• Job Description

  Req#: 3692
  Overview
  
  
  Full Potential Solutions (FPS) is a performance-based analytically driven omnichannel solutions organization with operations in Kansas City, MO, Chennai, India, Bogota, Colombia, and Manila, Philippines that puts culture and employees first. We are a rapidly growing global company, employing the best people, processes and proprietary technology to deliver groundbreaking solutions for our clients and fulfilling careers for our employees.
  We invest in our people and put culture first because we believe that happy, fulfilled teams deliver breakthrough results. FPS offers a competitive suite of benefits for our employees, including a lucrative compensation program, medical, dental and vision benefits, and the opportunity for high potential career growth with a fast-growing company.
  Our Core Values:
  • Integrity - Do what’s right for everyone: clients, shareholders, partners & colleagues, TEAM is more important than self, and create an atmosphere of mutual respect
  • Excellence - Deliver exceptional client results, Reward and recognize performance, and Relentless pursuit of improvement
  • Accountability - Act like an owner, take pride in our work, Measure results (your own and our clients), Be passionate
  • Grace - Respect and appreciate differences, Care for one another, Humility, Make work personal
  Our Mission: To create conditions within which people can thrive!
  We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our client's dynamic finance team. This role is critical in ensuring the accuracy and efficiency of our client's accounts payable function, managing vendor relationships, and upholding internal controls and compliance. The ideal candidate will have extensive experience with accounts payable processes, exceptional organizational and communication skills, and the ability to thrive in a fast-paced, collaborative environment. Experience with the Finance and Operations (F&O module in Dynamics 365 and related tools is required.
  
  Responsibilities
  
  
  Invoice Processing
  • Accurately and efficiently process a high volume of invoices, ensuring alignment with purchase orders, contracts, and supporting documents.
  • Perform precise coding and data entry into the accounting system,adhering to company standards.
  • Identify, investigate, and resolve invoice discrepancies, collaborating with cross-functional teams as necessary.
  Vendor Management
  • Foster strong, positive relationships with vendors, promptly addressing inquiries and resolving payment issues.
  • Regularly reconcile vendor statements, working closely with vendors to resolve discrepancies.
  • Partner with procurement to ensure consistent vendor terms, pricing, and contract adherence.
  Payment Processing
  • Review and validate payment proposals for completeness and policy compliance before approval.
  • Coordinate with internal stakeholders to ensure timely payment approvals, preventing delays in operations.
  Expense Reporting
  • Process employee expense reports with strict adherence to company policies, verifying receipts, coding, and approvals.
  • Maintain an organized audit trail of all expense-related transactions for easy retrieval and audit readiness.
  Record Keeping and Reporting
  • Maintain accurate and organized accounts payable records and documentation, ensuring audit readiness.
  • Assist in preparing reports and analyses related to accounts payable activities, supporting informed decision-making.
  • Contribute to month-end and year-end closing procedures, ensuring comprehensive accounting of all AP activities.
  Process Improvement
  • Identify and recommend process improvement opportunities to enhance efficiency and accuracy within the accounts payable function.
  • Participate in implementing automation and system enhancements to streamline AP processes.
  Compliance and Auditing
  • Ensure strict adherence to internal controls and company policies to mitigate financial risks and maintain regulatory compliance.
  • Provide necessary documentation and support for internal and external audits.
  Cross-Functional Collaboration
  • Collaborate effectively with procurement, finance, and operations teams to ensure seamless invoice and payment processing.
  • Communicate proactively with internal stakeholders regarding invoice statuses, payment inquiries, and related matters.
  
  Qualifications
  
  
  • Proven experience as an Accounts Payable Specialist or in a similar role, with a strong track record in managing AP processes.
  • Advanced proficiency in accounting software, ERP systems, especially the F&O module in Dynamics 365, and Microsoft Office Suite, particularly Excel.
  • Exceptional attention to detail and accuracy, capable of managing a high transaction volume with precision.
  • Strong analytical and problem-solving skills, with the ability to implement effective solutions to complex issues.
  • Excellent written and verbal communication skills, with the ability to interact professionally with vendors and colleagues.
  • Ability to work independently and as part of a collaborative team.
  • Experience with process improvement or automation initiatives is highly
    desirable.
  • Solid understanding of relevant accounting regulations and compliance
    standards.
  • Amenable in working on a permanent night shift.
  
  
  • Proven experience as an Accounts Payable Specialist or in a similar role, with a strong track record in managing AP processes.
  • Advanced proficiency in accounting software, ERP systems, especially the F&O module in Dynamics 365, and Microsoft Office Suite, particularly Excel.
  • Exceptional attention to detail and accuracy, capable of managing a high transaction volume with precision.
  • Strong analytical and problem-solving skills, with the ability to implement effective solutions to complex issues.
  • Excellent written and verbal communication skills, with the ability to interact professionally with vendors and colleagues.
  • Ability to work independently and as part of a collaborative team.
  • Experience with process improvement or automation initiatives is highly
    desirable.
  • Solid understanding of relevant accounting regulations and compliance
    standards.
  • Amenable in working on a permanent night shift.
  
  
  Invoice Processing
  • Accurately and efficiently process a high volume of invoices, ensuring alignment with purchase orders, contracts, and supporting documents.
  • Perform precise coding and data entry into the accounting system,adhering to company standards.
  • Identify, investigate, and resolve invoice discrepancies, collaborating with cross-functional teams as necessary.
  Vendor Management
  • Foster strong, positive relationships with vendors, promptly addressing inquiries and resolving payment issues.
  • Regularly reconcile vendor statements, working closely with vendors to resolve discrepancies.
  • Partner with procurement to ensure consistent vendor terms, pricing, and contract adherence.
  Payment Processing
  • Review and validate payment proposals for completeness and policy compliance before approval.
  • Coordinate with internal stakeholders to ensure timely payment approvals, preventing delays in operations.
  Expense Reporting
  • Process employee expense reports with strict adherence to company policies, verifying receipts, coding, and approvals.
  • Maintain an organized audit trail of all expense-related transactions for easy retrieval and audit readiness.
  Record Keeping and Reporting
  • Maintain accurate and organized accounts payable records and documentation, ensuring audit readiness.
  • Assist in preparing reports and analyses related to accounts payable activities, supporting informed decision-making.
  • Contribute to month-end and year-end closing procedures, ensuring comprehensive accounting of all AP activities.
  Process Improvement
  • Identify and recommend process improvement opportunities to enhance efficiency and accuracy within the accounts payable function.
  • Participate in implementing automation and system enhancements to streamline AP processes.
  Compliance and Auditing
  • Ensure strict adherence to internal controls and company policies to mitigate financial risks and maintain regulatory compliance.
  • Provide necessary documentation and support for internal and external audits.
  Cross-Functional Collaboration
  • Collaborate effectively with procurement, finance, and operations teams to ensure seamless invoice and payment processing.
  • Communicate proactively with internal stakeholders regarding invoice statuses, payment inquiries, and related matters.

• About the company

  Full Potential Solutions (FPS) is a new kind of performance-based outsourcing firm that puts culture and employees first, because we believe that happy, fulfilled teams accomplish great things.

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