At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Lilly Professional Program (ASC)

The Lilly Professional Apprenticeship Program for the Administrative Services Center (ASC) is a 13-month (fixed duration employee) program for people with limited or no relevant work experience.

As a Lilly ASC Professional Apprentice, you will receive a combination of formal training, on-the-job learning, and mentoring in a key functional area to be equipped to compete for a Lilly position after successful completion of the apprenticeship. Upon successful completion of the program, apprentices will have the opportunity to advance their careers, including consideration for full-time positions at Lilly.

The position has a primary focus in one or more assigned business areas but must coordinate and operate cohesively with colleagues at various levels across all business areas. This position often requires coordination with business colleagues, the administrative assistant community, internal/external business partners, and vendors. This position requires an exceptional team player who is proactive, organized, and detail ‐ oriented with a strong sense of urgency to complete tasks.

This administrative assistant will provide support to business partners in one of Lilly’s business areas and will report to an Associate Director of the Administrative Services Center.

This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position. We anticipate future process improvements may alter the tasks and services provided by this role.

RESPONSIBILITIES

Meeting Coordination:

• Proactively maintain daily calendars for business partners; establish good working relationships with administrators outside of the work group to maximize schedule coordination.
• Manage meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, scheduling conference rooms, setting up equipment, and ordering materials and/or catering as needed.

Travel and Expenses:

• Manage travel, (e.g., international, multi ‐ city travel) for business partners including (but not limited to) air, hotel, and rental car.
• Coordinate business partners’ passport and visa for international travel.
• Process expense reports in a timely and accurate manner including reconciliation of corporate and personal credit accounts used for business purposes.

Additional Support/Expectations:

• Adapt to change quickly as the ASC Leadership Team rolls out guidance and tools for streamlining administrative work, and business partner alignments are adjusted.
• Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own (e.g., calendaring, travel, expense reporting).
• Attend various business meetings to understand the business area and priorities.
• Attend ASC team meetings as assigned or directed.
• Create and edit documents, spreadsheets, and presentations.
• Create and maintain group lists, distribution lists, databases, and collaboration sites.
• Assist with administrative tasks in pre ‐ boarding and onboarding of new employees to the area as requested by ASC leadership and/or business partners.
• Identify innovative techniques to increase productivity across the team.
• Serve as a backup for other administrative assistants to meet expected deadlines or during absences from the office.
• Handle additional administrative support or special projects as assigned by the supervisor.

Basic Qualifications

• High School Diploma or GED
• Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.

Additional Skills/Preferences

• Strong interpersonal and organization skills
• Proficient knowledge of Microsoft programs (i.e., Word, Outlook, Teams, PowerPoint, Excel, SharePoint)
• Ability to work independently with a high level of self-management in a dynamic work environment.
• Excellent written and verbal communication skills.
• Must be able to maintain confidential information.
• Ability to adapt and change with process improvements.
• Ability to prioritize and seek guidance when multiple and competing priorities arise.
• Fluent in English
• Knowledge of SharePoint collaboration site maintenance
• Knowledge of Concur Travel and Expense Reporting

Additional Information

• This role has limited flexibility with most areas requiring a minimum of the majority of time on site.

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( Lilly_Recruiting_Compliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ + Allies), Veterans Leadership Network, Women’s Network, Working and Living with Disabilities. Learn more about all of our groups.

#WeAreLilly