• Job Description

  Req#: C9249-25-0203?language=en&page=348&sort=publicationDateDesc

  Job summary

  Admin Support Clerk / Band 2 / Part Time

  This role is offered on a part time basis of 25 hours per week, this means that candidates interested in working part time are encouraged to apply and will receive a salary on a pro rata basis.

  The post will be an integral part of the Breast, Urology & General Surgery team responsible for managing our choose & book referrals for the department as well as our 2 week wait cancer referrals.

  The post holder will play a crucial part in supporting the clinical and admin teams in ensuring accurate management of the tracker and a prompt turnaround in actioning incoming referrals and updating the relevant teams with the outcomes.

  The post holder will also be responsible for providing a comprehensive support service to the medical secretaries and clinical teams, including, but not limited to: dealing with enquiries, correspondence, filing, uploading dictation and providing an efficient typing service to the division in support of the work of Consultants and other Clinical Staff and the Clinical Lead to maximise patient care.

  Main duties of the job

  The post holder will work as part of the Surgery, Women's and Children's secretarial group providinggeneral administrative services to the Directorate, in support of the work of consultants and other clinical staff in providing a high standard of patient care. As part of an administrative and secretarial team you will work towards Department, Directorate and Trust performance and quality targets.

  About us

  Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.

  • Service We will put our patients first
  • Teamwork We will work together
  • Ambition We will aspire to provide the best service
  • Respect We will act with integrity

  Details

  Date posted

  07 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 2

  Salary

  £24,169 a year per annum pro rata

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  249-6995902-2

  Job locations

  Great Western Hospital

  Marlborough Road

  Swindon

  SN3 6BB

  
  

  Job description

  Job responsibilities

  Please see attached job description.

  This job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.

  Job description

  Job responsibilities

  Please see attached job description.

  This job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.

  Person Specification

  Qualifications

  Essential

  • GCSE level C or above in English and Maths
  • Microsoft Office IT packages
  • Microsoft Outlook

  Experience

  Essential

  • Significant previous administrative experience
  • A proven track record within a related administrative or secretarial role
  • Demonstrate a flexible and adaptable approach to workload management.

  Desirable

  • Previous NHS experience

  Knowledge

  Essential

  • High quality communication skills - verbal, face to face and written
  • Professional telephone manner
  • Ability to learn new systems
  • Ability to work to tight and conflicting deadlines
  • Ability to type accurately and efficiently
  • Be able to prioritise own workload and remain calm under pressure.

  Person Specification

  Qualifications

  Essential

  • GCSE level C or above in English and Maths
  • Microsoft Office IT packages
  • Microsoft Outlook

  Experience

  Essential

  • Significant previous administrative experience
  • A proven track record within a related administrative or secretarial role
  • Demonstrate a flexible and adaptable approach to workload management.

  Desirable

  • Previous NHS experience

  Knowledge

  Essential

  • High quality communication skills - verbal, face to face and written
  • Professional telephone manner
  • Ability to learn new systems
  • Ability to work to tight and conflicting deadlines
  • Ability to type accurately and efficiently
  • Be able to prioritise own workload and remain calm under pressure.

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Great Western Hospitals NHS Foundation Trust

  Address

  Great Western Hospital

  Marlborough Road

  Swindon

  SN3 6BB

  
  

  Employer's website

  https://www.gwh.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Great Western Hospitals NHS Foundation Trust

  Address

  Great Western Hospital

  Marlborough Road

  Swindon

  SN3 6BB

  
  

  Employer's website

  https://www.gwh.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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