NHS
Admin/Failsafe Support
This job is now closed
Job Description
- Req#: C9345-25-0261?language=en&page=695&sort=publicationDateDesc
- Able to identify barriers to screening using reports and a multitude of screening reports
- Identify any trends in demographic uptake
- Use own judgement when communicating with service users who require encouragement to engage
- Monitor referral timeline and act appropriately when breached
- Respond to frequent enquiries from patients, carers and all other stakeholders using written and verbal communication using empathy, sensitivity and own judgement skills
- Deal with all queries in a professional and confidential manner, especially where there are barriers to understanding.
- Able to present data using Microsoft office tools
- Monitor all referral pathways and request feedback data from both referral centres using failsafe reporting tools within the screening software
- Ensure no patient is lost to follow up in hospital eye services
- Be point of contact for all service users
- manage appointment system, ensure clinic capacity and deal with any queries daily
- Communicate effectively at all levels including Senior Management, Heads of Service, other departments, service users and external stakeholders.
- Liaise internally with colleagues to ensure the smooth running of the admin/failsafe function
- Be first point of contact for all service users, queries/booking appointments/changes to appointments.
- Encourage and re-assure patients the importance of screening
- Regular requirement to deal with sensitive and confidential information demonstrating empathy, tact and diplomacy
- Requirement to communicate effectively with people from different cultural backgrounds.
- Maintain confidentiality of patient information to which the post holder has access, including patient records when filing and using database systems.
- Attention to detail, organisation skills and precise and clear communication to all service users and stakeholders
- Confidentiality to be maintained at all times
- Monitor own time management to ensure all duties are carried out
- Maintain screening database using GP2DRS
- Ensure timely registration of all new notification of diabetics from incoming e-mails ad-hock, to ensure national requirements are met
- Assist in the maintenance of the service database and other related information systems using appropriate technologies
- Use own initiative without direct supervision but with the daily support and leadership of the Failsafe officers
- Expectation to be proactive and have a flexible approach, as this post requires a degree of initiative and flexibility
- Good administration skills and close attention to detail and the ability to produce work consistently to a high standard
- Communicate effectively at all levels including Senior Management, Heads of Service, other departments, service users and external stakeholders.
- Liaise internally with colleagues to ensure the smooth running of the admin/failsafe function
- Be first point of contact for all service users, queries/booking appointments/changes to appointments.
- Encourage and re-assure patients the importance of screening
- Regular requirement to deal with sensitive and confidential information demonstrating empathy, tact and diplomacy
- Requirement to communicate effectively with people from different cultural backgrounds.
- Maintain confidentiality of patient information to which the post holder has access, including patient records when filing and using database systems.
- Attention to detail, organisation skills and precise and clear communication to all service users and stakeholders
- Confidentiality to be maintained at all times
- Monitor own time management to ensure all duties are carried out
- Maintain screening database using GP2DRS
- Ensure timely registration of all new notification of diabetics from incoming e-mails ad-hock, to ensure national requirements are met
- Assist in the maintenance of the service database and other related information systems using appropriate technologies
- Use own initiative without direct supervision but with the daily support and leadership of the Failsafe officers
- Expectation to be proactive and have a flexible approach, as this post requires a degree of initiative and flexibility
- Good administration skills and close attention to detail and the ability to produce work consistently to a high standard
- Qualifications
- Meets Desirable
- meets essential
- Meets Desirable
- meets essential
- desirable
- Qualifications
- Meets Desirable
- meets essential
- Meets Desirable
- meets essential
- desirable
Job summary
*Advert may close early if sufficient volume of applications is reached*
Post holder will be the first point of contact for all service users including carers and GPs, making appointments and dealing with screening queries. Ensuring the effective communication and efficient running of the administrative pathway of the screening programme. To book screening appointments for patients including management of clinics. To monitor all patient and GP communications generated from the screening system and deal with onward referrals into Ophthalmology following failsafe procedures.
Work with the failsafe officer to implement failsafe procedures including already established pathways but contribute to new and updated guidance. Monitor all patients from invitation to referral as they move through the screening pathway and updating all databases used to monitor breaches.
Build on already established relationships within both referral centres to ensure smooth exchange of data to enable update of pathways
Assist in the collation and production of statistical information using the reporting systems within the screening software
Main duties of the job
Update patient notes accurately and work with Failsafe Officers to action any breaches.
About us
At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards.
We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.
We recruit for values and "Together we are North Tees & Hartlepool"
Date posted
24 April 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,625 to £25,674 a year pro rata per annum
Contract
Permanent
Working pattern
Part-time
Reference number
345-COM7120789
Job locations
Lawson Street Health Centre
Lawson Street
Stockton-on-Tees
TS18 1HU
Job descriptionJob description
Job responsibilities
Attend departmental meetings and participate in MDT providing feedback to the clinical
Strongly motivated to achieve results with a high degree of professionalism and integrity
Job responsibilities
Attend departmental meetings and participate in MDT providing feedback to the clinical
Strongly motivated to achieve results with a high degree of professionalism and integrity
Person SpecificationPerson Specification
Essential
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Essential
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
North Tees & Hartlepool NHS Foundation Trust
Address
Lawson Street Health Centre
Lawson Street
Stockton-on-Tees
TS18 1HU
Employer's website
https://www.nth.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
North Tees & Hartlepool NHS Foundation Trust
Address
Lawson Street Health Centre
Lawson Street
Stockton-on-Tees
TS18 1HU
Employer's website
https://www.nth.nhs.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.