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Job Description
- Req#: 44826
- Job ID: 44826
- Job Category: Administrative
- Division & Section: Policy, Planning, Finance & Admin, PPF&A Program Support
- Work Location: Various (See Below)
- Job Type & Duration: Full-time, Temporary Vacancy (4 months)
- Hourly Rate: $20.17 - $22.10
- Shift Information: Monday to Friday, 35 Hours Per Week
- Affiliation: L79 Full-time
- Number of Positions Open: 5
- Posting Period: 28-Feb-2024 to 13-Mar-2024
- Location and Shift Information:
- Two (2) Vacancies at Metro Hall, 55 John Street
- Two (2) Vacancies at North York Civic Centre, 5100 Yonge St.
- One (1) Vacancy at City Hall, 100 Queen Street W
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Note: The applicant pool from this job posting may be used for similar summer job opportunities in various divisions.
- Assists with various office functions such as filing, data entry, photocopying, sending faxes etc.
- Receives/logs data/information received.
- Collects data for others to analyze and process.
- Assists with organizing and presenting data collected. May utilize various software packages.
- Inputs/retrieves/updates/maintains data.
- Assists others with drafting documents, correspondence etc.
- Assists with financial transactions and makes calculations.
- Answers inquiries, provides general information, takes messages and directs inquiries to appropriate staff to answer questions/handle requests.
- Assists with setting up meetings. Records and circulates data.
- Assists with mail/supply collection, inventory, sorting and distribution.
- Assists with packing, loading, lifting, moving, delivering, setting up, maintaining and unpacking supplies, equipment, furniture etc.
- Travels to various locations and/or special events to provide assistance.
- Currently enrolled in or a recent graduate of any post-secondary program and/or any equivalent combination of education and experience.
- Experience using various computer software applications including, but not limited to Microsoft Office M365.
- Experience providing customer service and responding to inquiries via telephone, email, and in person.
- Excellent interpersonal and communication skills with the ability to interact with staff and clients in an efficient and diplomatic manner, both in-person, over the phone and via email.
- Excellent organizational and problem-solving skills.
- Ability to work effectively as a member of a team.
- Ability to communicate effectively both orally and in writing.
- Ability to work under time constraints and meet deadlines.
- Ability to provide excellent customer service when dealing with the pubic.
- Ability to work flexible hours including overtime as required.
- Ability to travel to other City work locations as required.
Major Responsibilities :
The AdministrationTrainee will assist divisional staff with general office administrative and financial duties as it relates to the program area, such as assisting in the planning and organizing of open houses, workshops and events.
Duties could include the following:
Key Qualifications:
Your application must describe your qualifications as they relate to:
You Must Also Have:
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.
About the company
Toronto (/təˈrɒntoʊ/, locally /ˈtrɒnoʊ, -nə/) is the capital city of the Canadian province of Ontario.
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