• Job Description

  Req#: 4993433

  
  

  Prince William County Department of Parks & Recreation is on the lookout for a superstar Administrative Specialist to join our Recreation Division, a fun, fast-paced, and team-oriented environment where no two days are the same.

  
  

  If you're highly organized, love helping people, and bring positive energy wherever you go, we want to meet you. This role is all about keeping things running smoothly, supporting our awesome staff, helping the public, and being the go-to person for all things admin.

  
  

  We’re looking for someone with a sharp eye for detail, great communication skills, and a “let’s get it done!” attitude. If you’re a natural problem-solver who enjoys working with a passionate team and making a real impact in the community, this could be your perfect fit.

  
  

  Come work with a department that values creativity, teamwork, and good vibes.

  
  

  Our department is nationally accredited by the Commission for Accreditation of Park and Recreation Agencies (CAPRA). This accreditation is a prestigious recognition of the department's commitment to excellence in park and recreation operations, management, and service to the community. It signifies that Prince William County Parks has met rigorous standards, specifically 151 standards representing elements of effective and efficient park and recreation operations.

  
  

  About This Role:

  You will perform a wide variety of customer service and administrative support duties within the Recreation Division in a highly efficient and timely manner, such as:

  • Assisting customers and other department staff with transactions requiring advanced knowledge and experience in Parks & Recreation; responding to requests for information, in person, via e-mail, and over the phone; providing and explaining department policies, procedures and regulations.
  • Providing specialized administrative support in an assigned area, such as monitoring project/assignment timelines, identifying and resolving issues; coordinating cross-department services; preparing meeting minutes; maintaining records.
  • Organizing and maintaining files, such as creating and maintaining department files.
  • Managing relationships with vendors and service providers.
  • Processing orders and managing the part of the department’s PCard.
  • Developing and implementing office procedures to improve efficiency.
  • Organizing and facilitating department events and meetings.

  • The Admin Specialist may take on other projects and special requests as assigned.

  Ideal candidate should

  • Be passionate about accuracy and attention to detail.
  • Be a self-starter, always striving for exceptional customer service
  • Have experience purchasing goods and/or services for a local or state government body
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent time management skills and ability to prioritize tasks
  • Strong organizational skills and attention to detail
  • Effective verbal and written communication skills
  • Ability to work independently and as part of a team
  • Strong problem-solving skills and a proactive attitude
  • Experience in handling confidential information
  • Ability to work under pressure and meet deadlines
  • Flexibility and adaptability in a dynamic work environment

  Minimum Requirements:

  • High school diploma or G.E.D. and 2 years of administrative experience.

  Preferences:

  • Prior experience purchasing goods and/or services for a local or state government body
  • Prior experience managing records and files.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

  Special Requirements:

  The Department of Parks and Recreation conducts DMV record checks on all licensed employees and criminal background checks on all hires 18 years and older. Fingerprinting and Central Registry required.

  Work Schedule:

  This is a Part-Time Benefit Eligible position working 20 hours per week. A typical schedule varies based on operational needs but is usually somewhere between the hours of 9:00 am and 2:00 pm Monday-Friday. Minimal opportunity for teleworking is available. The position is based at the Hellwig Administrative building (14420 Bristow Rd, Manassas, 20112)

  Starting Salary Range: $30.28 - $34.00 hourly

  Note: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

  To view the class description in its entirety, click here .

  Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

  
  

• About the company

  48 Prince William County is located on the Potomac River in the Commonwealth of Virginia in the United States.

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