• Job Description

  Req#: 525

  Accounts Payable Specialist

  Milwaukee, WI, USA Req #525

  Monday, June 3, 2024

  Job Bulletin No.: 525

  Job Title: Accounts Payable Specialist

  Department: Finance

  FLSA Status: Represented – Local 9

  Reports To: Accounting Manager

  Wage: $25.80/hr. 1st yr.; $28.08/hr. 2nd yr.

  JOB SUMMARY:

  This position performs full cycle accounts payable processes necessary to process and pay all accounts payable invoices to vendors along with various other functions.

  ESSENTIAL FUNCTIONS:

  1. Review, code or route invoices for proper coding and approval, enter AP invoices and match to purchase orders (2 & 3-way match) for accuracy in price, quantity or service where applicable.
  2. Partner with Procurement, Receiving, and other departments, as well as contact vendors as necessary to reconcile any 2 or 3-way matching discrepancies when needed.
  3. Process and post AP invoices including EFT payments and ensure checks are mailed with related payment enclosures.
  4. Coordinate endorsement of AP checks in accordance with approved check authority levels.
  5. Respond to staff and vendors regarding invoice and payment inquires.
  6. Maintain and process 1099 and vendor files.
  7. Reconcile Accounts Payable, Unprocessed Liability, Prepaid Insurance, Prepaid Miscellaneous, and other assigned GL accounts to assist in the timely closing of the Accounting month and year.
  8. Monitor and track the receipt of vendor credits like CORE deposits and parts returns.
  9. Reconcile and maintain the company P-Card (credit card) program, including verifying all transactions against the monthly billing statements, coding, and gathering of receipts.
  10. Create and send out monthly UMO/WISGO retail outlet AR invoices.
  11. Sort, distribute and process incoming/outgoing daily USPS company and intercompany mail.
  12. Maintain documentation of job procedures and continuously identify process improvements.
  13. Serve as backup and provide/receive cross training for the Accountant II
  14. Perform other duties as assigned.

  QUALIFICATIONS:

  1. Two-year Associate degree in Accounting or related field.
  2. In lieu of a degree, a minimum of two years of work experience in accounts payable, general accounting, cost accounting or related field and the ability to pass preemployment test(s)

  KNOWLEDGE, SKILLS AND ABILITIES:

  1. Knowledge of accounting from initial transaction through financial and statistical report.
  2. Strong analytical skills with the ability to pay close attention to detail and accuracy.
  3. Ability to anticipate and schedule needs in a methodical and systematic manner.
  4. Excellent clerical, mathematical, statistical and accounting ability.
  5. Strong organizational skills with the ability to work independently.
  6. Excellent written and oral communication skills.
  7. Demonstrated proficiency in data entry skills.
  8. Ability to operate various types of computer software including Oracle, COBOL, Microsoft Dynamics or other Accounting-based software.
  9. Ability to perform duties utilizing Microsoft Office with emphasis on Excel.
  10. Knowledge of or ability to learn the latest version of Excel (spreadsheet).
  11. Maintain regular and acceptable attendance as determined by MTS.

  PHYSICAL REQUIREMENTS AND ENVIRONMENTAL FACTORS:

  1. Work is frequently conducted in an office or similar indoor environment.
  2. Physical requirements are those described as sedentary work exerting 20 pounds of force occasionally or a negligible amount of force frequently.

  DISCLAIMER STATEMENT:

  The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

  Milwaukee County Transit System is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age; protected veteran status, status as a qualified individual with a disability or any other characteristic protected by law.

  Other details

  • Pay Type Hourly

  Apply Now

• About the company

  Milwaukee County is located in the U.S. state of Wisconsin. It is both the most populous and most densely populated county in Wisconsin, and the 45th most populous county nationwide; Milwaukee, its eponymous county seat, is also the most populous city in the state.

Notice