• Job Description

  Req#: 4400

  PLEASE NOTE RESIDENCY REQUIREMENT: ALL EMPLOYEES OF ST. CLAIR COUNTY (SCC) ARE REQUIRED TO RESIDE WITHIN SCC OR MOVE TO RESIDE WITHIN SCC WITHIN 6 MONTHS OF HIRE DATE.

  Position Title: Accounting Coordinator Rate of Pay: $22.00/hour

  Pay Grade: C-2 FSLA: Non-Exempt

  Division: Administration Union Status: Non-Union

  POSITION SUMMARY

  W ith mi nim al dire ction and supervision, this position coordinates the completion of assi gned int ernal ac counting func tions, assists with staff g uidance and tr aining, and provides coverage for accounti ng tasks in the absence of staff assi g n ed to parti cular fun ctions. Are as of responsibility may includ e, but are not limit ed to, accounts pa y a ble, accounts receivable, purchasin g, pa y roll, g r ant reportin g, pr epa r ation of financial r eports, and other a c counting functions as assigned by the Accounti ng Man ager.

  S UPERVISION EXERCISED

  The position provides no direct supervision of H e alth Department st aff.

  S UPERVISION RECEIVED

  The position is essentially self -dir ecti ng with minim al supervision by the Accounting manager.

  ESSENTIAL FUNCTIONS:

  1. P repares grant and pro g r am billings and reports as assigned for supervisory approval.
  2. Researc h es, orders, r e ce ives, distribut es, processes pa yment and tr acks requests for supplies, services, tra v el, equipm ent, and grant-re l ated contra cts for supervisory approval.
  3. P repares d eposits, inputs revenue / cash r eceipt information into Count y’s fixed asset reporting s ystem and prepares r e v enue reports for supervisory approval.
  4. Audits, prepa r es, and pro cesses timekeeping and pa y roll reports f or supervisory approval.
  5. P rovide support to assigned Division/prog r ams and participates in ad hoc events as r equired by the H ealth De p artment.
  6. Applies accounti ng principl es to compl etion of financial entries and repo rts for supervisory approval.

  This description is int ended to indi cate the kinds of tasks and levels of difficulty that will be required of positions that will be giv en this title and shall not be constru ed as d eclaring what the specific duti es and responsibiliti es of a ny particular position shall be. It is not int ended to limit or in a ny way modi fy the right of a ny Supervisor to assi gn, dir ect a nd control the work of empl o y e es under his/her supervision. The use of a particular e xpression or illustration describing the duti es shall not be held to e x clude other duti es not mentioned that are of simil ar kind or level of difficult y.

  JOB REQUIREMENTS AND QUALIFICATIONS

  Requires a B a chelor 's Degr ee in Business, Business Administration, or Accounting from an a c credit ed four (4) y e ar colle ge or university and two (2) y ears of responsible a ccounting e xperience, OR

  A n Associate D e g r ee in Business and/or Accounti ng with four (4) y e ars responsible acc ounti ng e xperience, AND

  • A working knowledge of the principles and practices of business and accounting.
  • The ability to exercise initiative and organize tasks for timely and accurate completion.
  • Must have working knowledge of accounti ng software (i.e., N ew World Financ i al S ystem, P eachtre e, Quic k Books, etc.) and various computer pr o g r ams, including Microsoft 365 suite of products, specifically Outlook, Excel and Word.

  ESSENTIAL PHYSICAL/COGNITIVE ABILITIES

  • The ability to sit, flex, stand, reach, and bend.
  • The physical strength to lift, carry, and transport materials and/or equipment equivalent to thirty (30) pounds.
  • Visual acuity, auditory ability, and clear written and verbal communication ability.
  • Manual dexterity and the ability for data input into various computer programs.
  • The ability to maintain professional behavior at all times.

  SPECIAL REQUIREMENTS

  • Must reside within St. Clair County, IL or be willing to relocate to St. Clair County within six (6) months from hire date.
  • Must have a personal cell phone to download County IT Security Application onto for IT credentials.
  • A credit report is required by county policy for all employees involved in accounting or cashiering functions, the handling of money, or other positions that may involve responsibility for material value.
  • T h e a bi l i t y t o w o rk n ec e ss a r y h ou rs t o m eet th e pos i ti o n re qui r e m e nt s i n c lud i ng e v e ni n g s a nd / o r wee k e nd s as a ss i g n e d .
  • May require provision of services at off-site locations.
  • A v a l id D r i v e r ' s L i c e nse .
  • A d e p e nd a b l e a utomobile for use in position.
  • Auto ins u r a n c e in ef f ec t with at least the m i ni m um l i m i ts of l i a bi l i t y as outlined and required by the state of Illinois.
  • Adherence to all local, state and federal regulations pertaining to OSHA guidelines.
  • Health Department employees:
    • Must be current on CDC Healthcare Personnel Vaccine Recommendations, which include Hepatitis B, MMR (Measles, Mumps Rubella), Td/Tdap (Tetanus/Diphtheria/Pertussis), Varicella (chickenpox) and Meningococcal if over 65. Influenza and COVID vaccines are recommended and encouraged, but not required at this time and maybe subject to change.
    • Are required to have a TB test upon hire and separation of employment.
  • All employees must adhere to the St. Clair County Personnel Code.
  • Position contingent upon continued grant funding.

• About the company

  St. Clair County is the oldest county in Illinois; its western border is formed by the Mississippi River, bordering Missouri.

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