Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Accounts Receivable Clerk, independently performing complex accounting work, implementing all procedures to comply with the Accounts Receivable Act, and will serve as accounting liaison with the DolT billing units and non-state entities. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans
• Flexible work schedules (when available and dependent upon position)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 days of paid sick time annually which carryover year to year
• 3 paid personal business days per year
• 13-14 paid holidays per year dependent on election years
• 12 weeks of paid parental leave
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Job Responsibilities

30% Under direction, serves as the Accounts Receivable Clerk for the Department of Innovation and Technology (DoIT):

• Performs professional accounting work related to the preparation, maintenance, and reconciliation of revenue ledgers for agency funds.
• Independently performs complex accounting work.
• Reconciles agency fiscal records with the Treasurer’s records upon receipt of the Treasurer's draft.
• Verifies and authorizes Receipts Deposit Transmittals (RDTs) (C·64) to release the Treasurer's draft to the IL Office of the Comptroller.
• Verifies the Treasurer's confirmation of receipt and processing of RDTs.
• Researches original documents, supporting files, and subsidiary accounts to trace reasons for cash receipts discrepancies.
• Prepares adjustment documents and prepares adjusting entries to journal records.
• Makes determinations regarding receipts when credits need to be applied or receipts need to be allocated to more than one invoice.
• Identifies issues and initiates corrective action with agency or vendors.
• Maintains a credit log and prepares control totals for entry into the accounting system.
• Provides fiscal assistance to other accounting staff.
• Determines if proper accounting and fiscal systems, procedures, methods are being utilized and recommends changes.
• Utilizes SAP system and State Accounting Management Systems (SAMS) in performance of duties.
• Utilizes auditing theories, principles, methods, procedures, laws, rules, and regulations in performance of duties.

20% Implements all procedures to comply with the Accounts Receivable Collection Act:

• Reports quarterly delinquent accounts by days past due.
• Consults with DolT managers regarding delinquent accounts and application of payments and credits to accounts.
• Compiles and verifies the accuracy of the Delinquent Account Receivable Report provided to the IL Office of the Comptroller.
• Prepares comprehensive accounting reports to determine violations and noncompliance with the law and to detect and explain significant irregularities.
• Generates necessary documents to authorize withholding of state payments when money is due to the department.
• Responds to inquiries regarding delinquencies and/or collection actions.
• Makes adjusting entries to delete delinquent accounts from the records when authorized by supervisor.

20% Assists with cash application, including posting of accounts receivable registers and spreadsheets:

• Reconciles cash receipt journals with system entries.
• Maintains and manages cash receipts and accounts receivable information at the fund level.
• Assists in the reconciliation and correction of internal accounting records and IL Office of Comptroller records.
• Utilizes Microsoft Office Suite, including Excel spreadsheet development and Access database applications, in performance of duties.

(Job Responsibilities continued)

15% Serves as accounting liaison with DolT billing units to ensure the accuracy of the billings being produced:

• Serves as accounting liaison to non-state entities to research problems with underlying supporting detail, vendor pass through invoices, and account and address changes.
• Utilizes accounting systems to research billing questions.
• Cultivates a positive working relationship with agencies to assist in application of payments, problem resolution, and research.

10% Serves as designated lead worker:

• Assigns and reviews work.
• Provides guidance and training to assigned staff.
• Advises immediate supervisor regarding performance of staff.

5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with courses in business administration and accounting.
2. Requires two (2) years of professional experience in accounting, external auditing, budgetary planning and control, or public accounting.

Preferred Qualifications (In Order of Significance)

1. Two (2) years of professional Accounts Receivable systems experience in State accounting systems, such as the SAP system and State Accounting Management Systems (SAMS), or similar system.
2. Extensive knowledge of accounting and auditing theories, principles, methods, procedures, laws, rules, and regulations relating to accounting and auditing procedures.
3. Working knowledge of office methods, procedures, standard office accounting machines, and equipment.
4. Working knowledge of Microsoft Office Suite including proficiency in Excel spreadsheet development and Access database applications.
5. Ability to prepare comprehensive accounting reports to determine violations and noncompliance with the law and to detect and explain significant irregularities.
6. Ability to review detailed work including written or numerical data and to make calculations rapidly and accurately.
7. Ability to evaluate more difficult accounting problems and records and to interpret complex accounting records.
8. Ability to coordinate the activities of work associates to achieve desired results.
9. Developed verbal and written communication skills to present technical information to others with clarity and precision.
10. Ability to establish and maintain satisfactory working relationships and to deal tactfully with controversial problems.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

1. Requires the ability to pass a position specific, agency required background check.
2. Requires the ability to travel.
3. Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
4. Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.

The conditions of employment listed are incorporated and/or related to any duties included in the position description.