• Job Description

  Req#: 4099455
  
  King County Metro’s Finance and Administration Division is looking for an outstanding leader to fulfill the role of Administrative Supervisor (Administrator IV) in the Enterprise Administrative Services Section. This Administrative Supervisor will be responsible for leading a team of administrative staff while overseeing a variety of functions for the Enterprise Administrative Services Section. The Administrative Supervisor will be responsible for communicating effectively with diverse stakeholders across Metro Transit Department, working collaboratively to provide planning, guidance and support for administrative functions.
  
  This leadership role requires the ability to lead a team of administrative staff, communicate effectively with diverse stakeholders, proactively problem solve and implement efficient business and administrative policies and procedures. The position will provide day-to-day guidance and leadership of direct support administrative staff navigating constantly changing priorities. The ideal candidate in this position will possess exceptional leadership skills, be detail-oriented, be skilled in navigating an ambiguous work environment and have a track record of successfully coordinating administrative tasks in a fast-paced environment.
  Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As the Administrative Supervisor (Administrator IV), you will provide leadership for the administrative staff in the Enterprise Administrative Services Section of the Finance and Administration Division, including:
  
  Manage day-to-day administrative functions:
  
  • Oversee and coordinate administrative operations, including but not limited to managing schedules, handling incoming inquiries from a variety of individuals, organizing and ensuring timely completion of tasks.
  • Provide leadership support to a team of administrative professionals; develop, mentor, and motivate employees, helping them to recognize the important role they each play in achieving the overall agency goals and empowering them to perform accordingly.
  • Guide and provide technical assistance to assigned administrative professionals.
  • Provide training as needed for the Enterprise Administrative Services Section and department administrative staff; train team members on policies and procedures; provide guidance as issues and questions arise; and identify topics for operational guidelines.
  • Assign tasks and responsibilities to administrative staff based on their area of focus, skill set and workload distribution, ensuring equitable distribution of work.
  • Create a program to support the team members success in their role, professional growth and career development; meeting with staff regularly to discuss their goals and needs; and address expectations as needed.
  • Assist section and division leaders with questions regarding policies and procedures; provide information and process clarity on payroll, purchasing, administrative support and various administrative matters.
  • Develop and facilitate effective cross functional communication and administrative support across the department.
  • Ensure the administrative work meets high standards of accuracy, quality, and adherence to King County policies and guidelines.
  Continually improve administrative processes and procedures:
  
  • Continuously evaluate existing administrative processes identifying areas for improvement and implementing efficient solutions to enhance productively and streamline operations; create, maintain, and implement standard operating procedures for the Enterprise Administrative Services Section staff.
  • Identify process gaps, assist in data collection and analysis, and make recommendations for improvements.
  • Interpret and participate in the development of current administrative policies and procedures.
  • Support business teams in identifying and delivering significant and quantifiable administrative process improvements through the application of process improvement methodologies.
  • Perform other related duties as required; may be assigned to special projects.
  
  
  
  We are looking for candidates who have:
  
  • Minimum two (2) years of experience working in a supervisory role or equivalent lead role that demonstrates an ability to lead and supervise others.
  • Experience performing increasingly responsible administrative work and functions.
  • Experience overseeing administrative activities performed for a workgroup, section and/or division.
  • Excellent organization and time-management skills.
  • Demonstrated ability to work collaboratively and successfully with a diverse group of individuals from a variety of different positions and backgrounds.
  • Expertise in oral, written, and interpersonal communications skills.
  • Demonstrated experience in continuous improvement, including knowing how to identify and create processes necessary to get work done and continually seeking ways to improve processes.
  • Ability to prioritize workload, work under pressure with tight timelines and changing priorities, and produce reliable and high-quality work products while meeting deadlines.
  • Experience in the use of complex spreadsheets, presentation, statistical analysis and database software. Proficiency in commonly used MS Office applications.
  Highly competitive candidates will have (desired, but not required):
  
  • Knowledge of King County and Metro policies and procedures.
  • Proficiency using Business Intelligence (BI) tools and Enterprise Resource Programs (ERP) in daily work (the County uses Oracle financials, PeopleSoft, PowerBI, and other tools).
  • 3+ years of leadership/supervisory experience.
  • Project Management experience
  To Apply
  1. Completed application will include at least 10 years of employment history (if you have 10 or more) or include relevant experience.
  2. A cover letter is required describing how your education and/or experiences make you a good fit for this position and answer the following questions. Please limit to no more than 2 pages.
     • Tell us why you are interested in this position at this point in your career and how you meet the qualifications.
     • What have you done in your current role to further equity and inclusion?
     • Provide an example of how you manage expectations of stakeholders in various positions.
     • Describe your leadership style and how this shows up with different personalities, positions and communications with customers, community, leaders, peers and direct reports.
  If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact: Sabrina Brazzle sbrazzle@kingcounty.gov.
  
  Other Position Information
  This position is exempt from the provisions of the Fair Labor Standards Act and not overtime-eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek, normally 8:00 a.m.-5:00 p.m., Monday through Friday.
  
  This position is not represented by a union.
  
  The work associated with this position will be performed or conducted through a combination of teleworking and onsite work and meetings. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
  
  Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
  
  Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
  
  King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

• About the company

  King County is located in the US state of Washington.

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