• Job Description

  Req#: C9310-25-0469?language=en&page=978&sort=publicationDateDesc

  Job summary

  *Previous applicants need not apply*

  We are currently recruiting for a call handler to work within our neighbourhood team based at our Huntingdon Admin Hub, Kingfisher House, Kingfisher Way, Huntingdon, PE29 6FH covering evenings and weekends.

  The successful candidate will need to be enthusiastic and motivated to work as a Call Handler with our Front of House Team.

  The successful candidate will need to be calm and patient, with an excellent telephone manner and skills to deal with sometimes complex and difficult issues over the phone. If you are looking for a new challenge, enjoy variety in your work and wish to be part of a team striving to make a difference for our community by supporting people then we want to hear from you.

  Main duties of the job

  The post holder will provide a comprehensive administrative service within their team, answering all telephone calls within the defined timeframe. To use effective telephone techniques to healthcare professionals, patients, and other agencies in a quick and efficient manner.

  About us

  Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.

  Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.

  To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.

  Details

  Date posted

  08 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £24,071 to £25,674 a year per annum pro rata

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  310-OPAC-6984653-A

  Job locations

  Huntingdon OPAC Admin Hub

  Kingfisher House, Kingfisher Way

  Huntingdon

  PE29 6FH

  
  

  Job description

  Job responsibilities

  Please refer to the attached job description and person specification for full details of responsibilities.

  • Word processing of all forms of correspondence, reports and summaries that are required by the team.
  • Answer all telephone calls within the defined timeframe.
  • To use effective telephone techniques to healthcare professionals, patients, and other agencies in a quick and efficient manner.
  • Record information in the chosen software timely and accurately.
  • Manage all calls in a controlled and professional manner.
  • Deal with difficult callers in a calm and professional manner.
  • Any data that is taken/shared as part of a phone call or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies
  • Provide operational support to colleagues, and supervision of Band 2 administration staff within the team, if required, as directed by Line Manager.
  • Deal with staff and service user requests that may be part of a cash office function as and when required, and in accordance with Trust procedures.
  • Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy.
  • Maintain filing in both paper and electronic records, ensuring that it is always kept up to date. In accordance with Trust procedures, track and receive notes in a timely manner.
  • Ensure good customer service by providing a professional and effective telephone service, taking accurate messages, and providing information and signposting as requested and appropriate.
  • Undertake training of new staff as directed by Line Manager and/or other managers.

  Job description

  Job responsibilities

  Please refer to the attached job description and person specification for full details of responsibilities.

  • Word processing of all forms of correspondence, reports and summaries that are required by the team.
  • Answer all telephone calls within the defined timeframe.
  • To use effective telephone techniques to healthcare professionals, patients, and other agencies in a quick and efficient manner.
  • Record information in the chosen software timely and accurately.
  • Manage all calls in a controlled and professional manner.
  • Deal with difficult callers in a calm and professional manner.
  • Any data that is taken/shared as part of a phone call or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies
  • Provide operational support to colleagues, and supervision of Band 2 administration staff within the team, if required, as directed by Line Manager.
  • Deal with staff and service user requests that may be part of a cash office function as and when required, and in accordance with Trust procedures.
  • Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy.
  • Maintain filing in both paper and electronic records, ensuring that it is always kept up to date. In accordance with Trust procedures, track and receive notes in a timely manner.
  • Ensure good customer service by providing a professional and effective telephone service, taking accurate messages, and providing information and signposting as requested and appropriate.
  • Undertake training of new staff as directed by Line Manager and/or other managers.

  Person Specification

  Education/Qualifications

  Essential

  • Educated to GCE/GCSE standard
  • RSA stage II/NVQ Level 2 in Administration or equivalent
  • Good command of written English

  Experience

  Essential

  • Experience of working in a busy and demanding office/customer facing environment
  • Experience of planning and organising own workload and of staff within own span of control
  • Experience of supporting a multi-disciplinary team

  Desirable

  • Previous experience of working in an NHS office environment
  • Previous experience of working in a call handling environment

  Skills & Abilities

  Essential

  • Excellent customer care skills
  • Excellent standard of typing/audio skills using word processor (50wpm)
  • Good IT skills (MS Office)
  • Ability to work on own initiative
  • Ability to deal with typing letters which may contain distressing information
  • Ability to work as part of a team

  Desirable

  • Knowledge of medical terminology
  • Knowledge of Data Protection Act

  Knowledge & Understanding

  Essential

  • Understanding of confidentiality and the importance of maintaining confidentiality for patients

  Other

  Essential

  • Ability to travel to other Trust sites

  Person Specification

  Education/Qualifications

  Essential

  • Educated to GCE/GCSE standard
  • RSA stage II/NVQ Level 2 in Administration or equivalent
  • Good command of written English

  Experience

  Essential

  • Experience of working in a busy and demanding office/customer facing environment
  • Experience of planning and organising own workload and of staff within own span of control
  • Experience of supporting a multi-disciplinary team

  Desirable

  • Previous experience of working in an NHS office environment
  • Previous experience of working in a call handling environment

  Skills & Abilities

  Essential

  • Excellent customer care skills
  • Excellent standard of typing/audio skills using word processor (50wpm)
  • Good IT skills (MS Office)
  • Ability to work on own initiative
  • Ability to deal with typing letters which may contain distressing information
  • Ability to work as part of a team

  Desirable

  • Knowledge of medical terminology
  • Knowledge of Data Protection Act

  Knowledge & Understanding

  Essential

  • Understanding of confidentiality and the importance of maintaining confidentiality for patients

  Other

  Essential

  • Ability to travel to other Trust sites

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Cambridgeshire and Peterborough NHS Foundation Trust

  Address

  Huntingdon OPAC Admin Hub

  Kingfisher House, Kingfisher Way

  Huntingdon

  PE29 6FH

  
  

  Employer's website

  https://www.cpft.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Cambridgeshire and Peterborough NHS Foundation Trust

  Address

  Huntingdon OPAC Admin Hub

  Kingfisher House, Kingfisher Way

  Huntingdon

  PE29 6FH

  
  

  Employer's website

  https://www.cpft.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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