• Job Description

  Req#: 14765

  Overview

  This position provides administrative support for D323 Supplier Quality Inspection & Supplier Quality Spec Prog Spt.

  Specific job functions include:

  • Monitoring of departmental commitment status and close-out
  • Electronic archiving (scanning) & filing (MS Access)
  • Data input / updating of various departmental databases (e.g. MS Excel & MS Access, 7G)
  • Preparation & publication of various reports (MS Excel & MS Access)
  • Managing departmental equipment & supply inventories (MS Excel)
  • Assist with the preparation of Job Instruction Breakdown (JIB) sheets (MS Word)
  • Management of departmental continuous improvement databases (MS Access)
  • Support manager(s) with weekly performance metrics as required
  • Preparation of monthly business and technical presentations (MS PowerPoint)

  Additionally, the position will support Admin efforts (charging DCI) to include, but not limited to, the following:

  • Maintaining departmental personnel records
  • Processing of new hires & employee severance's; updating dept org charts accordingly
  • Scheduling meeting & publishing agendas & minutes (Lotus Notes)
  • Monitoring & maintaining departmental training records (LMS / Plateau)
  • Making travel arrangements, preparing visit requests & expense reports (Concur)
  • Preparation & processing of computer requests / IT service requests & communication work orders (CSARs / CWOs)
  • Preparation of supply orders & purchase requisitions as required
  • Onboarding of department new hires
  • Event planning to include coordinating conference rooms, refreshments, large meetings, etc.

  Qualifications

  Requirements:

  • 5+ years of Administrative Assistant experience
  • Proficient using Excel and the Microsoft Office Suite
  • Must type 45 words per minute.
  • High School Diploma, GED, or 2+ years of related technical experience
  • Office administration experience
  • Strong communication, organizational and interpersonal skills
  • Must be available to work extended hours as business needs dictate
  • Must be able to obtain and maintain a secret clearance.

  Preferred:

  • 2+ years Electric Boat experience is preferred
  • Experience with EB’s electronic systems (Electronic Desktop, 7G, MRPII, CPJ, MQS, JCALS, Plateau, MS Office Suite, etc.) is preferred
  • Post secondary education preferred
  • BA in English or related degree is highly desired
  • Familiarity with Electric Boat Writing Guide is desired

  Skills

  • Word Processing
  • Strong Written and Verbal Communication including editing and proof reading and communicating with all levels of the organization
  • Strong Organization and ability to plan and manage a high volume of work
  • Time Management especially ability to manage schedules of self and others and meet deadlines to support business needs
  • Ability to prioritize and organize work to ensure routine tasks are accomplished, while addressing emergent tasking items
  • Attention to Detail
  • Problem Solving and ability to resolve obstacles impeding progress
  • Ability to work independently and complete tasks with minimal supervision
  • Exceptional customer service skills
  • Ability to effectively multi-task
  • Good interpersonal and organizational skill
  • Ability to work effectively in a team setting

• About the company

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