• Job Description

  Req#: REF3764N

  Company Description

  SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

  For more information on SNV's operations, visit our website: www.snv.org .

  Job Description

  The main purpose of the Administration Officer is to work as part of operation team and managing all responsibilities related with SNV administration and facilities management standard procedure.

  This role is responsible for ensuring delivery of efficient, cost effective, and quality administrative services. Where appropriate, to support stockholders in the management of all responsibilities related to office administration, accommodation, visa, flight as well as staff welfare.

  1. Administration

  • Communicate government and SNV policies, regulation, and employee compliance requirement to SNV staff or visitors.
  • Ensure management of property /lease contract and track contract for renewal or termination.
  • Responsible for office cleaning, to inspect repairs and maintenance of properties and equipment owned or leased by SNV.

  2. Managing Staff Welfare

  • Responsible for the ongoing maintenance of the office and its compound like electricity, water pipes, office furniture and fixtures and other major maintenance works.
  • Coordinate with human resource, procurement and other SNV office to arrange guest house/ accommodation for new staff and visitor.

  3. Staff Management

  • Supervising the day-to-day operations of admin assistance, receptionist, and support staffs.
  • Ensures that team members have access to staff development opportunities, identify and addresses capacity gaps and provide ongoing counselling and support team members.

  4. Reports and Archiving

  • Properly archives and document all relevant documentation and supporting documents for all legal and authorization processes and make accessible to only relevant people.
  • Handles the visa, work/residence permit trackers and communicate to the HR, Line manager, Operation, and program director weekly.
  • Preparing and reviewing progress reports and advice line manager.

  Qualifications

  • Bachelor’s degree in administration, Management, Business Administration, Secretarial Science and office management Background or relevant filed required.
  • Minimum relevant experience 4 to 5 years in operation and admin work.
  • Good communication skills both verbal and written.
  • Good interpersonal skills and a collaborative style.
  • Excellent computer skills and proficient in excel, word, outlook, and access.
  • Organised, able to multi-task and prioritise the daily workload.

  Additional Information

  Contract Type: National

  Expected start date: October 22, 2023.

  Duty Station: Addis Ababa

  Contract Duration: One year with the possibility of extension based on performance and budget availability.

  How to Apply
  If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on the 31st of August 2023. Please submit your application only via Smart Recruiters. All information will be in the strictest confidence.
  If we see that your experience and skills match the requirements of the position, we will contact you to advise you of the next steps in the recruitment process.

  SNV is an equal opportunities employer and female candidates are encouraged to apply.

  Working at SNV
  SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to, an internal and global network of experts.

  Vetting
  SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme.

  We do not appreciate third-party mediation based on this advertisement.

• About the company

  No one should live in poverty. SNV is dedicated to a society in which all people are free to pursue their own sustainable development.

Notice