• Job Description

  Req#: REQ-143090

  Initial Posting Date:

  11/30/2023

  Application Deadline:

  12/10/2023

  Agency:

  Public Employees Retirement System

  Salary Range:

  $3,398 - $5,148

  Position Type:

  Employee

  Position Title:

  Administrative Specialist 2 LD (Hybrid)

  Job Description:

  Are you a self-motivated, detail-orientated professional with strong communication skills? If so, please read on!

  The Public Employees Retirement System is recruiting for one (1) Administrative Specialist 2 (AS2) (Hybrid Work) position within the Central Administration Division, Modernization Program.

  This is a full-time, limited duration position for a long-term project, expected to last through June 30, 2025; however, the agency has requested continued funding into future biennia. If future funding is secured, the appointment may be extended.

  • This position is based at our headquarters office in Tigard, Oregon, however, the successful candidate is be eligible for a hybrid work schedule.

  • This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

  • This position is represented by the Service Employees International Union (SEIU).

  We serve the people of Oregon by administering public employee benefit trusts to pay the right person, the right benefit, at the right time.

  Central Administration Division / Modernization Program

  This position will reside in the Modernization Program section within the Central Administration Division. The Central Administration Division provides leadership and support services necessary to achieve the agency's key goals in support of the mission, vision, core values and operating principles. Services are provided to all departments throughout the enterprise. The division is recognized as the center of excellence in developing solutions for and implementing, critical agency decisions.

  Administrative Specialist 2

  The PERS Modernization Program is a multi-biennia initiative made up of complex projects with far reaching impact. The Administrative Specialist 2 will join a team with diverse skillsets and responsibilities that will implement this program. This is a critical position that will ensure the team establishes administrative practices that enable effective and efficient program operations. This position will also provide valuable support to key decision-makers through targeted research and reporting activities. Communications with a wide variety of stakeholders, including PERS employers and beneficiaries, vendors and consultants, and other state agencies and retirement programs are an important type of support that this position will provide.

  The Benefits of Joining Our Team

  We strive to create an environment that is supportive and encourages work-life balance. Additional benefits include:

  • Work/life balance, 11 paid holidays a year, and a competitive benefits package .

  • Advancement and learning opportunities that will help grow your career with the State of Oregon.

  • Hybrid work option.

  What Are We Looking For?

  Minimum Qualifications

  Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

  OR

  An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

  OR

  An equivalent combination of education and experience.

  Candidates who are the most competitive will possess the following skills, background, and areas of experience:

  • Ability to work independently or collaboratively in a team environment.

  • Ability to communicate complex information effectively to diverse audiences.

  • High degree of organization with the ability to track multiple assignments and shift priorities to meet organization needs.

  • Experience implementing new processes and procedures.

  • Ability to identify and communicate process improvements.

  • Experience using research techniques to collect, analyze, interpret and report data in both a narrative and statistical format.

  • Preference may be given to candidates with current or previous PERS experience.

  ADDITIONAL REQUIRED MATERIALS
  
  You must attach to your online application the following:
  
  1) Current resume

  2) Cover letter

  Application Instructions & Requirements

  Current State of Oregon Employees: Apply via your employee Workday account.

  External Applicants – Apply via the State of Oregon job opportunities webpage.

  • Fill out the application or submit a resume . Your submitted experience must include the beginning and end dates for each employer.

  • Cover letter – Please provide a one (1) page cover letter describing the experience and skills that make you a great candidate for this position. Please attach your cover letter to your application. When attaching your cover letter, please upload in the other documents section.

  • After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.

  • If you are a veteran, you may receive preference. The task to upload your documents will come before the public records request and gender identity questionnaire tasks.

  Want to Know More? Let Me Help!

  • Your candidate profile is the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Applicant submissions are screened for consistency of information.

  • Please visit the Oregon Job Opportunities Webpage for more helpful information regarding the application process, Workday tips and resources, job opportunities across the State, and more!

  • The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.

  • Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement, or need an alternate format to apply, please contact the Recruiter.

  • Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666 NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.

  • Remote work requirements – Must be able to demonstrate access to a broadband internet connection that meets or exceeds the minimum acceptable requirements. A home, private workspace is preferred.

  • Finalists will be subject to a criminal history check. Adverse background data may be grounds for disqualification.

  • Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

  Helpful Links & Resources

  How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

  HELPFUL LINKS AND CONTACT INFORMATION

  Learn more about PERS

  Learn more about Oregon

  For additional information you may contact the recruiter by e-mail at vitaly.putintsev@pers.oregon.gov or by phone at 503-603-7500.

  PERS is an Equal Opportunity, Affirmative Action Employer
  Committed to Workforce Diversity

• About the company

  Oregon (/ˈɒrɡən/ ORR--gən) is a state in the Pacific Northwest region on the West Coast of the United States.

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