• Job Description

  Req#: req19574

  AIR & ENR2 Events Coordinator
  Posting Number	req19574
  Department	AZ Inst for Resilience
  Department Website Link	https://air.arizona.edu/
  Location	Main Campus
  Address	Tucson, AZ USA
  Position Highlights	Arizona Institute for Resilience (AIR) is seeking applicants for an AIR & ENR2 Events Coordinator (Administrative Support Assistant III). This motivated, detail-oriented position will work with program staff to provide logistical event support to the 15 programs and centers within AIR (located in the Environment and Natural Resources 2 building, certified Leed Platinum), and coordinate and convene campus-wide events hosted by AIR. This position will also serve as the ENR2 Ambassador through the oversight of AIR's 11 publicly available event spaces located in the building, which includes managing the room reservation system, assisting the building manager in scheduling building access, showing space to potential users, and coordinating with various campus departments including Facilities Management, Real Estate, Risk Management, and Classroom Technology Services (CTS) to ensure university policies and event needs are simultaneously met. The Ambassador also serves as one of the primary contacts for questions about the ENR2 building and conducts tours. As a key member of the AIR Operations Team, the position will also provide administrative support to AIR as needed and manage one student employee. This is a full-time position located in AIR’s ENR2 offices. At the Arizona Institute for Resilience, we turn science into actionable, community-oriented solutions. Our focus is resilience, the capacity to respond to environmental change in innovative ways by adapting toward more sustainable and equitable outcomes. We bring together researchers, educators, problem-solvers, and innovators from diverse disciplines – science, engineering, humanities, economics, public policy, law, the arts, and beyond – to develop innovative and practical solutions to the many environmental and resilience challenges we all face today. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
  Duties & Responsibilities	Duties & responsibilities: ENR2 Room Reservations & Management Act as primary service provider for AIR-managed ENR2 room/space reservation system by responding promptly to reservation requests, scheduling room access, seeking creative solutions when space is limited, and fairly and consistently enforcing reservation policies; Serve as primary point of contact for room/space inquiry visits, show rooms and room features to prospective users, and provide general oversight for ENR2 rooms managed by AIR; Maintain thorough understanding of the size, technology functions, and limitations of all rooms to advise users based on needs. Additionally, coordinate with Classroom Technology Services (CTS) to ensure AV functionality in main rooms and that they can provide technology training to room users; Work alongside ENR2 Building Manager to manage overall building access and address facilities issues relative to room/space users; Serve as ENR2 Ambassador and a primary contact for information about the building, along with serving as one of the lead contacts for ENR2 building tours, thus maintaining familiarity with the building’s design, green features, and related on-site projects; Regularly update AIR room/space reservation policies and AIR room/space reservations webpage. AIR and AIR Program Event Support Help develop and lead in the organization and execution of AIR-wide events, including programming and logistics; Coordinate with all AIR programs to provide logistical support for their events, ranging from a single guest speaker event to multi-day conferences or workshops. This may include managing and securing event space, coordinating with CTS on A/V technology, catering, parking, event materials, signage, disability-related accommodations and/or additional event staff, and on-site support as needed; Coordinate with all AIR programs to stay abreast of upcoming events (virtual, in-person and hybrid), including the extent of support that will be needed by the AIR Operations team and potential support conflicts between concurrent events; For virtual and hybrid events, set up virtual software link (Zoom, etc.) and coordinate roles such as hosting or breakout room management, sharing chat prompts or other resources, managing participants, etc. AIR Operations Support Provide backup support for in-person AIR Operations Team needs, including routing incoming mail, tracking office supply needs, printer assistance, conference room set-up for meetings, occasionally assisting ENR2 staff/faculty with office access, etc. Hire, supervise and collaborate with one student employee who will serve as an AIR Operations Assistant and the ENR2 Student Ambassador; Co-manage the ENR2 Instagram account with student employee. Additional duties may be assigned. Knowledge, skills & abilities: Ability to effectively communicate, both verbally and in writing, and coordinate with AIR/UA campus faculty, researchers, staff and students, and individuals beyond the campus community Exceptional interpersonal, teamwork and relationship-building skills Skilled in event planning and coordination Strong computer literacy and software management experience Exceptional organizational and multi-tasking skills, has ability to be flexible Strong administrative skills Knowledge of and practice with successfully fostering a workplace culture of inclusion and belonging. Familiarity with University of Arizona campus and campus programs Fundamental knowledge of the use of A/V equipment such as video conferencing systems with projectors, TVs, cameras, etc. Interest in the environment
  Minimum Qualifications	High school diploma or equivalent, or equivalent learning attained through experience required and a Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
  Preferred Qualifications	Bachelor’s degree Experience with Excel and editing website pages in Content Management Systems (CMS) such as Drupal or WordPress
  FLSA	Non-Exempt
  Full Time/Part Time	Full Time
  Number of Hours Worked per Week	40
  Job FTE	1.0
  Work Calendar	Fiscal
  Job Category	Organizational Administration
  Benefits Eligible	Yes - Full Benefits
  Rate of Pay	$20.33 - $25.41
  Compensation Type	hourly rate
  Grade	5
  Compensation Guidance	The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
  Grade Range Minimum	$20.33
  Grade Range Midpoint	$25.41
  Grade Range Maximum	$30.49
  Career Stream and Level	OC3
  Job Family	Administrative Support
  Job Function	Organizational Administration
  Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
  Number of Vacancies	1
  Target Hire Date
  Expected End Date
  Contact Information for Candidates	Liz Petterson, lizpetterson@arizona.edu
  Open Date	5/17/2024
  Open Until Filled	Yes
  Documents Needed to Apply	Resume and Cover Letter
  Special Instructions to Applicant
  Diversity Statement	At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
  Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

• About the company

  95194 The University of Arizona is a public land-grant research university in Tucson, Arizona.

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