Job Title: Accounts Payable and Receivable Specialist

Job Description

As an Accounts Payable and Receivable Specialist, you will play a vital role in managing and processing supplier invoices, authorizing purchase orders, and ensuring efficient payment processes. Your expertise will contribute to maintaining accurate financial records and facilitating smooth transactions within the organization.

Responsibilities

• Process supplier invoices, authorizing purchase orders and proofs of receipt.
• Take advantage of all economical early payment discounts.
• Obtain payment approvals for non-cost of goods sold invoices.
• Enter all supplier invoices into the payables software.
• Issue notices to suppliers regarding rejected invoice line items.
• Process expense reports and procurement card payments.
• Notify managers when budgeted expenditure levels have been exceeded.
• Issue stop payments and void checks.
• Issue reminders to suppliers regarding uncashed checks.
• Pay supplier invoices when due, including ACH payments, check payments, petty cash payments, and wire transfers.
• Incorporate applicable supplier credits into payments made.
• Research supplier requests for payment and process value-added tax reclamations.
• Monitor supplier W-9 form submissions.
• Issue positive pay data to the bank.
• Update the supplier master file.
• Reconcile accounts payable to the general ledger.

Essential Skills

• Proficiency in accounts payable and invoice processing.
• Understanding of purchase order processes.
• Minimum of 3 years of experience in accounts payable.
• Experience in manufacturing, distribution, or supplier industries.
• Knowledge of cost of goods sold transactions.
• Familiarity with Sage software.

Additional Skills & Qualifications

• Associates Degree preferred.
• Experience from a services company is a plus.

Work Environment

The role is based in-office, working closely with the controller, accountant, and accounting admin. The team operates in a close-knit space, promoting collaboration and open conversation while efficiently completing tasks. The company is situated in a rapidly expanding office building, reflecting its growth and potential for future expansion.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kent,OH.

Application Deadline

This position is anticipated to close on May 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.