• Job Description

  Req#: 1970
  Position Type:
  Secretarial/Clerical/ Accounts Payable
  
  
  Date Posted:
  5/27/2025
  
  
  Location:
  Seymour Central Service Center
  
  
  Date Available:
  10/27/2025
  
  
  Closing Date:
  '); 'Until Filled
  
  
  Receive, review, and process all accounts payable invoices for payment, ensuring accuracy and completeness.
  Match invoices to purchase orders and receiving documents for verification.
  Prepare and maintain accurate accounts payable records and ensure timely payment to vendors.
  Ensure proper coding of invoices to the appropriate general ledger accounts.
  Prepare checks, electronic payments, and ACH transfers for approval.
  Ensure payments are processed timely and accurately, meeting deadlines set by the district.
  Maintain detailed records of all transactions, including payment receipts and supporting documentation.
  Establish and maintain positive relationships with vendors and internal stakeholders.
  Resolve discrepancies or issues related to invoices, payments, or account balances.
  Respond to inquiries from vendors regarding payment status or billing inquiries.
  Assist in the reconciliation of accounts payable transactions on a monthly, quarterly, and annual basis.
  Review accounts payable aging reports to ensure timely payments are made and outstanding balances are addressed.
  Ensure compliance with district policies, state guidelines, and applicable federal regulations related to financial transactions.
  Maintain organized and up-to-date files of all accounts payable documentation.
  Assist with auditing processes as required by internal and external auditors.
  Support the preparation of financial reports and assist in budget planning by providing accounts payable information as needed.
  Help with year-end closing procedures and preparation of financial reports.
  High School diploma or equivalent required. Associates degree in Accounting, Finance, or a related field preferred.
  Minimum of 1-2 years of accounts payable or related financial experience, preferably in a public school or governmental environment.
  Knowledge of accounting principles, practices, and procedures.
  Technology experience as related to common operating systems and software
  Knowledge of accounting and bookkeeping procedures
  Proficient in word processing, spreadsheets, and database use.
  Ability to read, analyze, and interpret professional journals, technical procedures, or governmental regulations.
  Excellent communication and organizational skills
  Ability to establish and maintain effective working relationships with students, peers, parents and community.
  Integrity, reliability, and commitment to supporting student success and school spirit.
  This role operates in a dynamic school district environment, requiring frequent interaction with school
  Occasional evening or weekend work may be required to meet deadlines
  Title: Accounts Payable Coordinator
  
  Selected by: Board of School Trustees by Recommendation of the CFO
  
  Reports to: CFO
  
  Terms of
  Employment: Full-Time – 251 days
  
  
  POSITION OVERVIEW :
  The Accounts Payable Coordinator is responsible for managing the day-to-day processing of financial transactions related to accounts payable in accordance with local, state, and federal regulations. This role ensures the timely and accurate payment of invoices and supports fiscal accountability within the district.
  ESSENTIAL DUTIES AND RESPONSIBILITIES :
  Invoice Processing:
  • Receive, review, and process all accounts payable invoices for payment, ensuring accuracy and completeness.
  • Match invoices to purchase orders and receiving documents for verification.
  • Prepare and maintain accurate accounts payable records and ensure timely payment to vendors.
  • Ensure proper coding of invoices to the appropriate general ledger accounts.
  Payment Processing:
  • Prepare checks, electronic payments, and ACH transfers for approval.
  • Ensure payments are processed timely and accurately, meeting deadlines set by the district.
  • Maintain detailed records of all transactions, including payment receipts and supporting documentation.
  Vendor Communication:
  • Establish and maintain positive relationships with vendors and internal stakeholders.
  • Resolve discrepancies or issues related to invoices, payments, or account balances.
  • Respond to inquiries from vendors regarding payment status or billing inquiries.
  Reconciliation:
  • Assist in the reconciliation of accounts payable transactions on a monthly, quarterly, and annual basis.
  • Review accounts payable aging reports to ensure timely payments are made and outstanding balances are addressed.
  
  
  Compliance and Recordkeeping:
  • Ensure compliance with district policies, state guidelines, and applicable federal regulations related to financial transactions.
  • Maintain organized and up-to-date files of all accounts payable documentation.
  • Assist with auditing processes as required by internal and external auditors.
  Assist with Budgeting and Reporting:
  • Support the preparation of financial reports and assist in budget planning by providing accounts payable information as needed.
  • Help with year-end closing procedures and preparation of financial reports.
  
  QUALIFICATIONS:
  
  Education:
  • High School diploma or equivalent required. Associates degree in Accounting, Finance, or a related field preferred.
  
  Work Experience:
  • Minimum of 1-2 years of accounts payable or related financial experience, preferably in a public school or governmental environment.
  • Knowledge of accounting principles, practices, and procedures.
  
  Competencies/ Skills:
  • Technology experience as related to common operating systems and software
  • Knowledge of accounting and bookkeeping procedures
  • Proficient in word processing, spreadsheets, and database use.
  • Ability to read, analyze, and interpret professional journals, technical procedures, or governmental regulations.
  • Excellent communication and organizational skills
  
  Personal Attributes :
  • Ability to establish and maintain effective working relationships with students, peers, parents and community.
  • Integrity, reliability, and commitment to supporting student success and school spirit.
  
  Work Environment:
  • This role operates in a dynamic school district environment, requiring frequent interaction with school
  staff, administrators, and community members. The position involves occasional travel to various schools
  within the district and attendance at meetings or events outside of regular working hours.
  • Occasional evening or weekend work may be required to meet deadlines
  
  
  

• About the company

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