City of Madison, Wisconsin

Accounting Specialist*


Pay$65029.38 / year
LocationMadison/Wisconsin
Employment typeFull-Time

This job is now closed

  • Job Description

      Req#: 4583515
      RE-ANNOUNCEMENT
      This position is being re-announced due to a limited pool of candidates. Previously submitted applications will remain under consideration. Prior applicants need not re-apply.

      This is specialized technical work involving both the performance of ongoing accounting functions within the Water Utility's Finance Section and the provision of agency-wide support and assistance relative to computer operations. The work involves responsibility for a wide variety of computerized Water Utility accounting system components and for the coordination, development, and implementation of specialized computerized systems. The work is characterized by the application of a wide variety of accounting and bookkeeping principles, accounting standards, and concepts in a setting involving governmental, enterprise, and regulated industry accounting system requirements. Work is performed under the general supervision of Water Utility Finance and Administration Manager.

      Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program .

      The City of Madison is an equal opportunity employer functioning under an affirmative action plan. We value diversity, equity, inclusion, and belonging. Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply! Manage Requisition and Purchasing Functions
      • Act as lead resource for Water Utility for purchasing activities by coordinating purchases requiring requisitions, purchase orders, request for proposals, bids and quote documents while working with Central Purchasing staff as needed ensuring compliance with city purchasing guidelines and ordinance.
      • Prepare and process purchase requisitions ensuring proper PSC accounting, commodity codes, fixed asset flagging and budget authority for requisition and working closely with Central Purchasing staff to coordinate purchases.
      • Assist with managing multi-year contracts and Request for Proposals, Bids and Quotes.
      • Assist and/or create contracts for vendors as needed.
      • Develop and maintain records and files of pertinent purchasing data.
      • Match and enter invoices from suppliers with purchase orders, verifying the quantity received, item prices, and discounts. Reconcile paid vouchers with statements from suppliers.
      • Code and reconcile P-card purchases for all employees at Olin Ave building that have a p-card.
      • Develop training materials and train staff regarding purchasing and purchase card usage including written documentations and presentations.
      • Coordinate purchasing and expensing of non-purchase order transactions, including cell phones (assignments, use and billing) and utilities.
      • Sending packages via UPS as needed.
      • Identify, investigate, and correct erroneous invoices, charges, and account coding.
      Accounting
      • Coordinate and assist with submission of Annual PSC Report in addition to preparing working papers.
      • Accumulate and classify monthly totals of meter turn-on’s, shut-offs, and new sets.
      • Reconcile accounts monthly.
      • Generate financial reports and trial balances monthly along with special analysis and projections.
      • Assist with development of annual Water Utility operating and capital budgets.
      • Maintain and assist in reconciling Meter inventory.
      • Prepare monthly water consumption reports.
      • Maintain project numbers spreadsheet.
      • Prepare monthly bill for Sewer and Storm Water Utilities’ portion of Water Utility expenses with supporting documentation.
      IT Authorized Contact for the Water Utility
      • Install and maintain billing software (CIS, when needed for historical data) as needed.
      • Install and maintain Microsoft Dynamics SL Financial Software as needed.
      • Troubleshoot computers, printers/copiers and phones; contact appropriate person/place for repair if unable to fix.
      • Order hardware, miscellaneous accessories for computers, phones, printers and printer supplies, toner, staples, etc.
      Other related duties as assigned.




      • Four (4) years of responsible paraprofessional accounting, auditing, or related experience, including or supplemented by at least one year of technical experience in the development and/or support of related computer systems.

      OR

      • Two (2) years of responsible paraprofessional accounting, auditing, or related experience, including or supplemented by at least one year of technical experience in the development and/or support of related computer systems. AND

      • Associate Degree in accounting, finance, or related field including or supplemented by coursework in computer technology and applications.

      Depending on the number of applications, random selection may be used to determine who will proceed to the interview process.

      If an applicant does not possess the specific requirements outlined above, HR will review the application materials to determine if the applicant possesses the following equivalent experience:

      Four (4) years of experience applying:
      • Accounting and bookkeeping practices, principles, standards and procedures, as they relate to regulated governmental agencies and the ability to apply them to a variety of situations
      Two (2) years of experience applying:
      • Office procedures and the relationships between input, documentation, electronic records, output, and the efficient flow of information and financial data.
      • Computers and multi-use applications, including computerized accounting systems.
      • System support and operating criteria of both hardware and software used for business applications.

      For the complete list of the knowledge, skills, and abilities, please reference the Water Utility Account/Computer Specialist classification specification.

      The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore successful candidates will have demonstrated ability to effectively work with multicultural communities.

      Ability to meet the transportation requirements of the position.

      Physical Requirements:

      Employees in this position must be able to lift objects weighing up to 20 pounds (computer equipment and paper). Employees will be expected to sit at a desk and computer for extended periods of time entering data and generating documents/reports.

      *The payroll title for this position is Water Utility Account/Computer Specialist.
  • About the company

      Welcome to the official City of Madison, Wisconsin Government Facebook page.

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