• Job Description

  Req#: 38650
  Company Overview:
  
  Omni Logistics is a global provider of air, ocean and ground services, including supplemental services for enterprises dependent on the efficient movement of high value freight. Omni Logistics is a wholly owned subsidiary of Forward Air, a leading asset-light provider of transportation services across the United States, Canada and Mexico. We provide expedited less-than-truckload services, including local pick-up and delivery, shipment consolidation/deconsolidation, warehousing, and customs brokerage by utilizing a comprehensive national network of terminals. In addition, we offer truckload brokerage services, including dedicated fleet services, and intermodal, first- and last-mile, high-value drayage services, both to and from seaports and railheads, dedicated contract and Container Freight Station warehouse and handling services. We are more than a transportation company. Forward is a single resource for your shipping needs.

  Position: Accounts Payable Disbursement Specialist

  Core Responsibilities & Duties:

  • Record and post all electronic fund transfer payments in NetSuite promptly and accurately for all accounts managed by the US accounts payable team
  • Collaborate with Accounts Payable and General Ledger teams to verify electronic fund transfer payments and match invoices
  • Match payments from bank/credit card statements and reconcile them with accounts payable aging
  • Coordinate with the General Ledger Team to ensure accurate matching of the general ledger and payment details in NetSuite
  • Communicate discrepancies in invoice details to Accounts Payable teams for proper recording
  • Document and report issues encountered during the posting process
  • Regularly review electronic fund transfer payment trackers to facilitate timely recording or identify potential issues before month end close
  • Ensure all current month's electronic fund transfer payments are recorded in NetSuite before month end, with exceptions communicated to supervisors
  • Ensure adherence to standard operating procedures for documenting disbursement procedures, overseeing updates through rigorous review and approval processes
  • Provide accessible documentation to Accounts Payable department and upper management
  • Reconcile corporate credit cards not processed through T&E before end of month
  • Supply transaction data to Accounts Payable processing team for designated cards weekly or as needed
  • Record and post credit card payments accurately and promptly in NetSuite
  • Collaborate with Accounts Payable to match credit card transactions with open payables
  • Work with the General Ledger department to ensure accurate recording and matching of payment details in NetSuite with credit card statements
  • Coordinate with supervisor to ensure timely payment of corporate credit cards
  • Ensure payments are made within terms to avoid late fees
  • Record credit card payments in NetSuite within 48 hours of Treasury confirmation
  • Regularly review Credit Card payment trackers to ensure timely recording or address potential issues before month end close
  • Ensure all credit card payments are recorded in NetSuite before month end, with exceptions communicated to supervisors
  • Manage process and standard operating procedure documentation for managing corporate credit cards
  • Review and address requests sent to the Accounts Payable disbursement inbox
  • Provide support for inquiries related to any Electronic Fund Transfer and Credit Card transactions
  • Conduct weekly payment runs including ACH, Check, Wire, etc., as scheduled
  • Other duties as assigned

  Job Requirements & Qualifications:

  • Bachelor’s degree in information technology, Business, Finance/Accounting, or related field preferred
  • Critical thinking and problem-solving skills required
  • Excellent written and verbal communication skills, ability to communicate effectively across all levels of the organization
  • Strong understanding of procure-to-pay process
  • Proficient in Excel, including Vlookup and pivot tables
  • Experience in the logistics industry preferred
  • NetSuite experience is a plus
  • Experience managing payments across multiple legal entities and locations

  What We Offer:

  • Competitive base salary
  • Two weeks of paid time off within the first year of employment, sick time and holidays
  • Company provided life insurance
  • Health, vision, and dental insurance options
  • Commuter benefit plan
  • Optional supplemental life insurance
  • 401(k)
  • A great place to work with a terrific culture

  #IND

• About the company

  Forward Air Corporation is a freight and logistics company. The Company provides less-than-truckload (LTL), truckload, intermodal and pool distribution services across the United States and in Canada. The Company's segments include Expedited LTL, Truck...

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