Accounts Payable Specialist

The role of the Accounts Payable Specialist is to provide a variety of accounting services to the USA Multifamily Management Accounting Department, which includes the responsibility of the functions associated with processing invoices for payment for a portfolio of limited partnerships

Reports to: Accounts Payable Manager, MFM

Supervisory Responsibilities: This position has no supervisory responsibilities

Job Classification: Regular, Full Time, Non-Exempt

JOB DUTIES AND RESPONSIBILITES:

The duties listed below are intended only as an illustration of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

• Research and reconcile invoices and statements.
• Maintain and audit unprocessed invoice files for the portfolio
• Print, match, review and mail weekly checks.
• Void, re-class, and modify disbursements and invoices.
• Provide contact support to on-site staff to assist with questions relating to accounts payable issues.
• Prepare and complete data entry. This includes reviewing and exporting data from in-house software programs and contacting property site staff to obtain necessary file documentation when necessary.
• Create and maintain good relations with internal and external customers.
• Be proficient with in-house accounting software.
• As directed, maintains whatever spreadsheets and/or tracking logs are required by department operations.
• Correct any address or property name changes
• Performs document copying and scanning, as needed for the department.
• Performs all other duties as determined and directed by management.

When you join the USA team, you'll find a collaborative work environment and the opportunity to develop your talents in an organization that provides needed services to those in our communities.

We also offer:

• Medical, dental, vision, and chiropractic insurance.
• Paid time off, including holidays and 8 hours of paid volunteer time per year.
• Unpaid time off.
• Bonus program eligibility.
• A wellness incentive program.
• 401(k) retirement savings plan with company match.
• Life insurance
• Pre-tax healthcare and dependent care flexible spending accounts.
• Regular training opportunities and career development planning.
• Tuition assistance and professional designation reimbursement.
• A scholarship opportunity for dependents of full-time employees.
• An employee referral bonus program.
• Employee Recognition and Appreciation Events

Learn more about working for USA at: https://www.usapropfund.com/careers.asp

USA Properties Fund, Inc. is an Equal Opportunity Employer and Drug Free Workplace.

Compensation: $34.60 - $37.00 per hour, depending on expereince.

REQUIRED SKILLS, QUALIFICATIONS AND ABILITIES:

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

A four-year Bachelors degree and minimum two years of accounts payable work experience, or a two-year Associates degree and minimum four years of accounts payable work experience.

Language Skills

Ability to read and interpret documents such as operating, procedural manuals, and safety documents. Ability to write routine email correspondence. Ability to interact/communicate effectively in a professional and pleasant manner with Vendors, Affiliates, Stakeholders, Corporate Shareholders and Company Employees.

Mathematical Skills

Knowledge of basic accounting principles. Ability to effectively reconcile account balances, calculate figures and amounts, and apply basic math concepts.

Technical Knowledge

Ability to operate proficiently within the in-house computer software program, and Microsoft Office Programs such as Excel, Word and Outlook.

Ability to operate a 10-key with speed and accuracy, fax, copier/scanner, telephone, personal computer, and typewriter.

Reasoning Abilities

Ability to apply principles of logical thinking to a variety of practical situations and accurately follows standardized procedures that may occasionally call for minor deviations. Must be able to think rationally beyond a specific set of instructions. Must be able to work at a fast pace, perform duties while under pressure and meet deadlines in a timely manner.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee must be able to move about the office and access information using a computer and a telephone.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The employee will typically be in a normal office environment with little exposure to excessive noise, dust, fumes vibrations or temperature changes. There will be frequent computer use at a workstation and frequent use of the telephone. The work usually requires working at a fast pace with unscheduled interruptions.

Policies and Procedures

The employee in this position must be knowledgeable about the company’s policies and procedures as described in the company Employee Handbook.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.