• Job Description

  Req#: 5044805
  
  
  
  First Review of Applications on September 5, 2025
  Expected Hiring Range: $45,451 - $56,814
  Starting Salary Depending on Experience and Qualifications
  
  Under general supervision, this position is responsible for preparing, compiling, reviewing and processing biweekly payroll and accounts payable in an accurate and timely manner.
  
  • Prepares, reviews, and processes biweekly payroll, including timesheet review, maintaining and updating employee deductions as needed, direct deposit generating and check printing.
  • Maintains and prints preliminary reports of payroll data for review and approval by upper management.
  • Maintains complete confidentiality, within guidelines, of all payroll records and reports.
  • Calculates and remits applicable payroll withholding liabilities for all Town employees by federal and state mandated deadlines, such as quarterly and annual federal and state payroll reporting returns, FICA, Medicare, Public Safety and Arizona State retirement, insurance, garnishments, child support and other related charges.
  • Reconciles quarterly federal and state withholding reports to annual W-2s for all Town employees and assists in preparation and distribution of W-2s.
  • Prepares and processes biweekly accounts payable check run, including invoice entry, bank payment file uploads, check printing and distribution.
  • Prepares, processes and distributes annual 1099s by federal mandated deadlines.
  • Prints purchase orders, reconciles vendor statements and maintains all vendor records and W-9 information.
  • Reviews monthly purchase card transactions with associated receipts.
  • Reviews and processes travel orders for the Police Department.
  • Processes cash receipts and bank deposits for the Town.
  • Assists with the preparation of other finance-related information, schedules, and spreadsheets.
  • Participates in the implementation of new financial systems and/or processes and maintains a working knowledge of the Town’s payroll and accounts payable system and setup.
  • Participates in Town-wide payroll training and assists with the development of training materials/resources.
  • Researches and remains current on federal and state payroll tax law changes, pension, benefit, and other applicable laws and regulations affecting payroll administration.
  • Responds to payroll and accounts payable related requests for information from Town departments, employees and vendors.
  • Maintains records retention and distributes incoming mail for the Finance Department.
    
    
  REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
  
  • Ability to be detail oriented with high regard for accuracy.
  • Ability to communicate effectively both verbally and in written communication.
  • Ability to establish and maintain effective working relationships.
  • Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision.
  • Knowledge of customer service techniques and methods.
  • Knowledge of Fair Labor Standards Act regulations.
  • Knowledge of financial systems and spreadsheet software, particularly Microsoft Excel.
  • Knowledge of payroll preparation and reporting guidelines and procedures.
  • Knowledge of, or ability to learn, Public Safety Employees Group Memorandum of Understanding (MOU) and the impact on payroll.
  • Knowledge of, or ability to learn, Town and Department policies and procedures.
  • Skill in relatively complex mathematical calculations involving timesheets and payroll deductions.
  • Ability to follow verbal and written instructions.
  
  
  
  • An associate degree from an accredited college or university in Accounting, Finance, or a closely related field.
  • Two (2) years’ experience in payroll or accounts payable.
  • An equivalent combination of education and experience may be considered.
  
  PREFERRED QUALIFICATIONS:
  
  
  • Experience with Tyler Enterprise ERP financial software.
  
  
  • Work is performed in an indoor environment.
  • Must be able to lift or move up to thirty (30) pounds.
  • Regular daily attendance is an essential function for this position.
  
  

• About the company

  OroValleyAZ.gov is managed by the Town of Oro Valley and contains services and essential information for all Town departments.

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