• Job Description

  Req#: 113017BR

  Job Description

  US CITIZENSHIP REQUIRED
  #LI-SMOOT
  This role would be expected to provide comprehensive administrative support to a large program team within Space Systems.
  
  The selected candidate will provide a full range of administrative work assignments for Directors and program teams. We are looking for an ambitious Administrative Associate, who is proactive, driven, detailed, highly organized, an effective communicator and comfortable interacting with all levels of management.
  
  The Space Systems Strategic Business Unit unites space activities under one umbrella and collaborative environment: Civil Space, National Space, and Military Space.
  
  What You’ll Do:

  • Provide a wide variety of administrative tasks for programs, and associated program team members within Space Systems.

  • Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.

  • Prepare written documents, communications, and presentation materials for meetings and presentations.

  • Maintain program calendars and schedule meetings in Outlook.

  • Arrange meetings with internal and external customers.

  • Set-up and support meetings; keep minutes as necessary.

  • Greet external visitors.

  • Order catering for meetings and events.

  • Make conference room reservations.

  • Coordinate office moves for new and current program team members.

  • Make travel arrangements and reservations.

  • Prepare travel and business expense reports using Concur.

  • Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.

  • File and retrieve records, folders, or other materials.

  • Coordinate events and training for the Strategic Business Unit (SBU).

  • Work with sensitive and highly confidential information and maintain proper confidentiality.

  • Represent organizational unit in understanding and working with administrative policies and procedures.

  • Maintain a regular and predictable work schedule.

  • Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.

  • Perform other duties as necessary.

  
  On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.
  
  Working Conditions:

  • Work is performed in an office environment, laboratory, cleanroom, or production floor.

  Job Title

  Admin Assistant III

  Postal Code

  80021-2510

  Job Family

  Administrative Support

  Travel Percentage

  10%

  Clearance Level – Must be able to obtain for position

  Top Secret/SCI Polygraph

  Shift

  1st Shift

  Regular or Temporary

  Regular

  Typical Education and Experience

  Typically a High School Diploma and 2 years work experience or equivalent experience

  Required Skills and Education

  • High School diploma or equivalent plus 2 or more years of related experience.

  • Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.

  • Ability to obtain a TS/SCI Polygraph security clearance.

  • Advanced computer knowledge (Microsoft Office Applications) and higher-level administrative skills.

  • Ability to work with considerable independence and as part of the team.

  • Ability to work under pressure and handle multiple assignments concurrently.

  • Demonstrated decision making based on knowledge of organization policies and procedures.

  • Ability to maintain confidentiality concerning sensitive information.

  
  A security clearance or access with Polygraph is not required to be eligible for this position. However, the applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.

  Department

  5620_Space Systems

  Company

  110_BAE Systems Space & Mission Systems Inc.

  Posting Requirements

  Internal/External

  Job Category

  Other Professionals

  U.S. Person Required

  Yes

  Business Area

  Space Systems - Space Systems

  Physical location of the job

  Full-time onsite

  Salary Max Point

  75980

  Salary Min Point

  47488

  Union Job

  None

  About BAE Systems Space & Mission Systems

  BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
  
  Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for the U.S. Intelligence, Department of Defense and scientific communities. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.
  
  This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

  Recruiter

  Rob Smoot

• About the company

  76667 BAE Systems plc is a British multinational arms, security, and aerospace company.

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