• Job Description

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  Accounting Clerk

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  Accounting Department

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  Role Mission:

  The mission of the Accounting Clerk is to perform accounting and clerical functions to support Staff Accountants in order to facilitate the organizationu2019s month end close process and account reconciliation to enable accurate and timely financial information to IDEA stakeholders as well as ensure compliance with federal and state regulations for IDEA Public Schools, IPS Enterprises and all affiliated out of state entities.u00A0 The Accounting Clerk reports to the Director of Accounting.

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  Location:

  This is a full-time hybrid position based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate .

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  Travel Expectations:

  Up to 20% of the time during the busiest parts of the year

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  What Youu2019ll Do u2013 Accountabilities

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  In this role you will:

  u00B7 u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0 Assist in completing the u00A0 month end close u00A0 process by the dates outlined in the Month u00A0 End Close Processing Checklist. u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0

  • Assist in preparation u00A0 and post u00A0 recurring u00A0 journal entries u00A0 before the first business day.
  • Assist in preparing and posting journal entries related to prepaid expense , food inventory, earned income/fixed income securities, State and Federal revenue, and USDA commodities, as identified in the Month End Close Processing Checklist.
  • Assist in reconciling accounts related to treasury accounts by the dates outlined in the Month End Close Processing List.
    • Checking accounts (Operating, Child Nutrition Program, Student Based Activity Accounting)
    • Bonds (9 series)
    • Money Market Accounts
    • Certificate of Deposit Accounts
    • Monitor the bank activity, for accuracy.
  • Investigate and correct invoices and/or transactions coded inappropriately.
  • Work collaboratively with the Accounts Payable and Payroll departments to verify all activity reflected in the bank statements (EFT, Voids & Wires) have been posted.
  • Work collaboratively with the account receivable clerk to post cash receipts.
  • Review related Statement of Activity accounts to determine reasonableness of amounts, detect potential errors and analyze significant variances.
  • Work with external parties to resolve issues that may arise during preparation of reconciliations.
  • Assist in posting and analyzing Foundation School Program (FSP) revenues, monthly.
    • Review summary of finance (SOF) report.
    • Review the payment ledger in the TEA website and verify payments have been applied
    • Collaborate with the Student Information Systems (SIS) department regarding attendance data affecting the SOF report
  • Assist in posting and analyzing Child Nutrition Program revenues, monthly.
    • Collect and review CNP claims
      • National School Lunch Program (NSLP)
      • Child & Adult Care Food Program (CACFP)
      • Seamless Summer Option (SSO)

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  u00B7 u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0 Record journal entry requests (via Zendesk) within two business days. u00A0 u00A0

  • Verify requestor has submitted sufficient backup documentation for the journal entry request.
  • Verify is legitimate and allowable.
  • Communicate with PCARD administrators regarding PCARD violation entries received.

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  u00B7 u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0 Assist in reconciling food inventory, USDA commodities for the Child Nutrition Program.

  • Collaborate with the Child Nutrition Program Department to obtain the required supporting documentation.
    • Food
    • Supplies
    • USDA

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  u00B7 u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0 Actively participate with the accounting and payroll, fixed asset accountant, child nutrition program, accounting operation, budget, and student information systems teams to create an environment of trust, respect and encouragement.

  • Ask questions.
  • Serve as a thought partner to others on the team.
  • Assist others to deliver results.
  • Collaborate closely with the payroll department to review and approve all payrolls timely.
    • Inform payroll department of discrepancies that need correction

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  What You Bring u2013 Competencies

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  Knowledge and Skills:

  • Proven ability to work effectively in a team environment with associates. u00A0

  • Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines. u00A0

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  Required experience :

  • Highu202Fschool diploma or equivalent leading to au202Fbacheloru2019su202Fdegree in accounting or related field.
  • 3-5 years of relatedu202Fto account projectu202Fadministration experience.u202F u00A0

  • Computer proficiency and technical aptitude with the ability to use Microsoft products, includingu202FPowerPoint,u202Fexperience withu202FEmployee Information Systems, Enrollment Platforms, and otheru202Fbenefits databases. u00A0
  • Strongu202FExcel knowledge and skills. u00A0
  • Prior experience usingu202F Zendesk u202Foru202Fother customer support tool is preferred

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  What We Offer:

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  Compensation & Benefits:

  Salaries for people entering this role typically fall between $20.34/hr and $25.42/hr , commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

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  Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/ .

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  * IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

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  Application process:

  Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

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  Learn more about IDEA

  At IDEA the School Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.u00A0 Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values

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• About the company

  IDEA Public Schools, Inc is a not‐for‐profit charter school operator based in Texas.

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