• Job Description

  Req#: 1102631

  Contribute your flair for organization and prioritization

  THE MINISTRY
  Dedicated to making life better for British Columbians, the Ministry of Citizens’ Services (CITZ) delivers key services that people rely on. CITZ delivers accessible, multi-channel services, through a single-point-of-contact service approach to people in urban and rural communities through Service BC, and delivers the digital face of government at www.gov.bc.ca. CITZ also provides support for the expansion of high-speed internet connectivity throughout the province, leadership across government to modernize information management and technology resources, trusted data services to government agencies, prompt, and relevant responses to freedom of information requests, and statistical and economic research, information and analysis to businesses and the public sector. In addition, the ministry manages the Province’s real estate assets, technology systems and equipment, and leverages procurement to increase business opportunities and create rewarding jobs that contribute to local economies and benefit individuals, families, and communities.

  A service-focused organization, CITZ strives to be a great place to work, where all employees feel both engaged and motivated to do their best.

  THE DIVISION
  The Corporate Information and Records Management Office (CIRMO) is the central agency responsible for developing corporate information management (IM) strategies, legislation, policies, and standards; and for delivering IM operations, training and compliance reviews. CIRMO promotes effective IM practices across government.

  THE ROLE
  The Government Records Analyst is located in Government Records Services (GRS), Corporate Information and Record Management Operations Division (CIRMO). The Records Analyst reports to the Government Records Officer (aka GRS Records Officer) providing information management services and guidance to all government ministries and the broader public service. The focus of the work is the analysis and interpretation of legislation, regulations, policies and directives related to information management, as well as guiding large scale implementations of applications and information schedules, information management practice reviews, and other records or information management project support to clients across the BC Public Service.
  
  AO 21: In addition to all accountabilities performed by the Government Records Analyst, the Senior Government Records Analyst addresses and resolves records management issues of greater scope and complexity for a portfolio of ministries and organizations The position is brought in as an expert on large initiatives and projects to ensure implementation of approved information schedules, development and implementation of appropriate record keeping systems, compliance reviews, and/or when there are legislative changes requiring change management. Additionally, the Senior Government Records Analyst, assumes the responsibilities of the Government Records Officer role in their absence.
  
  AO 18: The purpose of the Government Records Analyst position is to enable clients to meet their legislative requirements under the Information Management Act (IMA). This includes: to safeguard client information, ensuring assets are managed effectively in accordance with their determined value and as required by legislation, policy, (i.e. Core Policy and Procedures Manual (CPPM), Managing Government Information Policy (MGIP)), standards, and directives of the Chief Records Officer (CRO), (legislated position under the IMA). To promote information management and record-keeping practices which ensure the availability, integrity and accuracy of recorded information, for cluster of diverse client ministries and agencies across the BC Government. Ensuring ministries are aware and guided of their legislative requirements of the Information Management Act, including the responsibilities of Documenting Government Decisions.
  
  The nature of the work is diverse and complex. The ideal candidate for this key role is a skilled analytical thinker and effective communicator. This position will promote information management and record-keeping practices which ensure the availability, integrity and accuracy of recorded information. If you are a motivated, results oriented professional looking to gain valuable experience in a fast-paced, collaborative team environment, we look forward to your application.
  
  GRS Records Analyst development plan is under-implemented at the Administrative Officer 18 level. Upon successful completion of all requirements identified within the GRS Records Analyst development plan, you will be fully implemented to the Administrative Officer 21 level. A training and development plan is prepared to identify the learning and experience you need in order to be able to fulfill the full responsibilities of this role. A gradual increase in the duties and responsibilities is expected, and progression to the full working level is dependent upon your performance, experience gained, and completion of any required training.
  
  Job Requirements:

  Government Records Analyst – Grid 18

  • University degree or equivalent combination of education and experience.
  • Minimum of one (1) year interpreting and applying legislation, and policies, including providing advice on legislation to clients and staff.
  • Minimum one (1) year experience in the administration and support of information management and records management applications, including electronic document management systems (i.e. an EDRMS/LAN).
  • Minimum one (1) year experience in using and applying classification systems and retention schedules to digital information through the records management lifecycle, including interpreting information schedules (data retention policy, classification schema, taxonomy)
  • Minimum one (1) year experience in a service delivery environment (i.e. experience working within an operational client centric environment)., providing advice and guidance regarding information management or information technology.
    

  Preferences:

  • Experience in analyzing and interpreting data for the purpose of problem solving, reporting, and supporting client decision making for cross government or significant or complex cases.
  • Experience in providing clear communications (including both oral and written).
  • Experience working on large project and implementations of new processes, including those that require some component of change management.
  • Experience in SharePoint Online and MS Teams
  • Experience in advising on data retention within IT systems.
  • Experience with Privacy, Security and/or Access to Information.

  
  Senior Government Records Analyst – Grid 21

  • University degree or equivalent combination of education and experience.
  • Minimum two (2) years experience interpreting and applying legislation, and policies, including providing advice on legislation to clients and staff.
  • Minimum eighteen (18) months experience working in a Records Analyst role supporting a cross jurisdictional client base.
  • Minimum two (2) years experience in the administration and support of information management and records management applications, including electronic document management systems (i.e. an EDRMS/LAN).
  • Minimum two (2) years experience in using and applying classification systems and retention schedules to manage electronic and physical records through the records management lifecycle.
  • Minimum two (2) years experience in a service delivery environment (i.e. experience working within an operational client centric environment).
  • Minimum two (2) years experience providing advice and guidance to government clients relating to records management, RM applications information schedules, and electronic document management systems.
  • Minimum one (1) year experience in analyzing and interpreting data for the purpose of problem solving, reporting and supporting client decision making for cross government or significant or complex cases.
  • Minimum one (1) year experience preparing recommendations and communication for management and senior ministry contacts.
  • Experience with information technologies, terminology, and the System Development Life Cycle, as well as standards and trends in areas such as digital record-keeping and digital preservation.
  • Experience with Excel, Word, Outlook, SharePoint, and the MS Suite of applications.
  • Minim one (1) year experience working on complex or multi-ministries initiatives or projects and implementations of new processes, including those that require some component of change management.
  • Experience in Change Management and developing strong relationships with clients.

  
  PROVISO:

  • This position is required to travel to meet with clients and provide training.

  
  For questions regarding this position, please contact elizabeth.vanderbeesen@gov.bc.ca.
  
  About this Position:
  There is one (1) temporary opportunity for up to one (1) year available. This opportunity may be extended or become permanent.
  An eligibility list may be established to fill future permanent and/or temporary vacancies across the Ministry of Citizens’ Services.
  Remote work is allowed. This position can work up to full time from their home in British Columbia as per the Telework Agreement. The locations listed above are to assist applicants in searching for this opportunity and are not a complete list of locations.
  Developmental Opportunity - Applicants will be appointed to the appropriate classification level based on their qualifications.
  Employees of the BC Public Service must be located in BC at the time of employment
  
  Working for the BC Public Service:
  The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
  
  The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.
  
  How to Apply:
  Your application must clearly demonstrate how you meet the job requirements listed above.
  
  Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
  
  Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
  
  Online Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.
  
  Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible.
  
  Additional Information:
  A Criminal Record Check (CRC) will be required.
  
  Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
  
  Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

• About the company

  The provincial government of British Columbia is the body responsible for the administration of the Canadian province of British Columbia.

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