• Job Description

  Req#: 517863

  At ICO, We See Things Differently! For over 150 years, we’ve demonstrated an unwavering commitment to excellence in education and patient care. Our faculty and staff are among the best! Join us and be part of a mission-driven environment that values your contributions and offers opportunities for a work-life balance.

  
  

  We have diligently developed a comprehensive and competitive benefits program that reflects our dedication to our employees.

  • Comprehensive, affordable health insurance options including medical, dental, prescription, and vision benefits, for every full-time employee (Insurance starts on the first day of the following month after the hire date)
  • After one year of service, the 403(b) Retirement Plan pays 12% of an employee's salary with no match required.
  • Generous PTO (pro-rated your first year) plus 14 paid company holidays per year
  • Additional sick days that can be carried over (limits apply)
  • Public Service Loan Forgiveness (PSLF) authorized employer
  • Tuition Reimbursement (up to IRS guidelines)
  • Pay on demand
  • On-site gym, fitness, and exercise facility with an on-site fitness professional
  • On-site secured parking available for a fee
  • Standard 35-hour work week in a hybrid work environment
  • On-Campus Flu Vaccinations

  ILLINOIS COLLEGE OF OPTOMETRY

  Job Description

  Administrative Assistant

  
  LEVEL: Non-Exempt

  
  REPORTING RELATIONSHIP: Vice President for Strategy and Institutional Advancement

  The Administrative Assistant for Strategy and Institutional Advancement (SIA) provides essential administrative and operational support to the offices of Development, Alumni Engagement, Continuing Medical Education (CME), and Strategic Planning. This position plays a key role in maintaining constituent relationships, coordinating events and programs, managing data systems, and supporting strategic initiatives.

  ESSENTIAL JOB FUNCTIONS:

  • Provide administrative support across all areas of SIA, including Development, Alumni Engagement, CME, and Strategic Planning.
  • Maintain alumni and donor databases in Raiser’s Edge and Almabase platforms.
  • Assist with planning and execution of SIA events, including ICO Homecoming, receptions at national conferences (e.g., AOA, AAO), and CME programs.
  • Support the CME office by assisting with program accreditation processes, managing attendance certificates, and grading CEE exams.
  • Serve as a liaison to the Alumni Council, offering support for council initiatives and member communications.
  • Assist with fundraising efforts and support the Development and Data teams with donation tracking, processing, and reporting, in accordance with ICO’s Gift Management policy.
  • Supervise and coordinate SIA work-study students.
  • Perform additional duties as assigned.

  REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Proficiency with social media platforms and their strategic use for engagement.
  • Experience with essential office management platforms, including: MS Office products (e.g., MS Word, Excel, etc.) Raiser’s Edge and event management software (CVENT).
  • Strong interpersonal skills; able to build and maintain effective relationships with a variety of stakeholders, including students, alumni, corporate partners, faculty, board members, and donors.
  • Excellent customer service orientation and ability to work independently with minimal supervision.
  • Exceptional attention to detail, organization, and written/verbal communication skills.
  • Strong interpersonal skills; able to build and maintain effective relationships with a variety of stakeholders, including students, alumni, corporate partners, faculty, board members, and donors.
  • Excellent customer service orientation and ability to work independently with minimal supervision.
  • Exceptional attention to detail, organization, and written/verbal communication skills.
  • Willingness and ability to work occasional evenings and weekends, and to travel as needed.
  • Reliable attendance in accordance with College policies.

  The Illinois College of Optometry has no contract or implied contract with its employees concerning the terms and conditions of employment. The Illinois College of Optometry and its employees reserve the right to terminate the employment relationship at any time, with or without notice. No officer or employee of Illinois College of Optometry has the authority to alter or amend this expressed policy except the President, who is authorized to modify or amend this expressed policy only in writing.

• About the company

  The Illinois College of Optometry is a private optometry college in Chicago, Illinois.

Notice