• Job Description

  Req#: 524349

  Department of Education The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

  Achievement Tutoring Project Manager

  Job Location:

  Address: Academic Standards Section
  Phoenix, AZ 85007

  Posting Details:

  Salary: $77,000 - $82,500

  Limited Funding – Expires 9/30/24

  Grade: 22
  

  Closing Date: 2/13/24

  Job Summary:

  • Serves as the project manager for the Achievement Tutoring Program (ATP) activities related to the contracts awarded by Arizona Department of Education (ADE).
  • Responsibilities include participating in development of Request for Proposals (RFPs); serve as a link between contractors and the ATP, ensure two- way information flows between states and vendor, coordinate state partners on their involvement in development activities and/ or meetings, coordinate Local Education Agencies (LEAs); interaction with ATP contractors; and document significant events that occur in the day to day and ongoing work of ATP or scope of work changes with our contractors.
  • There are numerous business requirements documents and technical requirements documents associated with the testing contract. This position will support coordination and clarification all vendor business requirements and vendor technical requirements.
  • They will also communicate or meet regularly with the ADE Contracts Manager to ensure calendaring of all deliverables.
  • This position confirms that all work invoices by the vendor was completed per contract and to Academic Standards' satisfaction. Assist in creating documents to help support the ATP.
  • Occasional in-state and rare out-of-state travel is/may be required for this position.
  
  The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

  Job Duties:

  • Be the contact person responsible for overseeing the implementation of the ATP; interact with the test contractors and all LEA Test Coordinators to ensure a successful implementation of the contract.
  • Will track LEA participation including collecting and organizing Test Coordinator forms.
  • Will coordinate meetings as needed including weekly calls, committee meetings, and will participate in weekly combined contractor calls.
  • Will work with Academic Standards and Assessment team to ensure weekly tasks are completed.
  • Create documents to support the needs of ATP as needed. Ensure the two-way information flow between Academic Standards and vendor. This might include researchers and pertinent experts.
  • Project Management (PM): Apply PM principles and tracking to ensure full control of schedules, timetables and budgets, to include website updates.
  • Other duties as assigned as related to the position.
  

  Knowledge, Skills & Abilities (KSAs):

  Knowledge in:
  • Local education agencies organization
  • Agency wide initiatives
  • RFPs
  • Contract management and/or project management
  • Business and technical requirements
  • Event coordination
  • A Bachelor’s degree, or equivalent experience to substitute for the degree, is required
  • Credentials related to program management, contract management, or public management
  
  Skills in:
  • Multi-tasking
  • Effective time management
  • Problem solving strategies
  • Program planning
  • Development and self-motivation to execute appropriate projects by deadline
  • Good communications skills are required, both verbal and written
  • Team-building and working effectively with a variety of individuals
  • Intermediate skill in using Microsoft Outlook, Word, and Excel
  
  Ability to:
  • Communicate complex information to a variety of individuals, using both written and verbal forms of communication, in a clear and precise manner
  • Manage multiple projects
  • Focus on details but not lose sight of the big picture
  • Apply systems thinking
  

  Selective Preference(s):

  Preference will be given to those applicants with a Program Management Certification (PMP).

  Pre-Employment Requirements:

  Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

  If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
  

  All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

  Benefits:

  The State of Arizona provides an excellent comprehensive benefits package including:
  
  • Affordable medical, dental, life, and short-term disability insurance plans
  • Top-ranked retirement and long-term disability plans
  • Ten paid holidays per year
  • Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
  • Sick time accrued at 3.70 hours bi-weekly
  • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
  • Deferred compensation plan
  • Wellness plans

  Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

  Retirement:

  You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

  Contact Us:

  The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
  

• About the company

  Arizona is on a mission to become the #1 state in the nation in which to live, work, play, get an education, and retire. Arizona state government plays a vital role in making this happen, and in order to maximize our potential the State of Arizona must operate in way that demonstrates a business-like approach. We are looking for enthusiastic and talented people to join the team.

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