• Job Description

  Req#: JP-005379632

  Accounts Payable Specialist

  Job Description

  We are seeking a dedicated Accounting Assistant to manage daily payables processing for raw materials and purchase order invoices. This role involves reviewing invoices using OCR software, verifying goods receipt in Mediusflow AP Automation software, and entering invoice data into SAP. The Accounting Assistant will also handle non-purchase order invoices, collaborate with business partners, and prepare vendor master maintenance forms.

  Responsibilities

  • Review invoices via OCR software against purchase order information in SAP.
  • Verify goods receipt matches invoice price and quantity in Mediusflow AP Automation software.
  • Resolve matching discrepancies by working with Purchasing or Logistics.
  • Enter invoice data into SAP as needed.
  • Review non-purchase order invoices to ensure accurate billing information.
  • Collaborate with approvers to create new vendors timely.
  • Distribute invoices for coding and approval in Mediusflow AP Automation software.
  • Process Test Net Invoices via WinShuttle and Rent Payments using SAP's Recurring Entry function.
  • Prepare vendor master maintenance forms by reviewing vendor information in SAP.
  • Create or change vendor information and request W-9 and banking information.
  • Prepare daily invoice batch reports for audit, including sorting invoices by transaction type and reconciling totals.
  • Perform mail opening and sorting duties, delivering mail to appropriate processors.
  • Reconcile and clear accounts monthly, review vendor statements, and monitor the AP mailbox.
  • Handle internal and external customer payment inquiries with professionalism and friendliness.
  • Assist with documentation of daily desktop procedures for inclusion in the Accounts Payable Manual.

  Essential Skills

  • Accounts payable experience
  • Knowledge of purchase order processing
  • Reconciliation and invoicing skills
  • High school diploma minimum
  • Experience in accounting or related field, preferably 3-5 years
  • Working knowledge of Microsoft Office

  Additional Skills & Qualifications

  • College degree with concentration in Accounting preferred
  • SAP experience is a plus
  • Experience with 3 way & 2 way match
  • Critical thinking skills

  Work Environment

  This is a fully onsite role located in Richmond, VA. The position requires regular interaction with various technologies, including SAP and Mediusflow AP Automation software, and involves collaboration with different departments to ensure seamless invoice processing.

  Catherine Sullivan

  View my availability here:

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  Pay and Benefits

  The pay range for this position is $23.00 - $28.00/hr.

  Eligibility requirements apply to some benefits and may depend on your job
  classification and length of employment. Benefits are subject to change and may be
  subject to specific elections, plan, or program terms. If eligible, the benefits
  available for this temporary role may include the following:

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

  Workplace Type

  This is a fully onsite position in Richmond,VA.

  Application Deadline

  This position is anticipated to close on Jul 4, 2025.

  About Aston Carter:

  Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

  The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

  If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

• About the company

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