TYPE OF RECRUITMENT: Open Competitive Job Opportunity

EXAMINATION INFORMATION: Examination Number: 9-0420-I, Job Bulletin Number: 24-14

The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $73 billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County Employees and their Beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, Outside Districts, and County Employees. LACERA is one of the largest county retirement associations in the United States with over 184,000 Members. Our Membership is comprised of individuals from a diverse range of careers, age groups, and ethnicity - all contributing to the greater welfare of Los Angeles County.

LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway (210) and the Metro Lake Station. We offer convenient free parking for staff members in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ride-matching, vanpool, carpool, parking services and more. Prioritizing health, well-being, and sustainability, Gateway Plaza is a Class “A” office building, LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91, LACERA staff members are able to easily enjoy the approximately 150 shops, food, and dining options that make up the popular South Lake Avenue District.

Our Members dedicate their careers contributing to the welfare of Los Angeles County. For their service, the County contributes to their promised benefits, and LACERA is dedicating to serving them in return throughout their career and their life afterwards.

Our Core Values serve as our cultural guide and foundation in meeting our mission. As a member-focused government agency, we abide by our core values to ensure the public's trust, operate efficiently and cost effectively, and provide our members their promised benefits.




Benefits include a cafeteria benefit plan, annual leave, defined benefit retirement plan, Deferred Compensation Plan (457), 13 paid holidays per year, savings plan, a hybrid work schedule, tuition reimbursement and a ride share program.

ABOUT THE POSITION:
Positions allocable to this class function as administrative generalists in the central administrative staff organization, analyzing and making recommendations for the solution of a variety of operation problems having significant consequences in terms of cost, efficiency or service levels. Assignments are made in terms of objectives to be achieved and important guidelines to be considered; the selection of methods to be used is generally left to the discretion of the worker. The Administrative Services Analyst II analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management, and health and safety at the Los Angeles County Employees Retirement Association (LACERA).

The Administrative Services Division is responsible for providing the following support services to LACERA: budget administration, document imaging, facilities management, mail processing, and procurement. The Division also manages the following special programs: Business Continuity, Health and Safety, Contracts, Records and Information Management, and Ride Share.

The Administrative Services Analyst II may work within the following areas:

1. Budget
2. Procurement & Inventory Management
3. Contract Management
4. Facilities Management
5. Business Continuity & Risk Management
6. Records Management & Document Processing

VACANCY INFORMATION:
The current vacancy is in the Administrative Services Division however, the resulting eligible list can be used to fill any future vacancies in other work units and Divisions throughout LACERA.

Work Schedule: This full-time position is required to work a 5/40 schedule (e.g. an eight (8) hour day, Monday through Friday) for at least the first twelve (12) months of employment. To view the complete job description and benefits for this classification, please see link below:

Administrative Services Analyst II, LACERA.MINIMUM REQUIREMENTS:
Two (2) years of experience in a staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel.

-OR-

One (1) year of experience at the level of Staff Assistant I, LACERA, or Administrative Services Analyst I, LACERA analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel.

LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS II Light: Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. DESIRABLE QUALIFICATIONS

• A Bachelor degree from an accredited college or university.
• Demonstrated experience creating and maintaining business continuity plans, emergency management preparedness, and, risk mitigation and response.
• Demonstrated experience in the maintenance, review, and updating of records management processes and procedures.
• Demonstrated experience in safety management and OSHA standards.
• Demonstrated experience in performing ergonomic evaluations and follow-up reporting.
• Demonstrated experience conducting and analyzing risk assessments.
• Demonstrated strong organizational and interpersonal skills.
• Demonstrated analytical and problem-solving skills.
• Demonstrated excellence in customer service.
• Excellent verbal and written communication skills with the ability to communicate clearly, concisely, and effectively.
• Possess advanced technical skills for developing and maintaining spreadsheets and database programs including content management systems, imaging paper-based documents, and handling of electronic records.

To receive credit for the above desirable qualifications, your application must clearly describe your experience.

Knowledge of: Policies and procedures related to budget, procurement and inventory management, contract management, facilities management, business continuity and risk management, health, safety, and records management (State Law), correct English usage, including grammar, spelling, punctuation and vocabulary; researching, evaluating, and analyzing information; interpersonal skills using tact, patience, and courtesy; customer service skills; principals and applications of the Microsoft Office Applications including Word, Excel, and Access.

Ability to: Communicate clearly and effectively, orally and in writing and maintain effective relationships with public and staff; understand and follow oral and written directions; provide leadership; work with minimum supervision; plan and organize their work and the work of all levels of staff; establish and maintain effective working relationships with other staff internally and externally; and operate a personal computer utilizing Microsoft applications such as Word, Excel, and Access.

EXAMINATION CONTENT
The exam consists of a multiple choice and/or simulation test, weighted at 100%, assessing Professional Potential, Achievement, Coping with Uncertainty, Responsibility, Working to High Quality Standards, Willingness to Learn, Working Relationships, Analyzing Information, Learning Quickly, Generating New Ideas, Using Time Efficiently, Adapting to Change, and Deductive Reasoning.

MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 .

APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE LIST.

All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add jmacam@hr.lacounty.gov, info@governmentjobs.com, talentcentral@shl.com, noreply@proctoru.com, and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

LACERA/Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

TRANSFER OF TEST COMPONENTS:

• Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
• Applicants who will apply for Administrative Services Analyst I, Administrative Services Analyst II and/or Administrative Services Analyst III at the time will have their responses automatically transferred.
• This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.

TEST PREPARATION:

• Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary.
• An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/. Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.
• Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests/.

All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add lalvarez-nunez@lacera.com , snorton@lacera.com , and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Test scores/results cannot be given over the telephone.

DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position.

Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job-related assessments.

ELIGIBLE INFORMATION
The names of candidates receiving a passing grade will be placed on the eligible list in the order of their score group for a period of twelve (12) months following the date of promulgation.

SELECTIVE CERTIFICATION:
In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, The Los Angeles County Employees Retirement Association (LACERA) is canvassing applicants to identify eligible candidates who have the experience in the following areas:

1. Budget
2. Procurement & Inventory Management
3. Contract Management
4. Facilities Management
5. Business Continuity & Risk Management
6. Records Management & Document Processing

Candidates should be prepared to respond to a supplemental questionnaire during the application process. In order to be considered for placement on any Selective Certification lists for one or more of these areas, you are required to complete the associated supplemental questions. Your request to be placed on any selective certification list will be rejected if you do not complete the supplemental questions. The experience you claim in the supplemental questions must be consistent with the information you provide in your application. Candidates who pass the examination and meet the criteria identified in the supplemental questions will be placed on the Selective Certification list for that area.

APPLICATION AND FILING INFORMATION:
Application must be submitted online. Applicants can check the status of their applications at any time by logging into their account on www.governmentjobs.com.

The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Selection Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered.

Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process.

Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience is not sufficient or qualifying responses.

Resumes will not be accepted in lieu of the completed application or supplemental questionnaire.

In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned.

In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date.

Applicants must provide the appropriate attachments during application submission, email the documentation to humanresources@lacera.com within ten (10) business days of filing. Please include the examination title and number on the documentation.

Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration.

Your employment history should be listed in order beginning with the most recent.

For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, and reason for leaving.

If you have worked in more than one position for one employer, list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas.

Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek.

All required experience must be paid.

This position may require working evenings, weekends, and holidays.

TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link.

Faxed, emailed, or hardcopy (paper) applications will not be accepted.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation.

IMPORTANT NOTE:
Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT .

Utilizing VERBIAGE from the Classification Specification, Minimum Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Applications may be rejected at any stage of the examination process.

SPECIAL INFORMATION:
Anti-Racism, Diversity, and Inclusion (ARDI)
LACERA recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. LACERA is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Fair Chance Initiative for Hiring Ordinance (FCIHO)
LACERA is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Requests for accommodation: humanresources@lacera.com
Teletype Telephone: (800) 899-4099
Department Contact Name: Lucy Alvarez-Nunez or Sharon Norton
Department Contact Telephone: (626) 365-0919 or (626) 553-7030
Department Email: humanresources@lacera.com