• Job Description

  Req#: 42993

  Job Requisition ID: 42993
  Closing Date/Time: 11/27/2024
  Agency: Department of Insurance
  Class Title: ACCOUNTANT - 00130
  Skill Option: None
  Bilingual Option: None
  Salary: $4,766 - $6,632 Anticipated Monthly Salary
  Job Type: Salaried
  Category: Full Time
  County: Sangamon
  Number of Vacancies: 1
  Plan/BU: RC062

  This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

  All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

  Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

  Posting Identification Number 42993

  *Answer all application questions thoroughly. DO NOT STATE "SEE RESUME".*

  Why Work for Illinois?

  Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

  No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
  

  Position Overview

  The Illinois Department of Insurance is seeking to hire an Accountant in the Insurance Tax Administration Unit of the Finance Section. This position performs professional accounting and auditing work involving the maintenance of Insurance Tax funds and the preparation of related financial reports; examines and reconciles the receipt of securities investment, correspondence and documents from insurance companies and financial institutions; examines and verifies documentation of security deposits, certifications and financial reports and prepares confirmation reports; serves as accounting liaison to non-state entities to research Department of Insurance (DOI) tax statement problems; assists with the audits of the semiannual Surplus Lines Privilege Tax filings. We invite all qualified candidates to apply.

  Essential Functions

  • Examines and reconciles the receipt of securities investment, correspondence and documents from insurance companies and financial institutions to deposit, withdraw, or exchange securities for various insurance entities of over $1 billion each year that are required to be held in custodial account in order to meeting statutory requirements:
    • reviews and verifies Community on Uniform Security Identification Procedure (CUSIP) number established by the Securities and Exchange Commission to identify security types and records changes on the automated system,
    • completes correspondence to the custodial agent for notification of changes to complete security transactions,
    • maintains the Statutory Deposit system and initiates corrective action,
    • provides monthly reports on the amount of securities investment for the various insurance entities for supervisor review to be used at management meetings.
  • Maintains and examines, by various funds and accounts, the complex systems used for accounts receivable information:
    • prepares and processes for agency funds accounting statements, credit memos and invoices for fees payable based on information obtained from the accounting systems,
    • verifies account numbers and account information through accounting system lookup,
    • maintains a credit log and prepares control totals for entry into the accounting system,
    • compiles information and prepares reports for management review to be used for collection of accounts receivable information.
  • Examines and reconciles internal accounting records and ledgers with source documents and the State Accounting Management Systems (SAMS) records for the various insurance related General Revenue Fund taxes and Dedicated Funding fees funds:
    • identifies issues and initiates corrective action with agency or vendors,
    • prepares required Comptroller reconciliations and reports for supervisor approval.
  • Examines and prepares security confirmation, certifications and financial reports for insurance entities, financial institutions, independent auditing firms, and other department staff:
    • examines financial records and statement summary reports to provide detailed investment reports to the Office of Management & Budget and Office of the Comptroller for analysis purposes.
  • Reviews accounts receivable aging reports and examines accounts receivable data to identify receivables exceeding past due thresholds:
    • based on past due accounts follows up through correspondence with agencies, local governmental units, non-governmental units, etc. to determine status of accounts receivable or to set up an agreement for payment,
    • submits payment schedule to supervisor for review,
    • prepares monthly accounts receivable aging reports for supervisor approval.
  • Serves as accounting liaison to non-state entities to research DOI Surplus Lines Privilege Tax statement audit problems with underlying supporting detail and coordinate with staff of the Regulatory Sections to determine companies required to pay taxes and verify that appropriate tax payments were received:
    • in the absence of supervisor, serves as a liaison for all State’s Accounting Information System (AIS) issues with the representatives of the Department of Central Management Services and agencies employees.
  • Performs development, testing and implementation of enhancements to existing and new systems for DOI tax administration:
    • provides tax and fiscal assistance to other staff.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

  Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with courses in business administration and accounting or requires four (4) years of technical accounting experience.

  Preferred Qualifications

  • Prefers at least two (2) years of experience gaining elementary knowledge of professional accounting and auditing theory, principles, methods and procedures.
  • Prefers at least two (2) years of experience gaining elementary knowledge of the laws, rules, and regulations relating to state or non-state accounting or auditing procedures.
  • Prefers at least two (2) years of experience gaining elementary knowledge of office methods, procedures, standard office accounting machines and equipment.
  • Prefers demonstrated ability to perform detailed work involving the application of accounting theory to routine accounting or auditing problems.
  • Prefers demonstrated ability to evaluate accounting problems of moderate difficulty and to analyze and interpret less complex accounting records and reports.
  • Prefers demonstrated ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately, either manually or by machine.
  • Prefers demonstrated ability to establish and maintain satisfactory working relationships with other employees and the public.

  Employment Conditions

  • Requires the ability to pass a background check.

  The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
  

  About the Agency

  The Department of Insurance (DOI) regulates the insurance market in the State of Illinois including, but not limited to, licensing and educating insurance agents, investigating Workers Compensation fraud, and examining the operations and finances of insurance companies domiciled in the state. We are committed to protecting consumers and regulating the insurance industry with innovation and efficiency. DOI has approximately 220 employees who are split between our Chicago and Springfield offices.

  State of Illinois employees enjoy a robust benefit package, including:
  • Health, Life, Vision, and Dental Insurance
  • 13 Paid Holidays annually, 14 on even numbered years
  • 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
  • 12 Paid Sick Days annually (sick days carry over from year to year)
  • 10 Weeks Paid Maternity/Paternity Leave
  • 3 Paid Personal Days annually
  • Pension Plan
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Flexible work schedules may be available, dependent upon position
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
  
  Visit https://www2.illinois.gov/cms/benefits/Pages/default.aspx for more information about our benefits.
  

  Work Hours: M-F; 8:30-5:00
  Work Location: Springfield - 320 W Washington St
  Email: DOI.HR@illinois.gov
  Posting Group: Fiscal, Finance & Procurement

  This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

  This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

  APPLICATION INSTRUCTIONS

  Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

  If you are not already signed in, you will be prompted to do so.

  State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

  Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

  If you have questions about how to apply, please see the following resources:

  State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

  Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

  The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

• About the company

  The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.

Notice