• Job Description

  Req#: H9050-25-1464?language=en&page=476&sort=publicationDateDesc

  Job summary

  An exciting opportunity has arisen to work as an Area Administrator/Secretary. Applications are invited for a suitably qualified/experienced Administrator to work acting as Secretary to the Community Nursing Matron and to undertake the Line Management of the administration teams within the District Nursing teams across Flintshire. The role also includes, assisting in overseeing the coordination of services, endeavouring to maintain a sufficient amount of resources to enable an efficient service for patients / service users.

  The successful candidate will be able to demonstrate a high degree of interpersonal, team working and supervisory skills, preferably having had experience in working in an Admin/Secretarial and Community Nursing / Hospital environment previously.

  It is essential that the successful applicant possesses good organisational skills, is able to work on his /her own initiative, as part of a team and is able to demonstrate the ability to work within time constraints and deadlines.

  A flexible approach to this post is essential, as well as superb communications and ample computer skills. The post holder may at times be required to work within different departments/sites to meet the demands of the service.

  The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

  Main duties of the job

  The post holder will provide high level administrative and secretarial services to the site matron, day to day management of staff processes. Communicating with organisations and individuals from both inside and outside the Health Board.

  About us

  If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

  Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

  Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

  Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

  Details

  Date posted

  15 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,928 to £29,551 a year Per Annum

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  050-AC339-0525

  Job locations

  Holywell Community Hospital

  Halkyn Road

  Holywell

  CH8 7TZ

  
  

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents or please click "Apply Now" to view in Trac.

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents or please click "Apply Now" to view in Trac.

  Person Specification

  Qualifications

  Essential

  • RSA III / NVQ 3 Qualifications or Equivilant
  • GCSE English and Maths (Pass) or Equivalent Qualification or Administrative Experience
  • Diploma in Office administration or experience to diploma level

  Desirable

  • Typewriting/word processing qualification
  • NVQ or equivalent in administration
  • Advanced ECDL certificate
  • Audio typing
  • Certificate in supervision or management

  Expeience

  Essential

  • Sufficient experience at a high level of providing comprehensive administrative/PA service
  • Experience of setting up and using filing/IT systems
  • Familiar with office procedures & deadlines

  Desirable

  • Previous experience of working as administrator / PA to an executive director or equivalent
  • Previous experience of working within the NHS

  Skills

  Essential

  • Excellent Communication Skills
  • Ability to work unsupervised and make decisions
  • Organisational skills
  • Numeracy and literacy skills
  • Excellent customer care skills
  • Good command of English, both written and verbal
  • Typing/word processing skills

  Desirable

  • Audio typing skills
  • Ability to produce reports
  • Confident in all aspects of office practice
  • Experience of producing graphs and statistics

  Knowledge

  Essential

  • In-Depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management, and operational procedures of the organisation
  • Advanced knowledge of word processing, spreadsheet and presentation packages
  • Ability to take minutes

  Desirable

  • Comprehensive knowledge of Windows, Word, Excel, Powerpoint
  • Knowledge of the Organisation

  Person Specification

  Qualifications

  Essential

  • RSA III / NVQ 3 Qualifications or Equivilant
  • GCSE English and Maths (Pass) or Equivalent Qualification or Administrative Experience
  • Diploma in Office administration or experience to diploma level

  Desirable

  • Typewriting/word processing qualification
  • NVQ or equivalent in administration
  • Advanced ECDL certificate
  • Audio typing
  • Certificate in supervision or management

  Expeience

  Essential

  • Sufficient experience at a high level of providing comprehensive administrative/PA service
  • Experience of setting up and using filing/IT systems
  • Familiar with office procedures & deadlines

  Desirable

  • Previous experience of working as administrator / PA to an executive director or equivalent
  • Previous experience of working within the NHS

  Skills

  Essential

  • Excellent Communication Skills
  • Ability to work unsupervised and make decisions
  • Organisational skills
  • Numeracy and literacy skills
  • Excellent customer care skills
  • Good command of English, both written and verbal
  • Typing/word processing skills

  Desirable

  • Audio typing skills
  • Ability to produce reports
  • Confident in all aspects of office practice
  • Experience of producing graphs and statistics

  Knowledge

  Essential

  • In-Depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management, and operational procedures of the organisation
  • Advanced knowledge of word processing, spreadsheet and presentation packages
  • Ability to take minutes

  Desirable

  • Comprehensive knowledge of Windows, Word, Excel, Powerpoint
  • Knowledge of the Organisation

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Betsi Cadwaladr University Health Board

  Address

  Holywell Community Hospital

  Halkyn Road

  Holywell

  CH8 7TZ

  
  

  Employer's website

  https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

  Employer details

  Employer name

  Betsi Cadwaladr University Health Board

  Address

  Holywell Community Hospital

  Halkyn Road

  Holywell

  CH8 7TZ

  
  

  Employer's website

  https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

Notice