• Job Description

  Req#: 4998871

  At Utah Valley University, we believe in creating “A Place for You”—for our students, our community, and our employees. As part of our People & Culture team, you’ll contribute to a workplace that lives by its core values: exceptional care, exceptional accountability, and exceptional results. We’re looking for a resourceful, proactive, and service-minded Assistant to support our Benefits, Compensation, and Talent Acquisition teams. In this role, you'll play a key part in helping UVU attract, support, and retain the incredible people who make our mission possible.

  This role is a great opportunity for someone who enjoys variety, values collaboration, and wants to grow their career in human resources and higher education.

  • Performs advanced and confidential administrative support duties associated with benefits, compensation, talent and recordkeeping. Tracks and analyzes data. Creates reports, and other documents. Responsible for taking minutes, scheduling meetings/events, managing calendars, and answering calls and questions. Directs faculty, staff, and others to appropriate team members. Coordinates with other staff members within the department and throughout the university. Make recommendations to website updates, forms and processes. Maintain cleanliness and organization of the reception area, workspaces, and common areas
  • Assists with events benefits fair, wellness fair communication, planning, and support. Responsible for inventory, ordering supplies, receiving, billing, monitoring, and reconciling expenditures.
  • Benefits: Assist with ACH payment requests, tuition waiver, deposits, benefits open enrollment, and benefit-related form completion federal and miscellaneous. Assist with Affordable Care Act information and reporting.
  • Compensation: Assist with position description library updates, processing electronic personnel action forms epafs and other compensation tasks.
  • Monitors budgets as directed. Coordinates area financial activities such as purchase orders, requisitions, ePAF creation, tracking of expenditures and other budget-related activities.
  • Talent: Coordinate and enter data for the wellness program.
  • Perform miscellaneous job-related duties as assigned

  Graduation from an accredited institution with a bachelor's degree or any combination of education and/or experience totaling four years.
  
  Preferred Qualifications
  Experience working for higher education or government institutions.Knowledge

  • Knowledge of the use of computers and computer software applications including word processing, spreadsheets, e-mail, databases, and presentations.
    
  • Knowledge of policies/procedures of both assigned and work related areas.
    
  • Knowledge of best practices in communications, correspondence, and appropriate matters of etiquette in various settings or vehicles.
    
  • Knowledge of current and efficient practices in scheduling, administrative support, and events coordination.

  Skills

  • Skills in operating basic office equipment.
    
  • Word processing and date entry skills including Microsoft Office Suite applications (i.e. Excel, Word, Outlook, Power Point, Teams) and other software applications such as OneDrive, SharePoint, and Adobe Creative Cloud products.
    
  • Organizing and coordinating skills
    
  • Records maintenance skills
    
  • Strong interpersonal, problem-solving, and decision-making skills

  Abilities

  • Ability to perform various administrative support tasks and handle highly sensitive information with discretion and tact with minimum supervision.
    
  • Ability to exercise independent judgment and initiative and anticipate the course of action to facilitate problem resolution appropriately.
    
  • Ability to portray a professional demeanor and poise at all times.
    
  • Ability to maintain confidentiality at all times.
    
  • Ability to follow verbal and written procedures and instructions.
    
  • Ability to take accurate and comprehensive meeting notes.
    
  • Ability to communicate accurately and effectively both verbally and in writing.
    
  • Ability to meet and serve effectively people of diverse backgrounds.
    
  • Ability to coordinate and assist in preparing and monitoring departmental financial transactions.
    
  • Ability to work effectively both independently and as part of a team.
    
  • Ability to exhibit strong time management skills, including punctual attendance and timely task completion
    
  • High level of self-initiative with strong work commitment.
    

• About the company

  UVU’s unique model focuses on student success. Through engaged learning, rigorous academic programs, and faculty-mentored research, UVU is transforming higher education by making it more affordable and accessible for all students.

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