• Job Description

  Req#: REQ-160917

  Initial Posting Date:

  07/09/2024

  Application Deadline:

  07/22/2024

  Agency:

  Judicial Department

  Salary Range:

  $5,569 - $8,640

  Position Type:

  Employee

  Position Title:

  Analyst 2 (Protective Proceeding Analyst)

  Job Description:

  Interviews: will be scheduled within three weeks after the application deadline.

  Who we are

  The Juvenile and Family Court Programs Division (JFCPD) is within the Office of the State Court Administrator (OSCA) at the Oregon Judicial Department (OJD). JFCPD develops, implements, and evaluates juvenile and family court programs for statewide application in the courts and use by the public and government stakeholders. JFCPD also manages the Family Law Program that includes self-representation family law technical assistance, child support liaison work, probate and protective proceedings support, as well as support for the State Family Law Advisory Committee.

  If you are interested in providing information and tools to help people navigate Oregon’s courts, improving effectiveness and timeliness of the courts in juvenile and family law, and in supporting access to justice by eliminating barriers, we encourage you to apply and be part of our team! We are committed to our mission and welcome all candidates who are inspired by our work and values.

  Benefits to you

  • We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
  • The annual salary for this position is $66,828 - $103,680.
  • 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
  • OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
  • Salary offers are made with consideration of the candidate’s education and experience.

  Position Highlights

  We are recruiting for a Protective Proceedings Analyst (Analyst 2).

  In this role, you will be the primary analyst for policy and support in protective proceedings (guardianship and conservatorship) cases and will help support and implement the centralized protective proceedings auditing program.

  You will staff and support the work of the Statewide Protective Proceedings Advisory Committee (SPPAC) and the Working Interdisciplinary Network of Guardianship Stakeholders (WINGS) by drafting agendas, providing research and resources for agenda items, providing updates and reports to OJD staff and external stakeholders, facilitating group discussions and subcommittees, providing guidance about proper procedures and processes, and collaborating with the chairs and co-chairs on the organizations’ vision, mission, and strategic work.

  Additionally, you will work with OJD internal audit staff to provide initial conservatorship review, and you will provide technical assistance related to protective proceedings best practices to our circuit court staff and system partners. Using multiple methods of communication, you will create and disseminate educational materials for judges, court staff, guardians, and conservators. In collaboration with committees, court staff, other OSCA divisions, and leadership, you will identify and implement resources and processes for monitoring guardianship and conservatorship cases. You will update data and business processes to align with best practices and resources, and you will analyze case management data and reports to identify regional/national trends and compare business processes with other jurisdictions for improved court monitoring, sharing this information with relevant decision-makers.

  Part of your time may be spent in public hearings, work groups, or meetings with stakeholders, legislators, and other interested parties to provide updates about current court protective proceedings programs, best practices, systems reform, and other collaborative efforts.

  Assigned tasks may be changed to accommodate workload and organizational needs.

  Instructions for Cover Letter and Work History/Resume

  Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

  Cover Letter

  • Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
  • In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
  • Address the cover letter “To the Hiring Manager.”
  • Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
  • Prepare your cover letter before starting your Workday application.

  Work History/Resume

  • Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

  OR

  • Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

  Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

  Minimum Qualifications

  (These must be evident in your resume or work history.)

  The qualified candidate must have a bachelor’s degree in business, court administration, public administration, or a related field.

  AND

  At least 2 years of increasingly responsible professional-level experience that typically supports the knowledge, skills, and abilities requirements listed for the position.
  
  OR

  Any combination of education and experience equivalent to 6 years of experience that typically supports the knowledge, skills, and abilities for the position.

  Note: Professional-level experience is defined as:

  • The ability to use independent judgment and discretion in performing work duties.
  • A level of specialized knowledge in the field of work with some authority for independent decision-making.
  • In-depth work requirements, such as data gathering, analysis and interpretation.
  • Interaction with a broad range of individuals.
  • Individual accountability for results.

  Special Qualifications

  (These must be verifiable.)

  None.

  Requested Skills and Attributes

  (These must be addressed in your cover letter.)

  • Experience with protective proceedings (guardianship and conservatorship) processes and resources.
  • Proficiency using a computer to enter and retrieve data, perform research and analysis, and present findings to a supervisor or group.
  • Experience writing various reports, policies and procedures, and other documents providing analysis and recommendations.
  • Experience communicating with a variety of people from differing educational, socioeconomic, and cultural backgrounds.
  • Experience fostering cooperative working relationships among agencies, community partners, and interested parties.
  • Experience adapting or developing related policies, forms, and best practices.

  Working Conditions

  • This is a full-time, permanent position and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
  • Occasional early morning, evening, weekend, or holiday work may be required for meetings or to meet deadlines.
  • Remote work may be available for this position. All remote work assignments begin, end, or change only with administrative authority approval.
  • Occasional in-state and overnight travel is required, including possible travel in inclement weather.
  • This position maintains professional working relationships with judges, legislators, courts, agencies, and professionals and communicates with them daily.
  • Frequent phone and in-person contact with people from diverse backgrounds.
  • Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
  • Long periods of sitting or standing at a computer.
  • Must be familiar, experienced, and comfortable with using a full array of current technology tools and office software programs for accessing and performing work and research, and for communications on and off the worksite. There will be regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

  ADDITIONAL INFORMATION
  Criminal Background Check
  You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

  Reference Checks

  By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
  
  United States Employment Eligibility
  OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

  Future Vacancies
  Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
  
  Veterans' Preference
  Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
  
  Conduct Expectations
  Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
  
  Pay Equity
  As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.
  
  Employee Benefits
  Click here to access information specific to OJD employee benefits.

  Public Service Loan Forgiveness

  OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

  Questions and Support

  • If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
  • Workday related information and resources are available here .
  • For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us .

  
  The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be .

• About the company

  Oregon (/ˈɒrɡən/ ORR--gən) is a state in the Pacific Northwest region on the West Coast of the United States.

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