• Job Description

  Req#: 12412
  Position Type:
  Student Support Services
  
  
  Date Posted:
  9/25/2024
  
  
  Date Available:
  As soon as possible
  
  
  District:
  Butler County ESC - website
  High school diploma or equivalent.
  Must be competent in English composition including proficiency in vocabulary and spelling.
  Must have good knowledge of the use of computer software.
  Must be able to maintain good public relations with school personnel, community members and vendors.
  Ability to maintain confidentiality.
  Effective written and verbal communication skills.
  Excellent organizational skills.
  Ability to pay attention to detail.
  Ability to follow oral and written instructions and at times improvise as necessary to complete a task.
  Good organizational and time management skills; able to balance multiple projects simultaneously with minimal supervision; attention to detail critical.
  Willingness / ability to work independently and as a team member.
  History of good job attendance.
  Must pass criminal background check; drug and alcohol screening; be free from communicable disease.
  To respond to clerical requests of assigned supervisors.
  To complete attendance reports for students receiving educational services.
  To initiate and assist in collection of student reports, documents, records as assigned.
  To support the department in numerous clerical support areas, including filing, mailings and miscellaneous projects upon request.
  To maintain appropriate inventory of supplies and order as necessary or upon request.
  To coordinate/cooperate with others to assure the smooth operation of the office and its activities.
  To respond to requests for information and assistance.
  To use computers and other office machines to accurately input, retrieve and manipulate data to generate and transmit reports and correspondence.
  To prepare and disseminate routine correspondence.
  To confer with supervisors regarding progress, concerns and recommendations.
  To create purchase requisitions.
  To maintain records and files as required.
  To coordinate/relay oral, written and electronic messages.
  To meet with students on graduation status, transcripts, grades, etc.
  To coordinate with the Transition and Vocational Specialist.
  To coordinate and lead information sessions with students regarding graduation requirements.
  To report the presence of unauthorized or atypical visitors.
  To plan and organize own work to meet priorities.
  To meet deadlines (daily, weekly, monthly, quarterly, yearly).
  To maintain confidentiality in district matters.
  To continuously update and improve professional competence.
  To comply with state and federal regulations pertaining to the position (e.g. OSHA, OCR).
  To plan and organize work so that priority is given to those tasks needing to be completed by a specific date.
  To perform other tasks consistent with the position, as may be assigned.
  To serve as a role model in how to conduct themselves as citizens and as responsible, intelligent human beings.
  To help instill the belief in and practice of ethical principles and democratic values
  
  
  Employment Opportunity
  Butler County Educational Service Center
  September 25, 2024
  STARTING DATE: As soon as possible
  SALARY: $38,000-$45,000
  WORK YEAR: Full time - 260 days
  DEADLINE: Until filled
  APPLY TO: Apply by clicking here: application
  
  
  POSITION: Administrative and Guidance Specialist ~ Butler County Juvenile Justice Center Programs
  GENERAL DESCRIPTION: The Administrative and Guidance Specialist will contribute to the efficient clerical operation and academic guidance for the alternative educational program located at the Butler County Juvenile Detention Center/Juvenile Rehabilitation Center in a manner consistent with the goals and objectives of the district.
  QUALIFICATIONS:
  • High school diploma or equivalent.

  • Must be competent in English composition including proficiency in vocabulary and spelling.

  • Must have good knowledge of the use of computer software.

  • Must be able to maintain good public relations with school personnel, community members and vendors.

  • Ability to maintain confidentiality.

  • Effective written and verbal communication skills.

  • Excellent organizational skills.

  • Ability to pay attention to detail.

  • Ability to follow oral and written instructions and at times improvise as necessary to complete a task.

  • Good organizational and time management skills; able to balance multiple projects simultaneously with minimal supervision; attention to detail critical.

  • Willingness / ability to work independently and as a team member.

  • History of good job attendance.

  • Must pass criminal background check; drug and alcohol screening; be free from communicable disease.
  ESSENTIAL FUNCTIONS:
  • To respond to clerical requests of assigned supervisors.

  • To complete attendance reports for students receiving educational services.

  • To initiate and assist in collection of student reports, documents, records as assigned.

  • To support the department in numerous clerical support areas, including filing, mailings and miscellaneous projects upon request.

  • To maintain appropriate inventory of supplies and order as necessary or upon request.

  • To coordinate/cooperate with others to assure the smooth operation of the office and its activities.

  • To respond to requests for information and assistance.

  • To use computers and other office machines to accurately input, retrieve and manipulate data to generate and transmit reports and correspondence.

  • To prepare and disseminate routine correspondence.

  • To confer with supervisors regarding progress, concerns and recommendations.

  • To create purchase requisitions.

  • To maintain records and files as required.

  • To coordinate/relay oral, written and electronic messages.

  • To meet with students on graduation status, transcripts, grades, etc.

  • To coordinate with the Transition and Vocational Specialist.

  • To coordinate and lead information sessions with students regarding graduation requirements.

  • To report the presence of unauthorized or atypical visitors.

  • To plan and organize own work to meet priorities.

  • To meet deadlines (daily, weekly, monthly, quarterly, yearly).

  • To maintain confidentiality in district matters.

  • To continuously update and improve professional competence.

  • To comply with state and federal regulations pertaining to the position (e.g. OSHA, OCR).

  • To plan and organize work so that priority is given to those tasks needing to be completed by a specific date.

  • To perform other tasks consistent with the position, as may be assigned.
  OTHER DUTIES AND FUNCTIONS:
  • To serve as a role model in how to conduct themselves as citizens and as responsible, intelligent human beings.

  • To help instill the belief in and practice of ethical principles and democratic values
  KNOWLEDGE, SKILLS AND ABILITIES:
  Knowledge of: Board policies and procedures; building policies and procedures, secretarial techniques and procedures, public relations.
  Ability to: Interpret policies and procedures; define problems, collect data, establish facts, and draw valid conclusions; follow instructions; communicate effectively; maintain files and reports; collect data; schedule; lift moderate amounts of weight; ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Work successfully in a culturally diverse environment.
  Skill in: Basic math, English and communications, and use of computer, copier, telephone system, printers, fax, typewriter and calculator.
  EQUIPMENT OPERATED:
  Computer, copier, telephone system, printers, fax, typewriter and calculator.
  ADDITIONAL WORKING CONDITIONS:
  Occasional: Exposure to irritating chemicals, fumes
  Frequent: Exposure to unruly children/adults, blood, bodily fluids and tissue.
  TERMS OF EMPLOYMENT:
  Salary and work year as established by the Governing Board. The employee shall remain free of any alcohol or non - prescribed controlled substance use in the workplace throughout his/her employment in the District.
  EVALUATION:
  Performance of this position will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Support Personnel.
  The Butler County Educational Service Center is an equal opportunity employer. Applications will be accepted without regard to age, race, handicap, color, sex or national origin. The regulations of Title VI, VII (Civil Rights Acts of 1984), Equal Pay act of 1963, Americans With Disabilities Act, Title IX, and the Drug-free Schools and Communities Act of 1989 are followed. (If you need an accommodation to interview, contact Human Resources by the deadline.
  
  
  

• About the company

  Butler County Educational Service Center is located in Hamilton, OH.

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