• Job Description

  Req#: E0169-24-0063?language=en&page=190&sort=publicationDateDesc

  Job summary

  NUPAS are recruiting for a part-time, permanent administrator that requires an organised, practical, individual to provide administrative support.

  This is an office-based role.

  Administrator needs to be highly organized and detail-orientated individual to join our NUPAS team.

  As an administrator, you will play a crucial role in ensuring the smooth and efficient operation of our Huddersfield clinic. Responsible for managing administrative tasks, coordinating patient bookings, maintaining records, and providing support to staff.

  Assist with onward referral of patients where appropriate and gathering information from other healthcare providers.

  Interact with patients to gather information and updates.

  Assist the Contact centre and remote consultations team as required.

  Build and maintain relationships with third party organisations to support service delivery at NUPAS.

  This is an opportunity to work for one of the leading organisations supporting womens reproductive choices and, as such, it is essential that you feel as passionately about this, and the right to choose, as we do.

  Main duties of the job

  Provide all aspects of administration for remote services.

  Inputting data to paper and electronic documents as per legal requirements.

  Management of department internal and external emails.

  Liaise daily with NUPAS clinics around England.

  Provide administrative support to Department Doctors.

  Ensure that all patients records are kept confidential.

  Be responsible for ensuring all patients are reviewed by Department Doctors in a timely manner.

  About us

  The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.

  All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.

  The post holder will, in support of the NUPAS Visions & Values and ensure that everyone is treated as an individual and will acknowledge and value difference in order to treat everyone fairly.

  Date posted

  27 June 2024

  Pay scheme

  Other

  Salary

  £13.19 an hour 26.5 hours per week - Weds, Thurs and Friday

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  E0169-24-0063

  Job locations

  NUPAS

  Fartown Green Rd Surgery, 34 Fartown Green Road

  Huddersfield

  HD2 1AE

  
  

  Job description

  Job responsibilities

  Job TitJob Title: Administrator Huddersfield

  Accountable to: Regional Manager

  Salary: £13.19 per hour

  Working Hours 26.5 per week Weds, Thurs and Friday.

  NUPAS is seeking a highly organized and detail-oriented individual to join our team as an Administrator. As an Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our Huddersfield Clinic. You will be responsible for managing administrative tasks, coordinating patient bookings, maintaining records, and providing support to staff.

  Responsibilities:

  - Perform general administrative duties, including answering phone calls, responding to emails, and organising files and documents.

  - Coordinate and schedule appointments for patients.

  - Prepare and distribute correspondence and reports.

  - Maintain and update records, databases, and filing systems.

  - Assist in the preparation of reports, and other materials.

  - Provide administrative support to staff members, including managing appointment bookings and patient services, and handling logistics.

  - Manage office supplies and inventory, ensuring sufficient stock levels.

  - Handle incoming and outgoing mail and consumable deliveries.

  - Assist with the onboarding process for new employees, including preparing paperwork and setting up workstations.

  - Maintain a professional and organised clinic environment.

  Requirements:

  - Proven experience as an administrator or in a similar role.

  - Excellent organisational and time management skills.

  - Strong attention to detail and accuracy.

  - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  - Strong communication and interpersonal skills.

  - Ability to multitask and prioritize tasks effectively.

  - Strong problem-solving skills and ability to work independently.

  - High level of professionalism and confidentiality.

  We offer a competitive salary, a supportive work environment, and opportunities for professional growth. If you are a motivated and proactive individual with excellent administrative skills, we would love to hear from you.

  Additional Information

  Confidentiality

  Employees must not make unauthorised copies or disclose confidential or commercially

  sensitive organisation information to unauthorised parties.

  Employees are required to use the email and internet systems responsibly and to exercise a high level of caution when transmitting confidential information.

  Behaviour

  Employees are expected to observe the highest standards of personal and professional behaviour such that clients, fellow workers and others have confidence in their integrity.

  Employees are expected to show respect, sensitivity and courtesy to all those they come into contact with during the course of their work

  Health and Safety

  All employees must observe all safety rules and follow safe working practices.

  No Smoking

  Under the Health Act 2006, all enclosed or substantially enclosed workplaces and organisation vehicles must be smoke-free. To help to create a healthy and safe working environment and protect employees and clients from the effects of ill health associated with smoking and passive smoking, all organisation land and buildings and organisation vehicles will be designated smoke-free.

  Personal Property

  The organisation does not accept responsibility for personal property brought on to the organisations premises. Articles lost or found on organisation premises should be reported to a line manager. Cars are parked on the organisations property at your risk.

  Registered Health Professionals

  All organisation employees who are required to register with a professional body, to enable them to practice within their profession, are required to comply with their code of conduct and requirements of their professional registration at all times.

  Safeguarding Responsibilities

  All staff have a responsibility to understand and adhere to the requirements of organisation policy and protocols when dealing with Children, Young People and Vulnerable Adults. All employees must share the organisations commitment to protect, safeguard and promote the welfare of children, young people and vulnerable adults.

  Information Governance

  All staff have a responsibility to ensure full compliance with Information Governance at all times which includes data protection, confidentiality and information security. Staff need to understand and make themselves fully aware of all organisation policies and procedures related to information governance.

  Location

  Huddersfield with remote support for our Leeds Clinic 1 day a week.

  This job description may evolve in discussion with the post holder and may be changed by mutual agreement from time to time.

  Job description

  Job responsibilities

  Job TitJob Title: Administrator Huddersfield

  Accountable to: Regional Manager

  Salary: £13.19 per hour

  Working Hours 26.5 per week Weds, Thurs and Friday.

  NUPAS is seeking a highly organized and detail-oriented individual to join our team as an Administrator. As an Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our Huddersfield Clinic. You will be responsible for managing administrative tasks, coordinating patient bookings, maintaining records, and providing support to staff.

  Responsibilities:

  - Perform general administrative duties, including answering phone calls, responding to emails, and organising files and documents.

  - Coordinate and schedule appointments for patients.

  - Prepare and distribute correspondence and reports.

  - Maintain and update records, databases, and filing systems.

  - Assist in the preparation of reports, and other materials.

  - Provide administrative support to staff members, including managing appointment bookings and patient services, and handling logistics.

  - Manage office supplies and inventory, ensuring sufficient stock levels.

  - Handle incoming and outgoing mail and consumable deliveries.

  - Assist with the onboarding process for new employees, including preparing paperwork and setting up workstations.

  - Maintain a professional and organised clinic environment.

  Requirements:

  - Proven experience as an administrator or in a similar role.

  - Excellent organisational and time management skills.

  - Strong attention to detail and accuracy.

  - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  - Strong communication and interpersonal skills.

  - Ability to multitask and prioritize tasks effectively.

  - Strong problem-solving skills and ability to work independently.

  - High level of professionalism and confidentiality.

  We offer a competitive salary, a supportive work environment, and opportunities for professional growth. If you are a motivated and proactive individual with excellent administrative skills, we would love to hear from you.

  Additional Information

  Confidentiality

  Employees must not make unauthorised copies or disclose confidential or commercially

  sensitive organisation information to unauthorised parties.

  Employees are required to use the email and internet systems responsibly and to exercise a high level of caution when transmitting confidential information.

  Behaviour

  Employees are expected to observe the highest standards of personal and professional behaviour such that clients, fellow workers and others have confidence in their integrity.

  Employees are expected to show respect, sensitivity and courtesy to all those they come into contact with during the course of their work

  Health and Safety

  All employees must observe all safety rules and follow safe working practices.

  No Smoking

  Under the Health Act 2006, all enclosed or substantially enclosed workplaces and organisation vehicles must be smoke-free. To help to create a healthy and safe working environment and protect employees and clients from the effects of ill health associated with smoking and passive smoking, all organisation land and buildings and organisation vehicles will be designated smoke-free.

  Personal Property

  The organisation does not accept responsibility for personal property brought on to the organisations premises. Articles lost or found on organisation premises should be reported to a line manager. Cars are parked on the organisations property at your risk.

  Registered Health Professionals

  All organisation employees who are required to register with a professional body, to enable them to practice within their profession, are required to comply with their code of conduct and requirements of their professional registration at all times.

  Safeguarding Responsibilities

  All staff have a responsibility to understand and adhere to the requirements of organisation policy and protocols when dealing with Children, Young People and Vulnerable Adults. All employees must share the organisations commitment to protect, safeguard and promote the welfare of children, young people and vulnerable adults.

  Information Governance

  All staff have a responsibility to ensure full compliance with Information Governance at all times which includes data protection, confidentiality and information security. Staff need to understand and make themselves fully aware of all organisation policies and procedures related to information governance.

  Location

  Huddersfield with remote support for our Leeds Clinic 1 day a week.

  This job description may evolve in discussion with the post holder and may be changed by mutual agreement from time to time.

  Person Specification

  Experience

  Essential

  • Excellent Communication Skills.
  • Excellent Organisational Skills.
  • Good Time Management.
  • Experience of using all aspects of Microsoft office / Excel
  • Experience of working in a fast-paced Admin environment
  • Experience of managing multiple tasks simultaneously .
  • Experience of prioritising workload.
  • Willingness to Learn.
  • Must be a Team Player.
  • Works well under pressure.

  Person Specification

  Experience

  Essential

  • Excellent Communication Skills.
  • Excellent Organisational Skills.
  • Good Time Management.
  • Experience of using all aspects of Microsoft office / Excel
  • Experience of working in a fast-paced Admin environment
  • Experience of managing multiple tasks simultaneously .
  • Experience of prioritising workload.
  • Willingness to Learn.
  • Must be a Team Player.
  • Works well under pressure.

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  NUPAS Ltd

  Address

  NUPAS

  Fartown Green Rd Surgery, 34 Fartown Green Road

  Huddersfield

  HD2 1AE

  
  

  Employer's website

  https://www.nupas.co.uk/ (Opens in a new tab)

  Employer details

  Employer name

  NUPAS Ltd

  Address

  NUPAS

  Fartown Green Rd Surgery, 34 Fartown Green Road

  Huddersfield

  HD2 1AE

  
  

  Employer's website

  https://www.nupas.co.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

Notice