CHEP helps move more goods to more people, in more places than any other organization on earth via our 300 million pallets, crates and containers. We employ 11,000 people and operate in more than 55 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model .

Job Description

Purpose of Position

To provide comprehensive, confidential and highly efficient administrative & office coordination support to the Executive Assistant to the CEO to ensure smooth day-to-day operation of the office.

The successful candidate will be someone with integrity who can be relied upon to always act with discretion. The candidate will perform administrative duties, as well as assistance with other duties which may arise. The role will involve contact and exposure to all levels of management, in many cases in an international environment, necessitating the highest level of corporate image, diplomacy, confidentiality, discretion and judgment.

The candidate will need good organisational and interpersonal skills, be proficient in Windows operating system and Microsoft software packages, be flexible and adaptable about working hours. Must be enthusiastic, self-motivated; proactive; possess strong work ethic, good problem-solving skills and an eye for detail.

Major/Key Accountabilities

• Primarily support the Office Manager and EA to the CEO in the day-to-day operation of the London Corporate Office
• Provide support with administration and ad hoc duties as required
• Provide support with office management including reception and facilities duties as required
• Coordinate induction schedule of new starters
• Assist with onboarding new starters and offboarding leavers
• Form part of the fire marshal and first aid team and perform health and safety duties
• Reconcile expense reports in Concur and submit to accounts for processing
• Raise purchase orders and payment of invoices in Coupa
• Update travel tracker
• Handle all requests (verbal, written and electronic) and visitors / guests with grace, discretion, and professionalism
• Provide a weekly progress update of tasks
• Assist with collating pre-reads and manage bring forward file
• Assist with events as required
• Ensure that manager is aware of any items that require urgent attention
• Maintain a confidential and efficient filing system
• Assist with office management duties as required
• Attend meetings and training sessions as required
• Assist with research as required

Qualifications / Skills and Knowledge

• Windows operating system
• Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Concur
• Coupa
• Condeco
• Bluepoint Forge
• Enthusiastic and Proactive
• Discreet and Trustworthy
• Detail-Oriented
• Service-Oriented
• Personal Drive and Initiative
• Interpersonal Skills and Adaptability
• Superior Organisation Skills
• Good Communication Skills
• Task and Time Management
• Problem Analysis
• Clear Judgement and Decision Making

Experience

• Ability to interact professionally and confidentially with all levels of management and staff
• Strong organisational and time management skills
• Ability to adapt and work with a team
• Ability to prioritise and manage multiple tasks
• Exhibit good judgment and decision-making skills
• Ability to meet tight deadlines, shift gears quickly, and work well under pressure
• Strong verbal and written communication skills
• Ability to work independently, be a self-starter and demonstrate initiative
• Must possess a high level of confidentiality and discretion
• Demonstrate flexibility and excellent work ethic
• Ability to work overtime in line with business requirements

Preferred Education

Preferred Level of Work Experience

Remote Type

We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at recruitment@brambles.com.