1. Reviews and reconciles invoices submitted for payment by various departments to ensure complete and accurate billing information, to include appropriate coding and deduction of available discounts in compliance with applicable Departmental policies and procedures; makes notes of discrepancies, notifies supervisor of discrepancies and submits back to respective departments; forwards completed invoices to Accounts Payable Specialist(s) for payment processing.
2. Enters information in the accounting/financial system for invoice payments; reviews batch totals to verify accuracy of amounts entered.
3. Reviews invoices for proper sales and use tax; forwards invoices without sales or use tax to Purchasing for determination of applicable taxes.
4. Prepares checks and documentation for mailing to vendors; processes electronic funds transfers and taxes confirmation; scans and indexes all documentation into Accounts Payable database for storage.
5. Reviews batch totals for printed checks to ensure amount balances with check register; notifies supervisor of discrepancies.
6. Monitors files, vendor statements and accounting records to correct differences in statements; answers questions and provides information to vendors and other City departments regarding invoices, payments, and account balances.
7. Maintains hard copy and electronic files and records of checks and invoices related to accounts payable information.
8. Operates standard office equipment to include photocopiers and scanners, facsimile machines and other related equipment in the performance of essential job functions.
9. Operates a computer with database, spreadsheet, and word processing software in the performance of essential job functions.

SUPERVISORY RESPONSIBILITIES: None.

• Must be available to work outside of normal working hours as needed.

• Online applications only
• Applicants’ answers to supplemental questions will be used to screen for minimum qualifications electronically.
• Please include a complete work history when completing the application. Work history may impact initial salary offer amount for the successful candidate.
• The list of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications.
• All communication regarding application status will be sent to candidates via text message/email address listed on account.
• You may check your inbox in your Careers/LittleRock account to review all notices sent to the email address associated with your applications.
• Applicants may check application status for any position by logging into their account at Careers/LittleRock or contacting Human Resources at (501) 371-4590 if they are having computer difficulties.