NHS
Admin & Rota Support
This job is now closed
Job Description
- Req#: C9345-25-0426?language=en&page=248&sort=publicationDateDesc
- GCSE English Grade C or above (or equivalent)
- GCSE Maths Grade C or above (or equivalent)
- Experience in an administrative/secretarial role
- Experience in rota planning
- Experience dealing with conflicting priorities and meeting deadlines
- Experience, knowledge and proficient use of Windows-based computer systems
- Typing or word processing qualification RSA II or equivalent
- IT qualification
- Experience of clerical work in a healthcare environment
- Note taking and agenda preparation experience
- Experience with use of CLW/Rota by Rotamap for medical staff allocations
- Experience with use of TrakCare patient administration system
- GCSE English Grade C or above (or equivalent)
- GCSE Maths Grade C or above (or equivalent)
- Experience in an administrative/secretarial role
- Experience in rota planning
- Experience dealing with conflicting priorities and meeting deadlines
- Experience, knowledge and proficient use of Windows-based computer systems
- Typing or word processing qualification RSA II or equivalent
- IT qualification
- Experience of clerical work in a healthcare environment
- Note taking and agenda preparation experience
- Experience with use of CLW/Rota by Rotamap for medical staff allocations
- Experience with use of TrakCare patient administration system
Job summary
Advert may close once sufficient number of applications is reached
The post holder will assist the care group rota administrators in the provision of an efficient, effective admin and rota support service within orthopaedics and surgery for medical staff, nursing staff and senior manager's within the Care Group.
Work in conjunction with the Clinical Director, General Manager, Consultants and Service Delivery Manager to ensure medical staffing resources are allocated effectively and efficiently in order to meet elective and emergency service demands.
The post holder will provide effective admin support for meetings, through the collation and preparation of meeting related documents acting as minute/note taker for meetings.
Main duties of the job
The post holder will assist the care group rota administrators in the provision of an efficient, effective admin and rota support service within orthopaedics and surgery for medical staff, nursing staff and senior manager's within the Care Group.
Work in conjunction with the Clinical Director, General Manager, Consultants and Service Delivery Manager to ensure medical staffing resources are allocated effectively and efficiently in order to meet elective and emergency service demands.
The post holder will provide effective admin support for meetings, through the collation and preparation of meeting related documents acting as minute/note taker for meetings.
Deal with incoming queries as appropriate from service users in a mannerthat is consistent with legislation, policies and procedures, taking any necessary action as required, and where necessary take accurate written messages and pass directors and associated staff members where appropriate.
About us
South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust now form University Hospitals Tees and as such you may be required to work at any site across both Trusts.
At North Tees & Hartlepool NHS Foundation Trust, we want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development.
We recruit for values and "Together we are North Tees & Hartlepool"
Details
Date posted
17 July 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
345-ANA7326251-A
Job locations
University Hospital of North Tees
Hardwick
Stockton on Tees
TS19 8PE
Job descriptionJob description
Job responsibilities
The post holder will assist the care group rota administrators in the provision of an efficient, effective admin and rota support service within orthopaedics and surgery for medical staff, nursing staff and senior manager's within the Care Group.
Work in conjunction with the Clinical Director, General Manager, Consultants and Service Delivery Manager to ensure medical staffing resources are allocated effectively and efficiently in order to meet elective and emergency service demands.
The post holder will provide effective admin support for meetings, through the collation and preparation of meeting related documents acting as minute/note taker for meetings.
Deal with incoming queries as appropriate from service users in a mannerthat is consistent with legislation, policies and procedures, taking any necessary action as required, and where necessary take accurate written messages and pass directors and associated staff members where appropriate.
Job responsibilities
The post holder will assist the care group rota administrators in the provision of an efficient, effective admin and rota support service within orthopaedics and surgery for medical staff, nursing staff and senior manager's within the Care Group.
Work in conjunction with the Clinical Director, General Manager, Consultants and Service Delivery Manager to ensure medical staffing resources are allocated effectively and efficiently in order to meet elective and emergency service demands.
The post holder will provide effective admin support for meetings, through the collation and preparation of meeting related documents acting as minute/note taker for meetings.
Deal with incoming queries as appropriate from service users in a mannerthat is consistent with legislation, policies and procedures, taking any necessary action as required, and where necessary take accurate written messages and pass directors and associated staff members where appropriate.
Person SpecificationPerson Specification
Qualifications and Experience
Essential
Desirable
Qualifications and Experience
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
North Tees & Hartlepool NHS Foundation Trust
Address
University Hospital of North Tees
Hardwick
Stockton on Tees
TS19 8PE
Employer's website
https://www.nth.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
North Tees & Hartlepool NHS Foundation Trust
Address
University Hospital of North Tees
Hardwick
Stockton on Tees
TS19 8PE
Employer's website
https://www.nth.nhs.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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