge of ordinances and regulations governing financial operations of the County including general ledgers and budgeting; practices and techniques of public financial administration and advanced accounting techniques; generally accepted accounting principles; business standards including English grammar, spelling, and punctuation; general office and accounting equipment; computer operations including word processing, spreadsheet, and database software.

  Must have the skill to analyze and evaluate information accurately; express ideas clearly; establish and maintain effective and cooperative working relationships with others; communicate effectively both orally and in writing.

  Must have the ability to handle sensitive and confidential matters; use initiative and independent judgment while recognizing when it is appropriate to refer matters to management.

• About the company

  Doña Ana County is a county located in the southern part of the State of New Mexico of the United States.

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