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Job Description
- Req#: C9213-25-0659?language=en&page=855&sort=publicationDateDesc
- Level 3 Diploma in Business Administration
- Undertake self-directed study and manage own learning time
- Functional Skills Maths and English Level 2 (if not already obtained, must be at minimum level 1)
- Attend learner reviews
- Undertake End Point Assessment tasks
- To assist with the preparation of paperwork and equipment required for the summative multisite OSCEs and Formative OSCEs
- Checking on equipment ordered and working with the team to prepare for the exams
- To assist in the recruitment of patients
- Assist in running of the sessions on the day
- Assist with production of examiner and student lists. Creating badges, sign in sheets, feedback paperwork and any other tasks as required for the running of the exams
- To assist with the preparation of paperwork and equipment required for the summative multisite OSCEs and Formative OSCEs
- Checking on equipment ordered and working with the team to prepare for the exams
- To assist in the recruitment of patients
- Assist in running of the sessions on the day
- Assist with production of examiner and student lists. Creating badges, sign in sheets, feedback paperwork and any other tasks as required for the running of the exams
- Qualification - English, Mathematics and a Science GCSE or equivalent
- European Computer Driving Licence and/or proven equivalent experience in using Microsoft Package (Word, Excel and Outlook).
- Ability to contribute to team working and to develop good working relationships
- Demonstrate a good level of administrative and organisational skills, ensuring a structured and methodical approach to work
- Effective written / oral communication skills
- NVQ Level 2 in Administration or related subject or equivalent administrative experience
- Previous administration experience
- Ability to contribute to team working and to develop good working relationships
- Qualification - English, Mathematics and a Science GCSE or equivalent
- European Computer Driving Licence and/or proven equivalent experience in using Microsoft Package (Word, Excel and Outlook).
- Ability to contribute to team working and to develop good working relationships
- Demonstrate a good level of administrative and organisational skills, ensuring a structured and methodical approach to work
- Effective written / oral communication skills
- NVQ Level 2 in Administration or related subject or equivalent administrative experience
- Previous administration experience
- Ability to contribute to team working and to develop good working relationships
Job summary
An exciting Department at King's College Hospital NHS Foundation Trust. We are seeking applications from enthusiastic individuals who are keen to work in this varied and fast paced environment.You will join an enthusiastic team, who are committed to supporting Undergraduate student training to become doctors. You will carry the full remit of administration duties, supporting our team in the provision of a high quality service to Undergraduates and to our external contracts.
Apprenticeship Business Administration Level 3 Fixed term for up to 24 months.
Main duties of the job
Apprenticeship Requirements
Training will be provided on site and virtually, the successful applicant will be required to work towards:
The post holder will provide administrative and clerical support to the Undergraduate office. They will be key to delivering 'front of house' services and will be the first point of contact for students and visitors.
The post holder will be required to assist the team when cover is needed in ensuring the efficient and smooth running of the undergraduate programme to the highest possible standard.
They will work as part of and alongside the clinical skills centre team to support the delivery of teaching and assessment to medical students.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Details
Date posted
17 June 2025
Pay scheme
Other
Salary
£12,514 a year per annum inclusive of HCAS
Contract
Apprenticeship
Duration
24 months
Working pattern
Full-time
Reference number
213-CORP-7245151
Job locations
King's College Hospital NHS Foundation Trust
Weston Education Centre, 10 Cutcombe Road, London
Denmark Hill, London
SE5 9RS
Job descriptionJob description
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIES
Administration, Clerical & Reception Duties
Maintain the Undergraduate office area so that it is clean and tidy at all times and that systems of work are in place to ensure an organised and efficient service can be provided
Meet & greet students and visitors to the office in a polite, helpful and professional manner at all times
Deal with telephone enquiries and take clear written messages
Undertake any filing and photocopying duties
Make amendments to timetables as required
Assist with student induction programmes for all years of the MBBS programme. Putting packs together as required
Excel spreadsheet work to manipulate spreadsheets to extract information as needed for teaching and timetables
Assist the undergraduate team in the organisation and delivery of courses/events and teaching. Including booking rooms, audio visual equipment and any requirements as needed of the user/s
Receive and respond to all relevant correspondence with regard to the booking of rooms, ensuring all paper work is completed accurately and filed in accordance with departmental procedures and systems
To ensure the setup of any hospitality/ tea & coffee required for events or courses or meetings
Ordering, receiving and putting away stationery supplies for the department. Ensuring that the departmental stationery stock room is tidy, adequately stocked at all times and to ensure that robust systems are in place to ensure effective stock management (i.e. stock control and stock rotation). All ordering to be undertaken in line with Trust policy stock rotation). All ordering to be undertaken in line with Trust policy and procedures. To provide regular reports to the team on stock
Type documents/letters as requested by the manager, create certificates for faculty that support with teaching activity, create signs for information purposes for the students as required
Provide support and work across clinical skills and wider medical education team during busy times as required by the Undergraduate Manager
Adhering to the Data Protection Act and the Trusts Information Systems Security Policy at all times
Carefully log student attendance and inform line manager of any noticeable student patterns of absence
Maintain the student locker system in place
Maintain the Undergraduate email inbox, responding to emails and forwarding on emails where necessary
Create certificates for external faculty that have supported and facilitated in Undergraduate teaching activity
Servicing Bookings
Prepare, set-up and breakdown rooms in accordance with clients requirements
Assist clients with their ad-hoc requests so teaching runs smoothly
To log and report any breakages, deficiencies or faults to the appropriate person ensuring that the team is also notified
Liaise with the catering department to ensure the clients refreshment requirements for their events will be met
Other General Duties
Responsible for ensuring the rooms booked are well organised and maintained to a high standard. To carry out weekly equipment checks and provides regular reports to the team
Assist other members of the PGMDE team with their workload as required
OSCEs
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIES
Administration, Clerical & Reception Duties
Maintain the Undergraduate office area so that it is clean and tidy at all times and that systems of work are in place to ensure an organised and efficient service can be provided
Meet & greet students and visitors to the office in a polite, helpful and professional manner at all times
Deal with telephone enquiries and take clear written messages
Undertake any filing and photocopying duties
Make amendments to timetables as required
Assist with student induction programmes for all years of the MBBS programme. Putting packs together as required
Excel spreadsheet work to manipulate spreadsheets to extract information as needed for teaching and timetables
Assist the undergraduate team in the organisation and delivery of courses/events and teaching. Including booking rooms, audio visual equipment and any requirements as needed of the user/s
Receive and respond to all relevant correspondence with regard to the booking of rooms, ensuring all paper work is completed accurately and filed in accordance with departmental procedures and systems
To ensure the setup of any hospitality/ tea & coffee required for events or courses or meetings
Ordering, receiving and putting away stationery supplies for the department. Ensuring that the departmental stationery stock room is tidy, adequately stocked at all times and to ensure that robust systems are in place to ensure effective stock management (i.e. stock control and stock rotation). All ordering to be undertaken in line with Trust policy stock rotation). All ordering to be undertaken in line with Trust policy and procedures. To provide regular reports to the team on stock
Type documents/letters as requested by the manager, create certificates for faculty that support with teaching activity, create signs for information purposes for the students as required
Provide support and work across clinical skills and wider medical education team during busy times as required by the Undergraduate Manager
Adhering to the Data Protection Act and the Trusts Information Systems Security Policy at all times
Carefully log student attendance and inform line manager of any noticeable student patterns of absence
Maintain the student locker system in place
Maintain the Undergraduate email inbox, responding to emails and forwarding on emails where necessary
Create certificates for external faculty that have supported and facilitated in Undergraduate teaching activity
Servicing Bookings
Prepare, set-up and breakdown rooms in accordance with clients requirements
Assist clients with their ad-hoc requests so teaching runs smoothly
To log and report any breakages, deficiencies or faults to the appropriate person ensuring that the team is also notified
Liaise with the catering department to ensure the clients refreshment requirements for their events will be met
Other General Duties
Responsible for ensuring the rooms booked are well organised and maintained to a high standard. To carry out weekly equipment checks and provides regular reports to the team
Assist other members of the PGMDE team with their workload as required
OSCEs
Person SpecificationPerson Specification
Essential
Essential
Desirable
Essential
Essential
Desirable
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
King's College Hospital NHS Foundation Trust
Address
King's College Hospital NHS Foundation Trust
Weston Education Centre, 10 Cutcombe Road, London
Denmark Hill, London
SE5 9RS
Employer's website
https://www.kch.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
King's College Hospital NHS Foundation Trust
Address
King's College Hospital NHS Foundation Trust
Weston Education Centre, 10 Cutcombe Road, London
Denmark Hill, London
SE5 9RS
Employer's website
https://www.kch.nhs.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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