• Job Description

  Req#: A2363-25-0001?language=en&page=1043&sort=publicationDateDesc

  Job summary

  We are looking for a Part-time Scanner/Administrator to join our friendly team. Must be computer literate.

  Our Computer system is EMIS/DOCMAN.

  Main duties of the job

  We require someone to scan all patient clinical letters onto their medical records and code appropriately.

  Opening and date stamping post on a daily basis and any administrative duties required by the management.

  Previous experience would be advantageous but willing to train.

  About us

  We are a friendly, busy Practice with approximately 9500 patients consisting of 3 GP Partners, Part-time Nurses, HCA's, Physiotherapist, Clinical Pharmacist etc.

  We have a very supportive team willing to help each other.

  Details

  Date posted

  13 May 2025

  Pay scheme

  Other

  Salary

  £12.72 an hour

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  A2363-25-0001

  Job locations

  Instone Road

  Dartford

  DA1 2JP

  
  

  Job description

  Job responsibilities

  To ensure that all incoming and internal patient correspondence is stored in the patients medical record and relevant information is coded.

  Duties and Responsibilities

  • Take action as directed by line manager
  • Follow practice protocols to ensure consistent and high quality care is provided to our patients

  Scanning duties

  • Sort and date stamp all incoming patient-related mail.
  • Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
  • Add any additional information about the source of the document
  • Forward the document to the most appropriate person to receive the information
  • Ensure incoming letters are scanned onto the patient record within the practice policy timescale
  • Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.

  Coding

  • Identify relevant clinical information contained in patient correspondence
  • Code or free text the clinical information on to the patient record
  • Deal with queries relating to coding

  Job description

  Job responsibilities

  To ensure that all incoming and internal patient correspondence is stored in the patients medical record and relevant information is coded.

  Duties and Responsibilities

  • Take action as directed by line manager
  • Follow practice protocols to ensure consistent and high quality care is provided to our patients

  Scanning duties

  • Sort and date stamp all incoming patient-related mail.
  • Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
  • Add any additional information about the source of the document
  • Forward the document to the most appropriate person to receive the information
  • Ensure incoming letters are scanned onto the patient record within the practice policy timescale
  • Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.

  Coding

  • Identify relevant clinical information contained in patient correspondence
  • Code or free text the clinical information on to the patient record
  • Deal with queries relating to coding

  Person Specification

  Qualifications

  Essential

  • The ability to multi task when necessary with a good standard of English.

  Desirable

  • Previous GP experience advantageous but willing to train the right candidate

  Person Specification

  Qualifications

  Essential

  • The ability to multi task when necessary with a good standard of English.

  Desirable

  • Previous GP experience advantageous but willing to train the right candidate

  Employer details

  Employer name

  Horsmans Place Surgery

  Address

  Instone Road

  Dartford

  DA1 2JP

  
  

  Employer's website

  https://www.horsmansplacesurgery.co.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Horsmans Place Surgery

  Address

  Instone Road

  Dartford

  DA1 2JP

  
  

  Employer's website

  https://www.horsmansplacesurgery.co.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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