• Job Description

  Req#: ACCOU003706

  Job Summary

  The Accounts Payable Specialist I is responsible for the accounts payable function for UFCU and its wholly-owned CUSOs. Responsibilities include processing invoices, obtaining W-9s from vendors, paying vendors, classifying expenses in the general ledger at center level, reconciling vendor statements, and maintaining vendor payment records.

  About UFCU

  Founded in 1936, UFCU has grown to serve Members across Texas and beyond. At UFCU, we are more than just a financial institution, and our people are more than just employees. We are dedicated to our purpose of empowering our Members to achieve financial success and build brighter futures.
  
  In pursuit of our aspiration that UFCU is loved by millions of Members and built to thrive for generations, we are guided by our values:

  Purposefully Member-Obsessed

  We are driven by a profound sense of empathy to deeply understand our Members’ needs and preferences, what brighter futures means to them, and the obstacles in their way. We act in our Members’ best interests, forever seeking to empower their financial success.

  Possibilities Reimagined

  We are inspired to courageously experiment, learn, and iterate in pursuit of positive impact for our Members, UFCU, and coworkers. We challenge assumptions, embrace diverse perspectives, and make use of data and insights.

  Performance Excellence Rooted in Unwavering Integrity

  We do the right thing, always. We champion teamwork, accountability, continuous improvement, and celebrate successful outcomes of others, fostering an inclusive environment of excellence and collaboration.

  Essential Functions

  Certify:

  • Reconcile and audit Corporate Visa Credit Card expense report submitted daily.
  • Ensure accurate payments to the corporate credit cards daily.
  • Maintain tracking of outstanding expense reports daily.
  • Create journal entries for each expense report daily.
  • Respond to inquiries regarding Certify and the corporate credit card program.
  • Perform Certify training to new participants as needed.

  Invoices:

  • Ensure all invoices received are indexed into imaging system and routed for approval daily.
  • Maintain organized files of pending and paid invoices within imaging system.

  Follow up with responsible party for invoices outstanding for more than two weeks.

  Vendors:

  • Work with UFCU employees with new vendor relationships to obtain W-9 and payment instructions for the vendor and supply the vendor with tax-exempt form.
  • Ensure vendor is set up within Accounts Payable system according to procedures to ensure accurate accounting, processing, and reporting for vendor.
  • Reconcile any invoice discrepancies with the vendor before vendors next statement cycle.

  Payment Processing:

  • Ensure authorization is properly documented according to the Expense and Expenditures Program prior to payment.
  • Determine and document general ledger account classification and allocations to organizational centers for each invoice.
  • All requests for payment authorized by 10:00 am on Wednesday will be disbursed by specified payment method (ACH, EFT, check, corporate credit card) on Wednesday of each week.

  Recurring Payments:

  • Process recurring monthly, quarterly and yearly commitments for which no invoice is generated by vendor, validating against schedule of recurring payments.
  • These payables are due by the first working day of each month unless otherwise agreed upon. In those instances, payment will be made by the agreed upon payment date.

  Other:

  • Performs other duties as assigned.
  • Adhere to all company policies, procedures and business ethics codes.
  • Maintain strict adherence and compliance to all laws, rules, regulations, policies, procedures and internal controls specific to your role.

  Knowledge/Skills/Abilities

  • Expert in the following software is required: Outlook, Microsoft Excel, and Microsoft Word.
  • Experience and demonstrated proficiency in utilizing automated accounts payable systems, preferably with imaging and workflow processes.
  • Experience using Microsoft Dynamics D365, Exflow, Certify, and Exflow Data Capture imaging is preferred.
  • Working knowledge of accrual basis accounting and familiarity with Generally Accepted Accounting Principles.
  • Must be bondable.

  Experience

  Minimum Requirements

  • High School diploma or equivalent required.
  • Minimum two (2) years of related Accounts Payable or Accounts Receivable experience required
  • A degree in Accounting or Finance may be substituted for Accounts Payable or Accounts Receivable experience

  Preferred Requirements

  • Bachelor’s degree in accounting or finance preferred.

  Physical Demands

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.
  • The employee is frequently required to stand and walk.
  • Employee will make extensive use of the telephone requiring the ability to effectively and accurately explain complex information.

  Work Environment

  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • This position may involve periodic stressful conditions.
  • May occasionally require an adjusted work schedule, overtime, and evening/weekend hours.
  • Public contact position, requiring appropriate professional appearance.
  • Frequent computer use at a workstation up to four (4) hours at a time.
  • The noise level in the work environment is usually quiet.

  INDUFCU

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• About the company

  Austin's largest locally-owned financial institution, University Federal Credit Union provides a broad range of financial services to our Texas communities including a full-service branch in Galveston.

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