• Job Description

  Req#: R5587

  At AQA, we’re committed to advancing education and we’re committed to our people. As the largest provider of academic qualifications in the UK, we mark over seven million GCSEs and A-levels each year and it’s our people who make this happen.

  Administrator

  Guildford

  12 month Fixed Term Contract

  Salary: £21,210-£23,000

  Smart Hybrid Working

  Do you have expectations of nothing less than perfection? Is attention to detail one of your skills?

  Do you enjoy working with large volumes of data?

  This could be the role for you.

  The current post holder has earned a role in another part of the business which shows that we are committed to supporting your career development.

  We are the largest awarding body in the UK. We create over 10 million exams, including A Levels and GCSE’s in the UK and worldwide.

  Within AQA, this job is called a Production Planning Administrator and sits within the secure print team, working on the final stages of question paper production with third party suppliers. The question papers are created and sent to you to ensure that they are print ready and that the printers then create the physical papers with no errors.

  You will need to be confident in communicating with internal stakeholders and external suppliers in a highly confidential environment. You will need to have intermediate Excel skills and the ability to navigate large spreadsheets containing lots of data .

  Adhering to processes and being able to take the initiative to make things happen is within your skillset.

  What’s in it for me?

  • a great pension which could see up to 18.5% combined contributions

  • 25 days annual leave with Bank Holidays and extra closure days at Christmas on top

  • Corporate access to the Headspace app and an employee assistance program

  • Newly refurbished office with a variety of individual and collaborative workspaces

  • Free parking and fabulous views across Guildford, we are in the grounds of the University of Surrey

  • Free tea and coffee and discounts at eateries on Campus

  • Up to five days paid for volunteering outside of work

  Almost 50% of our roles are recruited from within the company so this could be just the start of your career with AQA.

  How do I apply?

  Read the full job description below then upload your most recent CV and a cover letter explaining why you are the best person for the job.

  You could wait until applications will close at 23:59 on Monday 1 July but applications will be reviewed as they are received so we may find someone almost as good as you before then. Apply sooner rather than later.

  Interviews will be in the Guildford Office

  All applications will be responded to.

  #CRE23

  Recruitment Agencies

  We have a preferred supplier list (PSL) in place.

  Unsolicited CVs will be treated as a gift. We will not be subject to or liable under your terms and conditions for agency fees.

  Full Job Description

  Summary

  The role will focus on the final stages of the question paper despatch process. Responsibilities include:
  
  1. Collecting data from various areas of the business and printers, in order to predict and monitor volumes of material needed to despatch exam papers to a school/college.
  
  2. Administration of final stage of the production process; approving the final copies, passing these through to printers and making these available to relevant stakeholders.
  
  3. Liaison with our external printers, secure bag and media suppliers providing them with information and requesting insight into their stock levels and production progress.
  
  This role will support the ongoing relationship with the Assessment Production team in Qualifications and Markers.Key result areas:
  Outcomes:
  
  Customer (external or internal)
  Build exceptional relationships with our internal and external customers.
  Demonstrates commercial flexibility by undertaking other responsibilities which are of a commensurate level as business needs change.
  
  Cash (finances)
  To monitor the levels of material needed to complete the despatch process and act on the insight.
  
  Product and internal processes
  Ensure your part in the ‘pass for press’ process is on time and to standard.
  Regularly share and collect progress updates with colleagues in Production and Logistics and our 3rd party suppliers
  Receive feedback and learn from mistakes for continuous self-development
  Ensures AQA is safe and legally compliant by applying AQA’s policies and other legislative requirements including but not limited to HSE, Equal Opportunities and ISMS.
  
  People and culture
  Champions the behaviours and values we wish AQA to be famous for.
  Exemplify the values and behaviours we wish Operations to be famous for. Guide and inspire the team through consistently demonstrating these values and behaviours.
  
  Key internal relationships:
  Assessment Production team in Qualifications and Markets
  Wider Production and Logistics team in Operations
  
  Key external relationships:
  Printers
  Media suppliers
  Secure bag suppliers
  
  
  Knowledge
  P - A sound understanding of the education system and assessment systems and the framework through which Awarding Organisations maintain the integrity of their assessments
  
  Qualification
  A - Experience in a similar role
  
  Skills
  I/P - Ability to build strong stakeholder relationships
  I/P - Ability to collect, format and analyse data resolving queries in a fair, logical and transparent manner. building effective inter-departmental plans
  I/P - Ability to prioritise competing demands in a complex and fast moving environment
  I/P - Receive feedback and learn from mistakes for continuous self-development
  I/P - Ability to plan and manage your own workload
  
  Leadership skills
  I/P - Communication
  I/P - Flexibility
  I/P - Customer/Stakeholder focus
  I/P - Personal contribution
  I/P - Continuous excellence
  
  Experience
  I/P - Experience of negotiating with internal and external customers
  I/P - Successful experience in a similar admin role
  
  Assessment key (criteria to be assessed at the selection stage)
  A – application (it is essential to provide evidence on application for shortlisting purposes)
  I - interview
  T – test (or work sample)
  P – probation

• About the company

  AQA, formerly the Assessment and Qualifications Alliance, is an awarding body in England, Wales and Northern Ireland.

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