• Job Description

  Req#: req5029

  Accounting Assistant - District Office

  Essential Job Functions:

  • Responsible for accurate verification and data entry
  • Verify invoice for accuracy and completeness against open Purchase Order.
  • Reviews and responds to daily emails regarding invoices and vendors, forward invoices to appropriate departments district-wide when required.
  • Responsible for processing all Accounts Payable payments.
  • Maintain SJC bank spreadsheet.
  • Distribute payments.
  • ACH, paper check, and Higher One student refunds.
  • Processes and sends Positive Pay file to the bank and ACH transfers to the bank.
  • Images and indexes paid invoices and supporting documents for internal document viewing.
  • Reconciles vendor statements, request outstanding invoices and resolve any discrepancies as needed.
  • Documents procedures and recommends changes in procedures to improve the efficiency and effectiveness of the Accounts Payable function.
  • Follows up with originating campus departments to resolve any discrepancies.
  • Update and maintain Sales Tax Report spreadsheet for reimbursements for assigned letters.
  • Produce and maintain monthly AP data reports.

  Additional Job Functions:

  • Provides customer service and support to internal/external inquiries.
  • Corresponds with vendors and respond to inquiries timely.
  • Participates in webinars; zoom meetings, presentations for updates and training.
  • Participates in bi-weekly Accounts Payable meetings to review and determine new procedures and processes. Records minutes and posts for internal viewing.

  Knowledge, Skills and Abilities:

  • Ability to demonstrate the College values
  • Knowledge of standard accounts payables policies, procedures, and regulations
  • Ability to understand and interpret vendor invoices, statements, and other requests for payment
  • Knowledge of mathematics
  • Knowledge of general accounting principles
  • Basic data entry and/or word processing skills
  • Knowledge of purchase orders and related accounts payable functions and documentation
  • Computer skills including software programs for communication, data collection and decision making including, but not limited to Microsoft Office Outlook, Word, Excel
  • Multi-tasking skills
  • Ability to work independently and as a member of a team
  • Ability to think critically by applying problem solving practices, using technology and other resources appropriately
  • Ability to communicate effectively by speaking and writing clearly, concisely, and professionally
  • Ability to work in a fast-paced environment and meet constant deadlines.
  • Ability to work beyond scheduled hours when required.
  • Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards with minimal supervision within the assigned time frame.
  • Ability to shift quickly between several tasks without loss of continuity.
  • Ability to independently identify, undertake and accomplish additional tasks.
  • Ability to listen actively and demonstrate understanding.
  • Ability to recognize quickly the details of new assignments or problems.
  • Ability to effectively communicate with employees at all levels of organization.
  • Ability to perform all essential functions of the position.

  
  

  Required Education:

  • High school diploma or equivalent

  Preferred Education:

  • Associate degree

  
  

  Required Experience:

  • One year of accounts payable experience

  
  

  Preferred Experience:

  • Two years of accounts payable experience

  
  

  
  

  Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

  Salary Grade: 106

  Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

  Requisition Number: req5029

  Posting Close Date: 1/12/2024

  
  

  
  

• About the company

  San Jacinto College is a public community college in the Greater Houston with its campuses in Pasadena and Houston, Texas.

Notice