• Job Description

  Req#: 4326133
  Job Summary:
  The Accounting Specialist is responsible for fulfilling a variety of accounting and clerical duties of varying difficulty and complexity, requiring familiarity with accounting practices. The emphasis is on reconciling and processing substantial volumes of accounting transactions.
  
  Scope of Impact:
  The duties and responsibilities of this job are performed with latitude for independent judgment in accordance with Department and City policies and Federal, State and Local regulations. The City relies on the accuracy of financial reports, analyses and transactions completed by the incumbent. Work results are subject to periodic review by the supervisor who provides approval and interpretations of guidelines in difficult cases.
  
  There are 2 incumbents to this job and currently posting for 1 vacancy.
  • Reconciles the main checking, deposit, and payroll accounts.
    • Reconcile bank statements to general ledger;
    • Prepare journal entries;
    • Resolve discrepancies;
    • Research and track outstanding checks;
    • Research and track non-sufficient funds (NSF) checks;
    • Report unclaimed property to the State annually.
  • General Ledger Accounting for Payroll Activities
    • Process and post electronic payments in general ledger;
    • Adjust voucher information when necessary;
    • Print payroll-related vender checks;
    • Make state and federal tax payments.
  • Unclaimed property
    • Tracks outstanding checks
    • Reaches out to payees
    • Sends out letters annually
    • Files with State of Minnesota
  • Perform final review of accounts payable (i.e., finance review)
  • Pull invoices requiring Use Tax payment;
  • Review account coding.
  • Tracks online sales made through the Edina Store.
    • Answer questions from purchasers;
    • Issue refunds as needed;
    • Address chargebacks;
    • Reconcile monthly to bank statements;
    • Assist with setup and maintenance of PayPal account.
  • Coordinates ambulance billing operations.
    • Works with contracted billing company;
    • Answers questions from patients who have used ambulance service;
    • Administers financial hardships;
    • Administers revenue recapture program;
    • Prepares quarterly and annual reports for the MNCare tax.
  • Reconcile gift cards for various City facilities.
    • Obtain monthly reports;
    • Investigate and discuss differences with facilities;
    • Prepare adjusting journal entry.
  • Conducts billing, collection and reporting activities according to specific deadlines.
    • Maintain up-to-date billing system;
    • Generate and send out invoices;
    • Follow up on, collect and allocate payments;
    • Perform account reconciliations;
  • Deposits checks received at city hall and makes coding entries
  • Handle petty cash disbursements and reconciliation of petty cash.
  • Timely export of monthly financial data from point-of-sale systems (POS) to the general ledger at month end. Review and investigate any errors or discrepancies between the bank transactions and the transactions recorded in the POS. Conduct monthly reconciliations of the impacted accounts in the general ledger, including: inventory (e.g., liquor $1.8M), deferred revenue (e.g., P&R program registrations that have not yet begun, gift cards), customer receivables and deposits, scholarship funding, sales tax, and the Liquor loyalty program.
  • Leads annual physical inventory counts resolving any discrepancies. Review and record quarterly inventory adjustments for the liquor stores.Working knowledge of applicable sales tax laws and reporting requirements to ensure accurate monthly submission of sales tax collection to the state. Incumbent is responsible for executing the monthly submission.
  • Assists department accountants in preparation of the annual audit by contributing data and completion of workpapers.
  • Use financial software to update/prepare new reports as requested.
  • Maintain files and file room for Finance Department
    • Maintain all accounts payable files for the Finance Department, including purging files, uploading files to document storage software, etc.;
    • Follow record retention schedule;
    • Coordinate destruction of records.
  • Supports continuous process improvement initiatives.
  • Performs all work duties and activities in accordance with policies, I.Q.S. values, procedures and safety procedures of the City.
  • Performs other duties as required.
  
  
  Educational Preparation
  The job requires an Associate Degree in Accounting or Bookkeeping or a closely related field plus three years of accounting experience, or equivalent.
  
  Experience Requirements
  Requires a minimum of three years of experience in an accounting related function.
  
  Desired Qualifications:
  Previous municipal accounting experience is desired. Bachelors Degree or equivalent experience is desired.
  • The ability to apply standard accounting and bookkeeping practices;
  • Ability to work independently on assignments and projects through completion;
  • Knowledge of and ability to use computer programs including Windows, Microsoft applications, as well as various accounting related software;
  • Knowledge of Minnesota Sales and Use Tax laws;
  • Demonstrates a strong commitment to maintain confidentiality and privacy requirements of the Department and in all assignments as directed;
  • Capable of managing competing demands and meeting productivity standards while handling frequent changes, delays, and unexpected events;
  • Ability to manage multiple tasks, meet deadlines and work effectively under pressure, completing work in a timely and accurate manner;
  • Excellent interpersonal skills with the ability to build rapport and maintain effective working relationships with internal and external customers.

• About the company

  Situated immediately southwest of Minneapolis in Hennepin County, Edina has a population of 47,425. Many major highways run through or are close to Edina, making it readily accessible to all within the metropolitan area. Minnesota State Highways 62 ...

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