• Job Description

  Req#: C9186-25-0879?language=en&page=258&sort=publicationDateDesc

  Job summary

  To provide an efficient, effective, confidential administrative service to the service / department

  The post holder will be expected to work on their own, using their own initiative within the guidelines set by Nottinghamshire Healthcare NHS Foundation Trust

  Main duties of the job

  The position involves organising schedules, minute taking, organising meetings, coordinating information and IT systems.

  Set up and manage office systems efficiently and effectively.

  About us

  #TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

  We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

  We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

  The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

  The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

  Details

  Date posted

  17 July 2025

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £24,625 to £25,674 a year per annum

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  186-781-25-CS-B

  Job locations

  Lichfield Lane

  Mansfield

  NG18 4RG

  
  

  Job description

  Job responsibilities

  Full details of the job description can be found in the attached Job description and Person Specification.

  Provide an efficient administrative support service to the department

  Be proficient in the use of IT systems including: Microsoft Office Excel, Outlook, Word, Database & internal systems including, departmental information systems.

  Produce high quality reports within agreed deadlines as required

  To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services to the department.

  Take minutes of formal meetings, type up and distribute within agreed timescales

  Ensure sickness, study and annual leave is recorded on the ESR system

  To have a working knowledge of departmental procedures

  To collect and maintain accurate team information with regards to training undertaken, PADs, Clinical Supervision and any other database

  To order equipment, stationery, sundries as required

  To book courses, accommodation and travel as required

  To monitor and order stock and non-stock items as required

  To work effectively both independently and as a team member

  To work within all Health & Safety guidelines and policies

  Responsible for own Mandatory Training requirements

  To cover other admin roles within the team as & when required

  Please note that this post does not meet the pay or skill level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

  Job description

  Job responsibilities

  Full details of the job description can be found in the attached Job description and Person Specification.

  Provide an efficient administrative support service to the department

  Be proficient in the use of IT systems including: Microsoft Office Excel, Outlook, Word, Database & internal systems including, departmental information systems.

  Produce high quality reports within agreed deadlines as required

  To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services to the department.

  Take minutes of formal meetings, type up and distribute within agreed timescales

  Ensure sickness, study and annual leave is recorded on the ESR system

  To have a working knowledge of departmental procedures

  To collect and maintain accurate team information with regards to training undertaken, PADs, Clinical Supervision and any other database

  To order equipment, stationery, sundries as required

  To book courses, accommodation and travel as required

  To monitor and order stock and non-stock items as required

  To work effectively both independently and as a team member

  To work within all Health & Safety guidelines and policies

  Responsible for own Mandatory Training requirements

  To cover other admin roles within the team as & when required

  Please note that this post does not meet the pay or skill level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

  Person Specification

  Qualifications

  Essential

  • Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
  • RSA/OCR level III or equivalent ie.C&G Level 3 Word Processing

  Desirable

  • ECDL or equivalent

  Training

  Essential

  • Microsoft Office i.e Database, Excel, Word, Powerpoint
  • Minute taking

  Experience

  Essential

  • Scheduling/ Diary Management
  • Minute Taking
  • Previous experience of working in an office environment
  • Ability to work as an effective team member

  Desirable

  • Experience of working within the NHS

  Knowledge

  Essential

  • Computer literacy including word, excel, outlook, database
  • Maintain electronic records/information on computer

  Skills

  Essential

  • Excellent interpersonal/communication skills, including excellent written and oral skills.
  • Administrative Skills
  • Good interpersonal skills

  Person Specification

  Qualifications

  Essential

  • Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
  • RSA/OCR level III or equivalent ie.C&G Level 3 Word Processing

  Desirable

  • ECDL or equivalent

  Training

  Essential

  • Microsoft Office i.e Database, Excel, Word, Powerpoint
  • Minute taking

  Experience

  Essential

  • Scheduling/ Diary Management
  • Minute Taking
  • Previous experience of working in an office environment
  • Ability to work as an effective team member

  Desirable

  • Experience of working within the NHS

  Knowledge

  Essential

  • Computer literacy including word, excel, outlook, database
  • Maintain electronic records/information on computer

  Skills

  Essential

  • Excellent interpersonal/communication skills, including excellent written and oral skills.
  • Administrative Skills
  • Good interpersonal skills

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Nottinghamshire Healthcare NHS Foundation Trust

  Address

  Lichfield Lane

  Mansfield

  NG18 4RG

  
  

  Employer's website

  https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Nottinghamshire Healthcare NHS Foundation Trust

  Address

  Lichfield Lane

  Mansfield

  NG18 4RG

  
  

  Employer's website

  https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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