• Job Description

  Req#: 17495
  !*!

  TxDOT's Johnson County Area Office is looking to fill an Office Manager position in Keene, TX.

  Physical Work Location: 2200 FM 2280 Keene, TX 76059

  This position performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, apply for this position!

  The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

  Salary Plan/Grade:

  Administration Assistant II: A15 ($35,976.00 - $55,045.00/yearly)
  Administration Assistant III: A17 ($39,976.00 - $61,399.00/yearly)

  
  Ft Worth District Headquarters (02DISTHQ)
  2501 SOUTHWEST LOOP 820
  Fort Worth, 76133
  
  Johnson/Cleburne Ae/Maint (02JOHNSNCO)
  2200 FM 2280
  Cleburne, 76033
  
  !*!

  At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

  • Low Turnover
  • Retirement Pension
  • Alternative Work Schedules
  • Paid Leave/Holidays
  • Health Premiums paid at 100% for full-time employees
  • On the Job Training
  • Tuition Assistance Program
  • Comprehensive Wellness Program/Wellness Leave Incentives
  • Career Development Programs/Opportunities for advancement

  For a complete list of our total compensation package please visit our website at: Total Compensation Package
  To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

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  Administrative Assistant II:

  Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

  Administrative Assistant III:

  Performs administrative office support-related work for department staff, the general public, and one or more projects and
  specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. [May serve as a lead worker.] Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

  Essential Duties for an Administrative Assistant II:

  • Assists in reviewing, analyzing and evaluating program content in order to monitor and develop administrative policies
    and procedures and to identify problems and recommend solutions.
  • Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
  • Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
  • Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
  • Maintains records and inventories of materials, supplies and equipment.
  • Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
  • Processes receipts and invoices for payment.
  • Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf.
  • Performs asset management to include surplus property and conducting inventory reviews and reconciliation: and serving as a primary contact for first-level technical support to include submitting tickets for malfunctioning hardware.
  • Performs other job responsibilities as assigned.

  Essential duties, in addition to all the above, for an Administrative Assistant III:

  • Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
  • Represents the supervisor at meetings and is in contact with other governmental agencies and professional groups.
  • Reviews information going to the supervisor and highlights important matters; researches and provides additional
    information as needed; briefs supervisor on background information needed for meetings.
  • Trains other clerical or technical staff.
  • May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure.
  • Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
  • Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
  • Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.
  • Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
  • Performs other job responsibilities as assigned.

  !*!

  Minimum Qualifications:

  Education: High School Grad or Equivalent in general high school studies.

  Administrative Assistant II:

  Experience: 1 year administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

  Administrative Assistant III:

  Experience: 3 YEARS administrative or clerical support, customer service, business operations, communications, informational, or related experience (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis.

  Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

  Competencies for an Administrative Assistant II:

  • Applicable computer systems and applications
  • Inventory/stock control procedures
  • Public relations for maintaining effective working relationships with individuals and groups, both internal and external
  • Coordinating and scheduling activities/resources
  • Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
  • Using computers and applicable programs, applications, and systems
  • Maintaining a safe working relationship
  • Follow verbal and written instructions
  • Maintains composure when handling problems, stressful situations, continuous change or unexpected developments
  • Protects sensitive and confidential information

  Competencies, in addition to all the above, for an Administrative Assistant III:

  • Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information
    and information technology related systems
  • Leading, assigning, reviewing, and monitoring the work of others
  • Preparing and maintaining confidential and sensitive records, files and reports
  • Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision

  Physical Requirements and Working Conditions:

  • Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
  • Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
  • Sitting - prolonged periods of time
  • Standing-prolonged periods of time
  • Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
  • Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

  Conditions of Employment:

  Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

  • Must pass a drug test prior to employment for safety impact positions. This is a Safety Impact position and will be subject to random drug testing.-Please note that the Department of Transportation's Drug and Alcohol Testing Regulation - 49 CFR Part 40, at 40.151(e) - does not authorize "medical marijuana" under a state law to be valid medical explanation for a positive drug test result for an employee in this position.
  • Required to work weekends and holidays.
  • Required to work hours other than 8 to 5.
  • Required to wear personal protective equipment provided by employer and comply with all safety requirements.
  • Required to have a valid driver's license.

  !*!

  TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

  To view the MOS codes please click on link below and click on the appropriate occupational category.

  https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

  !*!

  The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

  If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

  Please click this link to read the information for applicants: Additional Applicant Information

• About the company

  The Texas Department of Transportation is a government agency in the American state of Texas.

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